2011 Linux Australia Special General Meeting Minutes

Mon, 2011-08-29 18:18 - 18:36

29 August 2011 at 6:00pm at Google, Pyrmont

  • Chair: John Ferlito
  • Minutes: Alice Boxhall

Present (8):

  • John Ferlito (5 proxies held)
  • Jeff Waugh (1 proxy held)
  • Alice Boxhall (4 proxies held)
  • Andrew Bennetts
  • Mary Gardiner
  • Silvia Pfeiffer (3 proxies held)
  • Tim Ansell
  • Julien Goodwin
  • (Plus Vincent Gardiner, age 1)

Minutes

Meeting opened at 6.18.

President's Welcome

Presentation of Treasurer’s Report

John Ferlito presented a summary of the Treasurer’s report, available online at http://lists.linux.org.au/pipermail/announce/attachments/20110808/4543c58a/attachment-0007.pdf.

Discussion of new accounting software, Xero.

Discussion of reasons for changing financial year.

Discussion of financials.

Question on financial year changeover: transition will happen by having a 9 month financial year ending in September. Followed by standard 12 month financial years starting October 1st. 

Motion: The membership accepts the 2010 treasurers report.

Moved by John Ferlito, seconded by Mary Gardiner.

Passed unanimously with two abstentions.

Presentation of Auditors Report

No discussion of Auditor’s report; report is available online at http://lists.linux.org.au/pipermail/announce/attachments/20110808/4543c58a/attachment-0006.pdf.

Motion: The membership accepts the Auditors report.

Moved by John Ferlito, seconded by Mary Gardiner.

Passed unanimously with two abstentions.

Constitutional Changes

John Ferlito gave a description of reasons for constitutional changes, as discussed on the mailing list.

John Ferlito gave a description of each of the changes.

Notable changes:

A clause has been added that 20 members may call an SGM, or 5%, whichever is fewer; 

Membership must be renewed by responding to email each year;

Financial year changed to October.

Motion: To replace Linux Australia’s current constitution with the NSW Fair Trading  Model constitution (Under the Associations Incorporation Act 2009).

https://github.com/linuxaustralia/constitution/blob/e50892799586bbcc5a76feefacb46fb905a61d3d/constitution.txt

Moved by John Ferlito, seconded by Tim Ansell.

Passed unanimously.

Motion: Change the financial year of the organisation to start on 1 October

https://github.com/linuxaustralia/constitution/commit/2748f80b89b4847ed79f9a52170d154ae6e7cc2d

Moved by John Ferlito, seconded by Julien Goodwin.

Passed unanimously.

Motion: Apply changes to the constitution to bring the constitution in line with current practices

https://github.com/linuxaustralia/constitution/commit/7707b086bf74f1960eab7aae07a43be6837d3ca0

Moved by John Ferlito, seconded by Mary Gardiner.

Passed unanimously.

Motion: Apply changes to the constitution to allow for renewal of free memberships  

https://github.com/linuxaustralia/constitution/commit/0da6b2213f9896649cf10ec9fe898ca14b04571e

Moved by John Ferlitp, seconded by Mary Gardiner.

Passed unanimously.

Presentation of thank-you gift to Mary

Mary was presented with an Amazon gift certificate in recognition of her extraordinary work in bringing the constitution up to date, as well as her many other achievements while a council member.

Open to questions from floor and IRC

No questions.

Meeting closed at 6:36pm.