Minutes of Council Meeting 06 May 2014

Tue, 2014-05-06 19:46 - 20:40

Council Minutes Tuesday 6 May 2014

MINUTES Council Meeting

1. Confirm accuracy of previous minutes and note any omissions or errata
2. Log any correspondence for discussion or receipt
3. Review state of action items from previous meetings
4. Discuss starred items
5. Note any unstarred items
6. Other business

Present: Joshua Hesketh, Josh Stewart, François Marier, Sae Ra Germaine,
Christopher Neugebauer, Kathy Reid

Apologies: Hugh Blemings

Quorum was achieved and meeting opened 1946hrs.

Key Stats

*

Membership stands at 3125 members (3118 last minutes)

*

Twitter followers stands at 752 (734 last minutes)

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linux-aus subscribers stands at 586 (586 last minutes)

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announce subscribers stands at 1583 (1584 last minutes)

1. Confirm accuracy of previous minutes and note any omissions or
errata.

2. Log of correspondence

*

Received with thanks OAMPS insurance policy and quote

MOTION on list by HUGH BLEMINGS that OAMPS insurance policy be paid
as quoted to value of $6633.91
SECONDED by KATHY REID
CARRIED by a majority of Council on list

PAID by François

*

Westpac banking passwords received for ADAM MALONE and RUIJA LEE
UPDATE: Adam has confirmed passwords received OK

*

Offer of assistance with anti Trans Pacific Partnership agreement
activities from PAUL GARDNER-STEPHEN
UPDATE: Feedback was provided back to Josh S, for discussion on next
steps

o

Josh S Will add a comment about similarities with OSIA.

o

Nearly ready to send.

UPDATE: Minor wording change requested from LUV
ACTION: Josh Stewart to revise and submit, very close to completion
DECISION: That the submission be submitted. Council is comfortable with
Josh making the submission.

MOTION by Kathy Reid that Council endorse the submission

SECONDED Joshua Hesketh

CARRIED unanimously

MOTION by Joshua Hesketh that Council extend thanks to JOSH STEWART for
his exemplary efforts in drafting the submission

SECONDED Kathy Reid

CARRIED with one abstention (Josh Stewart)

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Received unpaid invoice from DrupalSouth 2014 for JOSH WAIHI
ACTION: Kathy to take photo of invoice and submit to François for
processing
UPDATE: François has already processed
IN PROGRESS, awaiting advice from JOSH WAIHI
UPDATE: Now resolved and paid.

*

LA video equipment for PyCon AU
Multiple discussions on list around video equipment for
linux.conf.au and PyCon
UPDATE: In progress

*

DebConf code of conduct use enquiry from MARTIN KRAFFT
Enquiry responded to with approval to use under CC BY SA 3.0, no
further action
ACTION: Noted that the licences need a cleanup on Github. Joshua
Hesketh to do some spring cleaning of licences on Github.

*

Software Carpentry Bootcamp sponsorship request from PHILIPP BAYER
Joshua Hesketh has responded indicating our financial position.
Council discussed the sponsorship request and the provided quotes to
review the value proposition of sponsorship and the benefits that
would be returned to Linux Australia. Council comfortable providing
in-kind support to assist.

MOTION by Joshua Hesketh that Linux Australia respectfully decline
to sponsor financially on this occasion but wish to provide in kind
support on a goodwill basis.
SECONDED Kathy Reid
CARRIED unanimously

ACTION:Joshua to communicate with PHILIPP BAYER

*

New Zealand Internet Rights and Freedoms Bill from ANDREW RUTHVEN

MOTION by Joshua Hesketh that Linux Australia recognises the
significant cohort of New Zealand members of Linux Australia and the
importance of the values covered in the New Zealand Internet Rights
and Freedoms Bill and undertakes to review the process and content
of the Bill with a view to possibly endorsing at a future stage.
SECONDED Christopher Neugebauer
CARRIED unanimously

3. Review of action items from previous meetings

Mainly arising from Face to Face

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1. Announce new list CoC.
In progress

*

2. Review of the subcommittee policy is currently under way.

MOTION by Christopher Neugebauer that Linux Australia adopt the Linux
Australia Subcommittee Policy as drafted 6th May 2014

SECONDED Joshua Hesketh
CARRIED with one abstention

MOTION by Christopher Neugebauer that all Linux Australia Conference
Subcommittees reform under the new Subcommittee Policy as drafted 6th
May 2014 as soon as practicable
CARRIED with one abstention

ACTION: Joshua Hesketh to update the website

ACTION: Joshua Hesketh to communicate appropriately to Subcommittees
ACTION: Council to get the Code of Conduct to approval stage and
announce to relevant lists, including the policy list, where discussion
of the Subcommittee Policy can take place.

MOTION by Joshua Hesketh that Council thank CHRISTOPHER NEUGEBAUER for
his exemplary efforts in drafting the new Subcommittee Policy
SECONDED Joshua Stewart
CARRIED unanimously with one abstention (Christopher Neugebauer)

4. Items for discussion

1.

LCA2015 update

1.

Filling team roles, esp Treasurer, in progress

2.

LCA2016 update

1.

Next meeting Sunday 4th May

2.

Meeting occurred, key things on track.
ACTION: Kathy to send minutes of team meeting to Council to
serve as reporting

3.

LCA2017 update

1.

ACTION: Joshua to resend call for Expressions of Interest
No further Expressions of Interest received.
ACTION: Joshua to resend another call in a fortnight.

4.

PyCon AU update

1.

CfP closed, responses increased towards end of CfP

2.

Registration opening date pending confirmation

3.

Council noted that Subcommittee formation will occur soon

4.

Noted that some assistance is required with
ZooKeepr/Registration process

5.

Drupal South

1.

Venue booked - Melbourne Convention and Exhibition Centre
5th - 7th March

6.

Drupal Gov

1.

Banking passwords now sent through

2.

Good progress being made towards registration

7.

JoomlaDay Sydney

1.

Action with JoomlaDay Sydney to formally request
Subcommittee formation

5. Items for noting

6. Other business

7. In camera

1.

One item was discussed in camera

(internal Council note regarding availability of members due to travel
removed from minutes to protect privacy of members)

Meeting closed at 2040hrs.