http://linux.org.au/meeting/rss.xml en Minutes of Council Meeting 25 March 2014 http://linux.org.au/meeting/2014-03-25 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2014-03-25 <span class="date-display-start">19:49</span><span class="date-display-separator"> - </span><span class="date-display-end">20:44</span></span> </div> </div> </div> <p>Council Minutes Tuesday 25 March 2014</p> <p>MINUTES Council Meeting</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata<br /> 2. Log any correspondence for discussion or receipt<br /> 3. Review state of action items from previous meetings<br /> 4. Discuss starred items<br /> 5. Note any unstarred items<br /> 6. Other business</p> <p>Check the Committee calendar in Google Docs</p> <p>Present: Joshua Hesketh, Francois Marier, Josh Stewart, Sae Ra Germaine, Chris Neugebauer, Kathy Reid<br /> Apologies: Hugh Blemings</p> <p>Meeting opened 1949hrs<br /> 1. Confirm accuracy of previous minutes and note any omissions or errata<br /> Confirm that the accuracy of;</p> <p>Minutes of 25 February are correct<br /> MOTION by Joshua Hesketh that the minutes of 25 Feb are correct<br /> SECONDED Sae Ra Germaine<br /> CARRIED unanimously</p> <p>Seek an update of the Council face to face meeting 8-9 March Minutes</p> <p>UPDATE: Currently under review<br /> ACTION: All Council to review minutes, communicate via email to ensure that they are accurate and that we’re comfortable sending them out<br /> ACTION: Kathy to ensure the minutes are appropriately formatted</p> <p>2. Log of correspondence<br /> Quick stats<br /> There have been 6 new members added since last meeting. Membership stands at 3109 according to MemberDB<br /> Twitter followers stands at 720 (705 last minutes)<br /> Membership of linux-aus list stands at 585 (588 last minutes)<br /> Membership of announce list stands at 1568 (1569 last minutes)</p> <p>Request for Sponsorship from GEMMA DEVANADERA for DrupalCamp Manila<br /> UPDATE: Joshua has responded indicating we can provide in-kind support<br /> MOTION by Joshua that Linux Australia provide in kind support such as advice, website promotion etc.<br /> SECONDED by Chris Neugebauer<br /> CARRIED unanimously</p> <p>Request for update on TPP position paper from LEV LAFAYETTE representing LINUX USERS’ VICTORIA<br /> UPDATE: In progress by Josh Stewart, close to completion and will be finalised this week. </p> <p>Videos from other events getting uploaded to YouTube raised by STEPHEN WALSH at AGM<br /> In progress, no further action at this time</p> <p>Offer of assistance with anti Trans Pacific Partnership agreement activities from PAUL GARDNER-STEPHEN<br /> UPDATE: Feedback was provided back to Josh S, for discussion on next steps<br /> Josh S Will add a comment about similarities with OSIA.<br /> Nearly ready to send.</p> <p>ENQUIRY from CYPRIEN GAY regarding a petition against being forced to buy an operating system when purchasing a computer<br /> FOR DISCUSSION on next action<br /> ACTION: Joshua Hesketh to action the enquiry and arrange to have the petition signed</p> <p>ENQUIRY from PETER LAWLER regarding prioritising distribution of conference videos in patent-unencumbered formats over non-free formats.<br /> See http://lists.linux.org.au/private/committee/2014-January/024824.html</p> <p>Encouragement for events to adopt unencumbered formats in progress. </p> <p>3. Review of action items from previous meetings<br /> Mainly arising from Face to Face</p> <p>1. Finalise new list Code of Conduct (CoC).<br /> 2. Review of the subcommittee policy is currently under way.</p> <p>DISCUSSION: Council discussed the new Event Subcommittee policy at length, particularly the draft clauses around returning profits to Linux Australia. There was general consensus that the amount of profit expected is subjective and should be negotiated between Council and the Event Subcommittee. The new policy is being circulated throughout previous Ghosts for feedback and polishing. Current Events teams are generally comfortable with the new policy also. </p> <p>ACTION: Review of the Subcommittee Policy is a high priority for all Council. All Council to review the new policy so that a motion to approve it can be moved on list.<br /> 4. Items for discussion</p> <p>LCA2015 update<br /> Ghosts is scheduled for this coming weekend.<br /> Making good progress</p> <p>LCA2016 update<br /> Team is planning meetings and doing initial activities</p> <p>PyCon AU update<br /> CFPs now open. Chris Neugebauer meeting Clinton Roy in Montreal next week for further discussions. On track.<br /> ACTION: Chris to sort out taxation issue. </p> <p>Drupal South<br /> Was held last week, for discussion on wrap-up activities<br /> ACTION: Joshua go chase a post event wrap up / report<br /> Drupal South Melbourne is all set up bank-wise.</p> <p>Joomla Day Sydney<br /> Joshua H has an update<br /> ACTION: Josh to update website</p> <p>DrupalGov are looking at another event</p> <p>Global WordCamp people are in contact<br /> 5. Items for noting<br /> 6. Other business<br /> 7. In camera</p> <p>Meeting closed at 2044hrs by Joshua Hesketh</p> Wed, 02 Apr 2014 11:40:19 +0000 KathyReid 3342 at http://linux.org.au Minutes of Council Face to Face Meeting 8-9th March 2014 http://linux.org.au/meeting/2014-03-08 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-start">Sat, 2014-03-08 10:11</span><span class="date-display-separator"> - </span><span class="date-display-end">Sun, 2014-03-09 14:33</span> </div> </div> </div> <p>Face to face Council Meeting 2014</p> <p>Hobart, Tasmania</p> <p>Lenna of Hobart, Cnr Runnymede Street &amp; Salamanca Place. Battery Point 7004</p> <p>8th-9th March 2014</p> <p>All members of Council were present:</p> <p> Joshua Hesketh - President</p> <p> Hugh Blemings - Vice President</p> <p> Francois Marier - Treasurer</p> <p> Kathy Reid - Secretary</p> <p> Josh Stewart - Ordinary Committee Member</p> <p> Sae Ra Germaine - Ordinary Committee Member</p> <p> Christopher Neugebauer - Ordinary Committee Member</p> <p>Meeting open</p> <p>Joshua Hesketh opened face to face at 1011hrs on Saturday 8th March.</p> <p>Joshua welcomed all members of Council and thanked them for giving up their time for the weekend, and also thanked the members of Council for their service on Council. Joshua welcomed Christopher Neugebauer and Sae Ra Germaine as new members of Council.</p> <p>Joshua outlined the format for the weekend.<br /> Discussion on what we would like to achieve as Council Members in 2014</p> <p>Council went around the room and discussed what they would like to personally achieve in 2014. Discussions were also held around succession planning, with various Council members indicating their thoughts at this stage on whether they would stand for Council in 2015. In general, at least half of Council will not be standing for re-election in 2015.</p> <p>They key themes were;</p> <p> To serve as the voice of wisdom and as a sounding board to other Council members and to the community as a whole</p> <p> Undertake more outreach to university students</p> <p> To review the current membership platform, MemberDB, with a view to replacement</p> <p> Gain more impetus with the Media and Communications Subcommittee</p> <p> Undertake financial modelling to gain insight into how much cash reserve is needed in the case of a full linux.conf.au failure/partial failure and related scenarios</p> <p> Set up New Zealand bank accounts in a more optimal way, partially to faciliate linux.conf.au 2015</p> <p> Better document roles and responsibilities of Council members to aid succession planning</p> <p> Enable the Community to undertake more activities, and become an enabler for community efforts.</p> <p> On a similar note, provide additional support for subcommittees and events to run under the auspices of Linux Australia through grants and related programmes</p> <p> Become more involved in relevant industry associations - like EFA and OSIA, although the format this would take is unclear.</p> <p> Become more involved in lobbying activities such as submissions to the TPP.</p> <p> Undertake succession planning for Council 2015</p> <p> Harness the Council mailing list more to make teleconferences less onerous</p> <p>Member survey outcomes and response actions</p> <p>Council discussed the main points highlighted from the 2013 Member Survey and how they aligned with the activities that we wanted to undertake.</p> <p>Improving communication with members</p> <p>This is addressed by a replacement for MemberDB that allows targeted communication.</p> <p>Increasing advocacy and influence</p> <p>Actions around being more involved in industry and lobbying submissions are in alignment here.</p> <p>Improving services for the cohort of members identified as retired</p> <p>Council discussed whether the large cohort of members identifying as retired is due to a pipeline legacy issue, and related to the poor incoming pipeline of younger and university members. Council noted that introductory Linux information, the key need for this cohort, is something that is done very well elsewhere. Council noted that it could partner with Linux User Groups to provide a referral service.</p> <p>Marketing and branding</p> <p>Council discussed unifying the brand under which our activities are run, and our marketing positioning, including the poor recognition of the Linux Australia brand within the Australian tech community.</p> <p>DECISION: Council decided that a rebranding of Linux Australia is not in scope of activities for 2014, given the limited time and resources we have. Future Councils may wish to revisit the rebranding issue.</p> <p>Documenting council roles</p> <p>We all agreed that we need to do some work this year in documenting the Council roles, particularly office-bearer roles to ensure succession planning for 2015 Council.<br /> Constitution</p> <p>Council reviewed the constitution in terms of trying to solve a number of concrete problems. The key issue is mailing list conduct, although there are some other small gaps in the Constitution.</p> <p> Codes of Conduct are not as easily enforceable because policies and Codes of Conduct are not directly linked to the Constitution - the only mechanisms to trigger disciplinary action in the Constitution are under Section 11 - which is not linked directly to breach of policies or Codes of Conduct</p> <p> There are also scope issues in that Delegates to events are not always members of Linux Australia, and the disciplinary action in Section 11 of the Constitution applies only to members of Linux Australia. Delegates are however bound by the Code of Conduct of the event which they are attending.</p> <p> Council discussed whether we are able to deny entry to events - such as LCA if we need to. We can - we don’t have to sell tickets to people who we don’t want to - for instance if they have previously breached Codes of Conduct.</p> <p> Council discussed rewording of 11(1)(b) of the Constitution to include values and Codes of conduct - linking values to the Constitution.</p> <p> Council also discussed wording changes, such as changing Committee -&gt; Council</p> <p>Discussion of paid memberships and expiry of memberships</p> <p>Council revisited the question of whether Linux Australia should charge for membership, and how frequently we should do expiry.</p> <p> The point was made that we would see more maturity if we charged for memberships - if you pay money you tend to pay more interest to things.</p> <p> The concept of paid membership as a donation to Linux Australia, where there would be no difference in benefits - was discussed.</p> <p> The concept of open source donation fatigue was raised as a possible blocker here.</p> <p> The issue of renewals and reduced membership due to renewals was raised</p> <p>Council was requested to consider these issues and reflect on them overnight .</p> <p>Vision, Mission and Values</p> <p>The concept of LA’s relevance over time was discussed. Will we become less relevant in say 10-15 years time as PC user groups have become as people need less help with Linux? What do we do strategically to ensure the longevity of the organisation - and this probably lies in umbrellaing events. A trading name is a simple solution, but we would not want to enforce a new trading name without consulting the community.</p> <p>“Open source” is a cool word but “Linux” is not. A large part of the name change issue was first getting consensus on changing the name, and then actually finding the name we wanted to change it to.</p> <p>Council discussed whether our values are relevant. General feeling that our values are more relevant than ever given the environmental changes occurring - such as less use of open source, more surveillance and the ubiquitous use of personal information, and the rise of Mobile First technology. Comment was made around whether ‘privacy’ should be added to the values given the rise of concerns around surveillance and data collection. </p> <p>MOTION that Council re-affirms the organisation’s values for 2014 by Kathy Reid</p> <p>SECONDED by Joshua Hesketh</p> <p>CARRIED unanimously</p> <p>Committee structures, governance, oversight and policies</p> <p>Council discussed whether we should just move a motion to put the Code of Conduct in place for mailing lists, as it provides a clear path forward for mailing list conduct. It was felt that further discussion was required.</p> <p>Council discussed at length whether the Mailing List Policy should have a clause stating that off list communications should remain private. The corollary of whether off site events should be considered part of the conference was raised. Council distinguished between Mailing Lists being a channel that Linux Australia manages, but that it is not actually a Linux Australia event. For example non-members can be on the mailing list. General consensus that we need a framework that works regardless of whether the mailing list contributor is a member or a non member.</p> <p>DECISION: If a person is sending a mail privately, it is sent between two people, then a member can make a complaint about another member, and may result in mediation.</p> <p>Council considered whether there should be community Moderators for the mailing lists, and whether the Moderators would have to be members of Council. General agreement that they would be trusted members of the community. General point raised that people are leaving the linux-aus list because of the signal to noise ratio - and that there is actually very little useful information on the list.</p> <p>ACTION: Chris to have a look at a draft of the Code of Conduct so that it has applicability to the mailing lists. The mailing list Code of Conduct needs to give us some discretion for disciplinary action.</p> <p>Council discussed whether a generic Code of Conduct should be implemented versus just a Mailing List Code of Conduct.</p> <p>Discussion around whether we have a generic code of conduct versus a mailing list code of conduct.</p> <p>Discussion of having a policy mailing list where we could debate policy issues specifically, allowing them to be moved away from the main linux-aus list.</p> <p>MOTION by Joshua Hesketh that</p> <p>a new mailing list be created called policies@linux.org.au</p> <p>to which policy discussions may be referred.</p> <p>SECONDED by Christopher Neugebauer</p> <p>CARRIED unanimously</p> <p>MOTION by Joshua Hesketh that</p> <p>we work on a Code of Conference document on Sunday 9th that could serve as a code of conduct for the mailing list</p> <p>SECONDED by Josh Stewart</p> <p>CARRIED unanimously</p> <p>DrupalSouth request to form Subcommittee</p> <p>Council reviewed the request from DONNA BENJAMIN to form a Subcommittee of Linux Australia for the purpose of running DrupalSouth 2015 in Melbourne with constitution as follows;</p> <p> Donna Benjamin - Conference Director</p> <p> Peter Lieverdink - Conference Treasurer</p> <p> Chris Skene - Content Lead</p> <p>MOTION by Kathy Reid that this Subcommittee be formed as requested under the existing Subcommittee policy until such time as the new policy takes effect, from which time the Subcommittee will adopt the new Subcommittee policy.</p> <p>SECONDED by Joshua Hesketh</p> <p>CARRIED unanimously</p> <p>Photography at conferences</p> <p>Photography and privacy is a tough one.</p> <p>General common sense should prevail - if requested to remove a photo, politely oblige. Discussion around having a signal - such as a badge - or a lanyard colour so that it can be removed. On one hand, photography provides collateral. On the other, people have a right to privacy. Signals such as lanyards or stickers may ostracise people. Distinction between photos *of* people versus photos that have people *in* them, where the focus is on someone else. A short and sweet statement “please remove images if asked to do so” - gives the organiser ultimate discretion.</p> <p>MOTION by Joshua Hesketh that model Code of conduct will be updated to include a sensible statement on photography that gives conference directors and council members discretion over photography to be approved by Council</p> <p>SECONDED by Sae Ra Germaine</p> <p>CARRIED with one abstention</p> <p>Policy</p> <p>Draft Subcommittee policy was worked through.</p> <p>DECISION to apply policy to Python and Drupal conference</p> <p>NEXT ACTIONS are to go out to the policy mailing list and ghosts to seek feedback</p> <p>MOTION by Kathy Reid that a Risk Register is to be adopted to better identify, mitigate and manage the risks borne by the organisation, the details of which will be fleshed out at a later date.</p> <p>SECONDED by Sae Ra Germaine</p> <p>CARRIED unanimously</p> <p>ACTION: Kathy to work on the Risk Register and report back to Council when a draft is ready</p> <p>Council discussed censorship of language in the Code of Conduct and whether it was a form of censorship.</p> <p>DECISION: The wording around language and profanity in the Code of Conduct will remain unchanged.</p> <p>MOTION by Josh Stewart that</p> <p>Conferences are expected to use the Linux Australia Code of Conduct, or a similarly value-consistent Code of Conduct where this has been approved by the LA Council</p> <p>SECONDED by Josh Hesketh</p> <p>CARRIED unanimously</p> <p>Documentation</p> <p>Council recognised the need for additional documentation at a Council level, particularly around roles to aid succession planning and this will be an ongoing activity throughout the year.</p> <p>Budget cycle</p> <p>Discussion on whether we should adjust the budget cycle. The issue is that the Council is appointed in January, but the budget is determined in October. Theoretically the last year’s Council could spend significant amounts of budget prior to the incoming Council.</p> <p>MOTION by Joshua Hesketh that Linux Australia continue to budget on the existing financial year from October to September, even though this does not match Council terms. Incoming Council is then free to issue a Budget Revision after their appointment.</p> <p>SECONDED by Francois Marier</p> <p>CARRIED unanimously</p> <p>MOTION by Christopher Neugebauer that financial assistance programs such as the Regional delegates Programme for LCA be moved to the budget of the relevant conference to administer</p> <p>SECONDED Hugh Blemings</p> <p>CARRIED unanimously</p> <p>Council noted that the Subcommittee register needs updating.</p> <p>ACTION: Sae Ra to update Subcommittee register.</p> <p>Saturday closed 1724 hrs</p> <p>Sunday opened at 0945hrs</p> <p>Outreach and engagement</p> <p>MOTION by Hugh Blemings that given the divergent opinions between LUV and LA on the TPP submission that LA contact LUV with a view to submitting the TPP submission in its current form</p> <p>SECONDED by Josh Stewart</p> <p>CARRIED unanimously</p> <p>Generally we wish to keep doing community outreach.</p> <p>It is likely that there will be submissions called for in regard to copyright reform. Another key issue is the NBN. Will keep this on our radar. Generally lend our support, there are many other organisations already with a voice here.</p> <p>Another issue is open formats in government, such as the British government’s Digital by Default strategy. We will seek input from the community on collaborative documents that could be submitted to the government.</p> <p>Awards, acknowledgement and processes</p> <p>Rusty Wrench is running well. No further actions required here.</p> <p>MemberDB functional enhancements</p> <p>MemberDB is lacking two key functions</p> <p> Renewal</p> <p> Communications</p> <p>Role assignment has no UI.</p> <p>None of the other systems on the market do elections. Council discussed the need to still be able to do elections. Council discussed difficulty in funding bespoke development.</p> <p>MOTION by Kathy Reid that the Council recognises that MemberDB is lacking functionality and no longer serves Linux Australia’s needs in terms of membership services, and further that alternative options should be considered in 2014.</p> <p>SECONDED by Chris Neugebauer.</p> <p>PASSED unanimously.</p> <p>ACTION: Kathy Reid to investigate requirements for membership management further with a view to writing a Functional Requirements specification or similar for possible replacement of MemberDB.</p> <p>Open Invention Network</p> <p>Francois briefed Council on the Open Innovation Network and how it is designed to diffuse the threat of patent monopolies. It is essentially a mutual non-aggression pact around use of patents. Because Linux Australia does not hold patents there are no binding legal elements.</p> <p>MOTION by Francois that Council further consider the costs, risks and benefits of becoming a signatory to the Open Invention Network with a future motion to be put forward at a future Council meeting.<br /> http://www.openinventionnetwork.com/</p> <p>SECONDED by Hugh.</p> <p>PASSED unanimously.</p> <p>linux.conf.au 2015 conference</p> <p>Discussion on whether to move linux.conf.au 2015 to new Subcommittee format. We will need to liaise with linux.conf.au 2015 to ensure they’re comfortable with these arrangements.</p> <p>linux.conf.au 2016 conference</p> <p>No discussion required at this time, under control.</p> <p>linux.conf.au 2017 conference</p> <p>Discussion around taking expressions of interest now, then have the Subcommittee take over. Expressions of interest and further work here DEFERRED to a later date.</p> <p>ACTION: Initial communication around linux.conf.au 2017 Expressions of Interest to go out in due course</p> <p>Other business</p> <p>Joshua Hesketh called for any other business. No other business was tabled and meeting was closed at 1045hrs. Council members then proceeded to work on action items.</p> <p>Joshua Hesketh re-opened meeting at 1427hrs</p> <p>MOTION by Joshua Hesketh that Linux Australia’s byline be changed to read;</p> <p>Linux Australia is the peak body for Open Source communities in<br /> Australia. Linux Australia represents approximately 5000 Australian<br /> users and developers of Free Software and Open Technologies, and<br /> facilitates internationally-renowned events including linux.conf.au --<br /> Australasia&#039;s grassroots Free and Open Source Software Conference.</p> <p>Linux Australia is voluntarily bound by the principles embodied by its<br /> statement of values and the articles of association, and undertakes to<br /> operate at all times in an open, transparent and democratic manner.</p> <p>SECONDED by Chris Neugebauer</p> <p>CARRIED unanimously</p> <p>MOTION by Joshua Hesketh to accept LCA2015 as a Subcommittee with initial members</p> <p> Cherie Ellis - Conference Chair</p> <p> Steven Ellis - Sponsor Manager</p> <p>SECONDED by Francois</p> <p>CARRIED by a majority of Council members with one abstention<br /> (Kathy abstained as core team member of LCA2016, possible conflict of interest in any voting on LCA2015 matters).</p> <p>Joshua thanked the Council for their commitment and attendance at Face to Face.</p> <p>Meeting closed at 1433hrs</p> <p>Discussions minuted in camera</p> <p>Several discussions were held in camera and are not made public at this time<br /> Record of action items</p> <p>ACTION Sae Ra to update website with new byline</p> <p>ACTION: Initial communication around linux.conf.au 2017 Expressions of Interest to go out in due course (draft comms in the Google Drive DRAFT folder)</p> <p>ACTION: Chris to have a look at a draft of the Code of Conduct so that it has applicability to the mailing lists. The mailing list Code of Conduct needs to give us some discretion for disciplinary action.</p> <p>ACTION: Kathy to work on the Risk Register and report back to Council when a draft is ready</p> <p>Council noted that the Subcommittee register needs updating.</p> <p>ACTION: Sae Ra to update Subcommittee register.</p> <p>ACTION: Kathy Reid to investigate requirements for membership management further with a view to writing a Functional Requirements specification or similar for possible replacement of MemberDB.</p> Meeting Tue, 08 Apr 2014 13:06:31 +0000 KathyReid 3356 at http://linux.org.au Minutes of Council Meeting 25 February 2014 http://linux.org.au/meeting/2014-02-25 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2014-02-25 <span class="date-display-start">19:51</span><span class="date-display-separator"> - </span><span class="date-display-end">20:13</span></span> </div> </div> </div> <p>Council Minutes Tuesday 25 February 2014</p> <p>Present: Chris Neugebauer, Hugh Blemings, Sae Ra Germaine, Joshua Hesketh, Josh Stewart, Kathy Reid (joined 8.10pm)</p> <p>Apologies: Francois Marier</p> <p>Meeting Opened at 7:51pm by Joshua Hesketh</p> <p>AGENDA Council Meeting</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata<br /> 2. Log any correspondence for discussion or receipt<br /> 3. Review state of action items from previous meetings<br /> 4. Discuss starred items<br /> 5. Note any unstarred items<br /> 6. Other business<br /> 1. Confirm accuracy of previous minutes and note any omissions or errata.</p> <p>Confirm that the accuracy of;</p> <p> Minutes of 11 February are correct</p> <p>MOTION by Josh Hesketh that the minutes of 25 February 2014 are complete and accurate, SECONDED Chris, passed unanimously </p> <p>2. Log of correspondence</p> <p> Quick stats</p> <p> There have been 6 new members added since last meeting. Membership stands at 3103 according to MemberDB</p> <p> Twitter followers stands at 705(696 last minutes)</p> <p> Membership of linux-aus list stands at 588 (585 last minutes)</p> <p> Membership of announce list stands at 1569 (1564 last minutes)</p> <p> GCLUG current status report from STEVE DALTON<br /> FOR DISCUSSION on GCLUG becoming Subcommittee of LA<br /> ACTION: Josh Hesketh to respond to STEVE DALTON with more information</p> <p> Josh followed up to have a conversation about how this might look with Steve in the future.</p> <p> Videos from other events getting uploaded to YouTube raised by STEPHEN WALSH at AGM<br /> FOR DISCUSSION and DECISION on next steps<br /> UPDATE: CHRIS NEUGEBAUER has liaised with RYAN VERNER and STEPHEN WALSH regarding PyCon AU and DDU videos. STEPHEN has since mailed a hard disk to RYAN for providing the archived videos.<br /> UPDATE: Ryan has rec’d hard disk, is working on getting videos on to it</p> <p> In progress (estimated a few months due to logistics)</p> <p> Offer of assistance with anti Trans Pacific Partnership agreement activities from PAUL GARDNER-STEPHEN<br /> UPDATE: Feedback was provided back to Josh S, for discussion on next steps</p> <p> Josh S Will add a comment about similarities with OSIA.</p> <p> Nearly ready to send.</p> <p> ENQUIRY from CYPRIEN GAY regarding a petition against being forced to buy an operating system when purchasing a computer<br /> FOR DISCUSSION on next action<br /> ACTION: Hugh to read through make a recommendation</p> <p> Consistent with LA’s values</p> <p> Extent of involvement is nothing more than endorsement</p> <p> MOTION by Hugh Blemings for LA to endorse and lend its support in the form of a link.</p> <p> SECONDED by Joshua Hesketh</p> <p> Pass unanimously</p> <p> ENQUIRY from PETER LAWLER regarding prioritising distribution of conference videos in patent-unencumbered formats over non-free formats.</p> <p> See http://lists.linux.org.au/private/committee/2014-January/024824.html</p> <p>MOTION by Josh Hesketh that LA continue to encourage video recording teams to use open source tools and codecs and prioritise them over patent encumbered formats, efforts should be made to transcode them to patent unencumbered formats</p> <p>SECONDED by Francois and passed unanimously</p> <p>UPDATE: There have been further discussions on list<br /> For discussion on next steps - defered to F2F</p> <p> Request to form DrupalSouth 2015 Subcommittee from DONNA BENJAMIN<br /> For discussion on next actions</p> <p> Josh waiting to have a chat to Donna</p> <p>3. Review of action items from previous meetings</p> <p>(Refer Trello for action items and please update current status before meeting)<br /> 4. Items for discussion</p> <p> Organising Face to Face<br /> UPDATE: confirmed as 8-9 March in Hobart<br /> ACTION: All to block out calendars, advise Josh via spreadsheet of accommodation or other requirements, mindful of costs</p> <p> LCA2015 update</p> <p> Ghosts is scheduled for the last weekend of March. Invites have been sent.</p> <p> Making good progress</p> <p> LCA2016 update</p> <p> Team is planning meetings and doing initial activities</p> <p> PyCon AU update</p> <p> Making good progress</p> <p> CFP’s to open in the next 2 weeks!</p> <p> Drupal South</p> <p> Was held last week, for discussion on wrap-up activities</p> <p> Josh is chasing wrap up</p> <p> Joomla Day Sydney<br /> Joshua H has an update<br /> ACTION: Josh to update website</p> <p>5. Items for noting</p> <p>Kudos to James Purser for helping out with the web team!</p> <p> LCA2014 YouTube account got suspended, we would like an update from TIM ANSELL</p> <p>Awaiting update from Tim Ansell</p> <p>Chris moves a motion to wish a happy birthday to Kathy and Josh S</p> <p>Seconded by Sae Ra.</p> <p>Pass Unanimously.</p> <p>6. Other business<br /> 7. In camera</p> <p>Two items were discussed in camera.</p> <p>Meeting closed at 8:13 by Joshua Hesketh</p> Meeting Fri, 28 Feb 2014 00:34:16 +0000 KathyReid 3272 at http://linux.org.au Minutes of Council Meeting 16 January 2014 http://linux.org.au/meeting/2014-01-16 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Thu, 2014-01-16 <span class="date-display-start">19:46</span><span class="date-display-separator"> - </span><span class="date-display-end">20:29</span></span> </div> </div> </div> <p>Council Minutes Thursday 16th January 2014</p> <p>MINUTES Council Meeting</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata<br /> 2. Log any correspondence for discussion or receipt<br /> 3. Review state of action items from previous meetings<br /> 4. Discuss starred items<br /> 5. Note any unstarred items<br /> 6. Other business</p> <p>Meeting opened at 1946hrs by Mr Josh Hesketh</p> <p>Present: Mr Josh Hesketh, Mr Francois Marier, Ms Kathy Reid, Mr Josh Stewart, Mr Christopher Neugebauer, Ms Sae Ra Germaine</p> <p>Apologies: Mr Hugh Blemings</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata.</p> <p>Confirm that the accuracy of;</p> <p> Minutes of 17 December</p> <p>MOTION by Josh Hesketh that the minutes of 17 December are complete and accurate, seconded Francois, passed by a majority of Council with one abstention.</p> <p>2. Log of correspondence</p> <p> There have been 41 new members added since last meeting. Membership stands at 3089 according to MemberDB</p> <p> Grant application from Papua New Guinea Open Source Community from ISAAC MANU<br /> UPDATE: There has been some discussion on the linux-aus list regarding this grant request. The author has not yet responded. Kathy confirmed that Isaac is now a registered member of LA. Awaiting further information from ISAAC MANU.</p> <p> Feedback from BRENDAN MOLLOY regarding Gender field on Membership sign up form<br /> UPDATE: Kathy has responded, indicating that we are planning on doing work on MemberDB in 2014. A requirements doc has been started for MemberDB to list the enhancements we would like to see in the product. They are written as Agile stories.<br /> ACTION: Council to review doc before face to face, deferred to face to face for discussion</p> <p> Grant request from NAT TORKINGTON for KangaFoo<br /> FOR DISCUSSION and DECISION on grant request<br /> UPDATE: This was discussed at length at Council 2013 at linux.conf.au in Perth, considering many factors relevant to the situation. Approval of this grant will be in large part dependent on the budget situation.<br /> DEFERRED until budget has been reviewed and budget position for 2014 is clearer.</p> <p> Feedback received from JANET REID regarding proposed budget<br /> FOR DISCUSSION and INPUT into budget<br /> Feedback noted with thanks, </p> <p>ACTION: Josh Hesketh to respond directly to JANET after further budget discussions</p> <p> Moderators for debian list on lists.linux.org.au<br /> AWAITING notification of new moderators</p> <p> Change of Planet feed request from SONIA HAMILTON<br /> UPDATE: Sent to admin team for action, currently IN PROGRESS</p> <p> GCLUG current status report from STEVE DALTON<br /> FOR DISCUSSION on GCLUG becoming Subcommittee of LA</p> <p>Council briefly discussed this, and noted the need for a proforma for this sort of request. It was noted that there is some information on the website around becoming a subcommittee. It was noted this page could be updated with the insurance policy so LUGs thinking of becoming subcommittees could evaluate whether this path is right for them.<br /> http://linux.org.au/linux-australia-event-support</p> <p>DEFERRED for discussion at next Council meeting</p> <p> Request for mirror distribution for MANJARO distro from RINGO de KROON<br /> UPDATE: Awaiting feedback from Mirror team, IN PROGRESS</p> <p> Offer of assistance from ALEC SLOMAN<br /> Council noted Alec’s kind offer of assistance. </p> <p>ACTION: Kathy to laiise with Alec, introduce to Media Subcommittee</p> <p> Videos from other events getting uploaded to YouTube raised by STEPHEN WALSH at AGM<br /> FOR DISCUSSION and DECISION on next steps</p> <p>Question from Mr STEPHEN WALSH noting that the Mirror Team maintain a mirror of Debian, Ubuntu and other distributions and videos of linux.conf.au, and given this should Linux Australia pursue uploading of videos when outsourced to a third party and not the committee</p> <p>Mr HESKETH responded that he would prefer all videos uploaded from conferences to the mirrors. He noted that as a community we help people who are doing open source things who don’t have as many skills. For example, WordCamp don’t have the tech skills to do video and might choose to outsource to a third party. Mr HESKETH indicated that the question required further consideration, as different conferences and events have different requirements.</p> <p>ACTION: Ms KATHY REID took back an action to have this tabled as a discussion point at a future Council meeting.</p> <p>UPDATE: Chris is following up the last two years’ Pycon AU teams about getting videos uploaded to the mirror.</p> <p>It was discussed that we will need to liaise with conferences/subcommittees in the future and have upload of videos to the LA mirror as a condition of being umbrella’d by Linux Australia.</p> <p>ACTION: Chris to check with RYAN VERNER to see if we can get Pycon AU and Drupal DownUnder videos into the mirror</p> <p>ACTION: Josh H to follow up Dee Teal regarding the WordCamp videos.</p> <p> REQUEST from SHANE COUGHLAN from the OPEN INNOVATION NETWORK for Clinton is seeking information from our legal sources.<br /> UPDATE: Kathy has responded to advise we are seeking legal advice. </p> <p>DEFERRED to Council Face to Face for discussion as it is a complex issue.</p> <p> Offer of assistance with anti Trans Pacific Partnership agreement activities from PAUL GARDNER-STEPHEN<br /> Council DISCUSSED the submission. Once something is drafted, Josh Stewart will send to members to get their support / endorsement, and if there is consensus, LA Council will endorse the submission. </p> <p>3. Review of action items from previous meetings</p> <p>(Refer Trello for action items and please update current status before meeting)</p> <p>See</p> <p>4. Items for discussion</p> <p> Current budget status</p> <p> Council DECIDED that final figures from Perth LCA2014 would be awaited before determining a final budget, and will consider the draft budget put forward by Francois during the next few days. Further decision DEFERRED until next meeting 28th January. </p> <p> Organising Face to Face<br /> Francois has sent around a sign up sheet to find the best weekend.<br /> FOR DECISION on best weekend for Face to Face</p> <p>DEFERRED until budget position is better known</p> <p> Council Induction for Sae Ra and Chris</p> <p> What’s still outstanding?</p> <p> Wiki access</p> <p> Website access</p> <p> IRC access</p> <p> Mailing list access</p> <p> Google docs access<br /> Induction complete, no further action required</p> <p> LCA2014 closure activities</p> <p> Invoice for Blue Hackers psychologist</p> <p>Awaiting further information, no invoice received yet<br /> Require clarification on whose budget it was coming out of, we currently believe it is currently coming out of LA rather than LCA.<br /> ACTION: Josh Hesketh to chat to Arjen and Clinton</p> <p>ACTION: Kathy to note for discussion on expenditure process at Face to Face</p> <p> LCA2015 update</p> <p>Cherie Ellis has provided mage for website</p> <p>ACTION: Josh H to update the Linux.org.au website</p> <p> PyconAU update</p> <p> Sponsorship requests have gone to 80% of last year’s sponsors, but no accepts yet</p> <p> Drupal South<br /> ACTION: Josh to make contact with Josh Waihi touch base</p> <p>ACTION: Kathy to make contact with Donna Benjamin regarding how LA can assist with promotional efforts</p> <p> Drupal Gov<br /> ACTION: Josh Hesketh to contact LEANNE SHORB for post event wrap-up<br /> http://lanyrd.com/2013/drupalgov/schedule/<br /> (Leanne to send update once invoices paid)</p> <p> Discussion around conference selection and continuation subcommittee (re OSDC exec etc).</p> <p>DEFERRED to Face to Face</p> <p>5. Items for noting</p> <p>Nil</p> <p>6. Other business</p> <p>Nil</p> <p>7. In camera</p> <p>Two items were discussed in camera and are not made public at this time.</p> Meeting Fri, 17 Jan 2014 07:38:08 +0000 KathyReid 3259 at http://linux.org.au Minutes of Annual General Meeting 8 Jan 2014 http://linux.org.au/meeting/2014-01-08 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2014-01-08 <span class="date-display-start">17:32</span><span class="date-display-separator"> - </span><span class="date-display-end">18:29</span></span> </div> </div> </div> <p>Minutes of Linux Australia<br /> Annual General Meeting 2014<br /> University of Western Australia, Perth<br /> Wednesday 8th January 2014, Woolnough Lecture Theatre<br /> Present: Please refer Appendix A - Attendance List<br /> All Council Members were present<br /> No apologies were received by the Secretary</p> <p>Meeting opened at 1732 hours by Mr Joshua Hesketh</p> <p>1. President’s welcome<br /> MR JOSHUA HESKETH, President</p> <p>Mr Hesketh welcomed attendees and advised them to fill out the attendance form. </p> <p>2. MOTION by Mr JOSHUA HESKETH that the minutes of the Annual General Meeting 2013 of Linux Australia be accepted as complete and accurate.<br /> Refer: http://linux.org.au/meeting/2013-01-30 </p> <p>SECONDED by Mr MICHAEL STILL.<br /> MOTION CARRIED by a majority of attendees with 6 abstentions. </p> <p>3. To receive the REPORTS of activities of the preceding year from OFFICE BEARERS<br /> MR JOSHUA HESKETH - President</p> <p>Mr HESKETH thanked the community for their efforts during 2013 and noted that Council helps drive initiatives but that the community does a lot of the work; Council plays an administrative and oversight role. He noted that members do really hard work such as lobbying and raising important items and that they are the ones that deserve the thanks. </p> <p>Mr HESKETH noted that in 2013 seven conferences were run under the auspices of Linux Australia and thanked the organisers of the events. He highlighted that a timeline of events has been compiled to showcase the large number of events.<br /> A timeline of all of Linux Australia’s events can be found here: http://tinyurl.com/koye3mw.</p> <p>Mr TERRY DAWSON confirmed that Linux Australia was incorporated in 1999 and has run LCA and other events very successfully for many years. </p> <p>At this point, it was noted that the laptop Mr JOSHUA HESKETH was using was low on battery. </p> <p>A MOTION was moved by Mr MICHAEL STILL that Mr JOSHUA HESKETH plug his laptop in.<br /> SECONDED by Mr MICHAEL DAVIES and CARRIED by a majority of attendees. </p> <p>Terry Dawson confirmed LA incorporated in 1999 and has run LCA for several years, as well as many other events, very successfully</p> <p>Mr JOSHUA HESKETH continued, after plugging his laptop into mains power, by noting that in addition to the conferences and events, Linux Australia supported 7 travel grant requests to natural persons, which were used to support the objectives of the organisation. Sponsorship activities included the Australian Internet Governance Forum and GovHack. Mr HESKETH noted that many Linux User Groups (LUGs) are Subcommittees of Linux Australia, and encouraged LUGs that may be struggling to talk to Linux Australia if they wish to consider this option. </p> <p>MR JOSHUA HESKETH noted that the cities for linux.conf.au (LCA) have been selected for both 2015 and 2016 and the winning bids will be announced at the end of the conference. The two year model has been chosen to ensure the continuity of the event. Mr HESKETH advised that in 2014 bids will be taken for 2017. Mr HESKETH invited attendees to consider running a linux.conf.au. </p> <p>ACTION: Mr JOSHUA HESKETH was tasked with arranging a Birds of a Feather (BoF) session at linux.conf.au 2014 Perth for Friday 10th January.<br /> COMPLETE - This action was undertaken and a Conf BoF was held 10th Jan</p> <p>Mr HESKETH encouraged the community to continue to be engaged and noted that Council doesn’t have time to do every event, and would prefer to play more of a facilitation role to support and encourage other participants to undertake activities. </p> <p>Mr HESKETH noted that Linux Australia is poor at communicating externally to our organisation and we need to do more out reach activities. In particular in 2014 our focus will be on improving the website. Mr HESKETH encouraged any interested parties to make contact regarding the website. </p> <p>Mr HESKETH thanked all volunteers within the Linux Australia community.<br /> The audience applauded. </p> <p>Mr HESKETH invited questions from the floor regarding the President’s Report. </p> <p>Question from Ms BRIANNA LAUGHER clarifying the donation to Software Freedom Conservancy</p> <p>Mr JOSHUA HESKETH responded that a donation was made to the Software Freedom Conservancy, who are building accounting software that is free and open source. Although this software is targeted for non-profits, and generally suits Linux Australia, it doesn’t have some of the features we require. We use Xero, which is proprietary, and we would like to use something open source. The donation was really penance for our sins, and was the same amount we spent on Xero. Mr HESKETH indicated that Linux Australia would like to make similar donations in the future. </p> <p>Mr HESKETH invited Mr FRANÇOIS MARIER to the floor to present the Treasurer’s report.<br /> MR FRANÇOIS MARIER - Treasurer</p> <p>Mr FRANÇOIS MARIER noted that his report covered the last financial year, which ended 30 September 2013. This time period partly occurred under the stewardship of the previous Council. There were some minor discrepancies in the budget, and this was due to the transition between Councils. Mr MARIER noted that it looks like Pycon AU returned a loss, however sponsorship owing from sponsors were paid in the 2013-14 financial year and will be reported this year. </p> <p>Mr MARIER indicated that overall, Linux Australia made an end of year loss of approximately $AUD 8587. </p> <p>Mr MARIER referred to the Treasurer’s Report and summarised the budget for 2014 and noted the Auditor’s Report which is included in the Treasurer’s Report. </p> <p>Mr MARIER noted that he spent a good proportion of the year on handover activities from previous Treasurer, Mr JOSHUA HESKETH and thanked Mr HESKETH for his assistance. </p> <p>Question from Mr CHRISTOPHER NEUGEBAUER seeking clarification on the expected profit from PyCon AU 2013</p> <p>Mr MARIER responded that the expected profit was over $AUD8000 as at 30 December 2013 and that this would be reported in the 2013-2014 financials, but noted that this figure had not yet been audited.<br /> Question from Mr ANTHONY ‘AJ’ TOWNS regarding the cash Linux Australia has to run a linux.conf.au</p> <p>Mr MARIER and Mr HESKETH responded jointly and advised that the goal of Linux Australia was to keep as much cash as it takes to run an LCA in the account as a contingency measure. Mr MARIER and Mr HESKETH confirmed there are no plans to change this approach. Mr HESKETH identified that Linux Australia runs off the profit of linux.conf.au. It was identified that Linux Australia has around $AUD 400k in equity and that a conference takes around $AUD 500k to run. </p> <p>A follow up question was asked regarding how much cash is required to be kept in the bank for this purpose. Mr HESKETH responded that it would be lovely to have a volunteer do a cost benefit analysis on having insurance for events versus keeping a large contingency as cash in the bank, noting that insurance coverage is extended to LUGs. He noted that assuming that a conference gets zero deposits and zero funds back that there would be tens of thousands of dollars lost if a conference was cancelled. He noted that insurance costs at least $50k, and that it is easier to keep funds in reserve for this contingency. It was noted that refunding delegates would be a non-issue.<br /> Comment from Mr MICHAEL STILL regarding costs of conference</p> <p>Mr STILL commented that it is difficult to estimate the cost base of a conference, given that different conferences undertake different operations. For example, in Canberra the accommodation was done in-house while in Perth the accommodation was done entirely by the colleges, so it’s difficult to compare accurately.<br /> Follow up question from Mr MICHAEL DAVIES following up question by Mr TOWNS</p> <p>Mr DAVIES commented that he thought there were normally enough funds to fund an LCA from savings from cash if the need arose. Mr HESKETH responded that Linux AUstralia budgeted to run LCA on no sponsorship, with a projected cash flow of $100k needed to run a conference.<br /> Comment from Mr ANDREW RUTHVEN regarding cash flow required to run a conference</p> <p>Mr RUTHVEN commented that $100k seemed a bit low to run an LCA. Mr HESKETH commented that we need some further analysis on this matter but that we generally have enough in reserve, and that Linux Australia shouldn’t budget for a loss. </p> <p>Mr HESKETH went on to explain that Council is an administrative body and advised that previous feedback had been received from members that Linux Australia was not doing enough with those funds. He advised that if there is a feeling that Linux Australia should be more conservative than we could be; it’s not hard to spend less. Mr HESKETH advised he believes that Linux Australia has struck a comfortable balance at the moment and that in the worst case if we have a low income, high cost year Linux Australia would make a small loss.<br /> Comment from Ms BIANCA GIBSON</p> <p>Ms GIBSON noted that Linux Australia had run conferences this year that returned an unexpected profit, such as Pycon AU.<br /> Comment from Mr CHRISTOPHER NEUGEBAUER</p> <p>Mr NEUGEBAUER noted the positive returns of Pycon AU, and noted that grants and spending in this area, such as the sponsorship of Pycon US for Australian and New Zealand speakers, had increased commensurately.<br /> Question from Mr ANTHONY ‘AJ’ TOWNS</p> <p>Mr TOWNS asked whether the community could be provided with the Treasurer and Auditor’s Report closer to the end of the financial year. Mr HESKETH responded that it was not realistic given the time to do the audit, but noted that it would be straightforward to the have budget available earlier in the year. Mr MARIER noted the timeframe required for the audit. Mr TOWNS was comfortable waiting for the audit before receiving the report. Mr MARIER indicated he was not comfortable publishing the report prior to it being audited.<br /> Comment from Ms BRIANNA LAUGHER</p> <p>Ms LAUGHER noted that she is very happy that the Council is spending money towards the community in grants and events, leading to a vibrant community, rather than hoarding the money and not doing anything other than having a large bank balance.<br /> MOTION from the floor</p> <p>A MOTION was moved by Ms PIA WAUGH that the community agrees that the expenditure of funds on projects of community benefit such as that seen in 2013 is in alignment with what the community wants to see and that this should be continued. </p> <p>MOTION seconded by Mr PAUL WAYPER.<br /> Motion is carried with 5 abstentions. </p> <p>Ms KATHY REID was invited to the floor by Mr HESKETH to present the Secretary’s Report<br /> MS KATHERINE (KATHY) REID - Secretary</p> <p>Ms REID thanked Mr PETER LIEVERDINK, previous Secretary of Linux Australia, for his excellent handover. She described the role of Secretary and advised that during 2013, 24 teleconferences had been held and that quorum had been achieved at each. Minutes had been issued generally within one week of the conference. </p> <p>She advised that Face to Face was held in Melbourne in March during which time Council undertook Media training which was very beneficial. She offered to share the findings of Face to Face with members and noted that most of the minutes had been made publicly available. </p> <p>Ms REID noted that we had seen gradual membership growth throughout the year.<br /> Question from Mr JAN SCHMIDT regarding membership numbers for 2013 being less than 2012</p> <p>Ms REID indicated that the discrepancy was due to the removal of duplicates which had not been done for 2012. </p> <p>Ms REID identified that the renewal of memberships was not undertaken in 2013 and that this needs to be done as a priority for 2014. </p> <p>Ms REID noted that the Member Survey was a deliverable the Council can all be very proud of. The Survey received nearly 600 responses when only 300 were expected. Ms REID thanked the 600 people who did the survey. Around 20 attendees had read the survey report. Some key points identified included the large senior cohort in the community who need more information about basic open source and linux, the fact that we have a poor pipeline with younger and student members, and that we need to do more influence and advocacy. A key theme through the survey was the need to keep LCA affordable. For many members the survey was the first correspondence they had received from Linux Australia. </p> <p>Ms REID advised that the data from the survey has been released in an open format and is available for others to analyse and repurpose. </p> <p>Ms REID advised on the Media and Communications activities of the Council, and advised that Twitter followers had risen to over 600, and that a target of 800 was identified for 2014.<br /> She further advised that an inaugural newsletter was released in April, and that a Media and Communications Subcommittee was starting to get off the ground, but that more volunteers were needed.<br /> Question from Mr CHRISTOPHER NEUGEBAUER regarding direct communication</p> <p>Mr NEUGEBAUER first commented that this was the first time we had used data from MemberDB for communication and that it may be worthwhile for Council to find a way to directly communicate with members. He went on to ask about the In-Camera Minutes of meetings and whether any events have become appropriate to be discussed in the open. </p> <p>Ms REID responded by stating that the role of Council is to balance transparency and confidentiality. For example, the outcomes of Complaints would not be made public. Mr NEUGEBAUER thanked Ms REID for the additional transparency. Ms REID identified that she intended to continue in this vein in 2014.<br /> Question from Mr CRIAG MCWHIRTER regarding the tool used to measure social media</p> <p>Ms REID indicated that the ThinkUp tool written by Gina Trapani was used. </p> <p>Mr Joshua Hesketh called for motions to accept the Office Bearers’ and Auditor’s reports. </p> <p>MOTION by Mr CHRISTOPHER NEUGEBAUER to approve the Auditor’s report.<br /> SECONDED by Ms BIANCA GIBSON<br /> Carried by a majority of attendees with 5 abstentions. </p> <p>MOTION by Mr MICHAEL STILL to approve the President’s report.<br /> SECONDED by Mr CHRISTOPHER NEUGEBAUER<br /> Carried by a majority of attendees with 1 abstention. </p> <p>Mr ANDREW COWIE noted that we could accept all Office Bearer’s reports at once, by Ms KATHY REID advised to do it separately. </p> <p>MOTION by Ms BRIANNA LAUGHER to approve the Treasurer’s report.<br /> SECONDED by Mr ANTHONY ‘AJ’ TOWNS<br /> Carried by a majority of attendees with 1 abstention. </p> <p>MOTION by Mr TIM SERONG to approve the Secretary’s report.<br /> SECONDED by Mr CAMERON TUDBALL<br /> Carried by a majority of attendees with 1 abstention. </p> <p>Please refer to reports</p> <p>President’s report<br /> http://lists.linux.org.au/pipermail/linux-aus/2014-January/021333.html<br /> Treasurer’s report<br /> http://lists.linux.org.au/pipermail/linux-aus/2014-January/021332.html<br /> Secretary’s report<br /> http://lists.linux.org.au/pipermail/linux-aus/2013-December/021276.html </p> <p>MOTION by Ms PIA WAUGH to accept the actions of Council for 2013<br /> SECONDED by Mr STEVE KOWALIK<br /> Carried by a majority of attendees with 2 abstentions (from Council) (laughter). </p> <p>Mr HESKETH identified Mr JAMES BROMBERGER to discuss the tabled item. </p> <p>4. To CONSIDER items tabled in the call for agenda items<br /> Amazon Web Services gift vouchers, raised by JAMES BROMBERGER</p> <p>Mr BROMBERGER invited interested user groups to contact him if they wanted to use the gift vouchers. </p> <p>5. To HEAR and RESPOND to questions from the floor<br /> Question from Mr STEPHEN WALSH noting that the Mirror Team maintain a mirror of Debian, Ubuntu and other distributions and videos of linux.conf.au, and given this should Linux Australia pursue uploading of videos when outsourced to a third party and not the committee</p> <p>Mr HESKETH responded that he would prefer all videos uploaded from conferences to the mirrors. He noted that as a community we help people who are doing open source things who don’t have as many skills. For example, WordCamp don’t have the tech skills to do video and might choose to outsource to a third party. Mr HESKETH indicated that the question required further consideration, as different conferences and events have different requirements. </p> <p>ACTION: Ms KATHY REID took back an action to have this tabled as a discussion point at a future Council meeting. </p> <p>Mr CHRISTOPHER NEUGEBAUER indicated he was happy to chase up past Pycon AU videos. </p> <p>ACTION: Mr CHRIS NEUGEBAUER to chase previous Pycon AU videos for upload. </p> <p>Mr HESKETH invited Mr TERRY DAWSON to the floor as Returning Officer</p> <p>6. DECLARATION of Election and WELCOME of incoming Council<br /> MR TERRY DAWSON, Returning Officer</p> <p>Mr TERRY DAWSON stated that in his capacity as Returning Officer for Linux Australia he has validated the results and confirmed the conduct of the Linux Australia Election and satisfied himself that the election was conducted fairly and properly. He noted that even though MemberDB had some multiple registrations, there is no evidence of rigging and the election was held in accordance with the constitution. </p> <p>The results of the election were noted. </p> <p>The office of PRESIDENT was uncontested and Mr JOSHUA HESKETH was re-elected with 90 votes<br /> The office of VICE-PRESIDENT was uncontested and Mr HUGH BLEMINGS was re-elected with 91 votes<br /> The office of TREASURER was uncontested and Mr FRANÇOIS MARIER was re-elected with 88 votes<br /> The office of SECRETARY was uncontested and Ms KATHERINE (KATHY) REID was re-elected with 92 votes</p> <p>The offices of ORDINARY COMMITTEE MEMBERS were contested and the following candidates were elected;</p> <p>With 87 votes, Mr CHRISTOPHER NEUGEBAUER was elected<br /> With 84 votes, Mr JOSHUA STEWART was elected<br /> With 81 votes, Ms SAE RA GERMAINE was elected</p> <p>Mr DAWSON led attendees in congratulating the new Council. </p> <p>Mr HESKETH thanked Mr DAWSON. </p> <p>Mr HESKETH noted to attendees to fill in the attendance register. </p> <p>Mr HESKETH closed the AGM at 1829hrs. </p> <p>END MINUTES</p> <p>Appendix A: Attendance register</p> <p>Council in attendance</p> <p>Mr Joshua Hesketh, President<br /> Mr Hugh Blemings, Vice-President<br /> Mr François Marier, Treasurer<br /> Ms Kathy Reid, Secretary<br /> Mr Joshua Stewart, OCM<br /> Mr Clinton Roy, OCM<br /> Ms Bianca Gibson, OCM</p> <p>Members as recorded in MemberDB as at 1730hrs on 8th January 2014</p> <p>Mr Julien Goodwin<br /> Mr Christopher Neugebauer<br /> Mr Russell Keith-Magee<br /> Mr Craig McWhirter<br /> Mr Tim Ansell<br /> Mr Marco Ostini<br /> Mr Terry Dawson<br /> Mr Cameron Tudball<br /> Mr Michael Ellery<br /> Ms Sae Ra Germaine<br /> Mr David Bell<br /> Mr Matthew Cengia<br /> Mr Tim Serong<br /> Mr David Tulloh<br /> Mr Steven Hanley<br /> Mr Michael Davies<br /> Mr Michael Still<br /> Mr Paul Wayper<br /> Mr Eyal Lebedinsky<br /> Mr Brian May<br /> Mr Russell Coker<br /> Mr Jonathan Woithe<br /> Ms Brianna Laugher<br /> Mr Mark Walkom<br /> Mr Peter Lees<br /> Mr Anthony Towns<br /> Mr Russell Stuart<br /> Mr James Iseppi<br /> Mr Shaun Nykvist<br /> Mr Matthew Oliver<br /> Mr Andrew Ruthven<br /> Ms Pia Waugh<br /> Mr Nick Bannon<br /> Mr Jan Schmidt<br /> Mr Anibal Monsalve Salazar<br /> Ms Lana Brindley<br /> Mr Steve Walsh<br /> Mr Mark Ellem<br /> Mr James Bromberger<br /> Mr Tony Breeds<br /> Mr Peter Lyons<br /> Mr Alistair Irvine<br /> Mr Andrew Cowie<br /> Mr Andrew McDonnell<br /> Mr Kim Hawtin</p> <p>Observers (those not registered in MemberDB as at 1730hrs on 8th January 2014. Observers may have subsequently applied for and been granted membership. </p> <p>Mr Sebastian Cook<br /> Mr Simon Pamment<br /> Ms Stephanie Huot<br /> Ms Cherie Ellis<br /> Mr Steven Ellis<br /> Mr Steve Kowalik<br /> Mr Andrew Sands<br /> Mr Samuel Bishop<br /> Mr Mimoune Djouallah</p> Wed, 15 Jan 2014 05:38:42 +0000 KathyReid 3256 at http://linux.org.au Minutes of Council Meeting 03 December 2013 http://linux.org.au/meeting/2013-12-03 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2013-12-03 <span class="date-display-start">19:45</span><span class="date-display-separator"> - </span><span class="date-display-end">21:03</span></span> </div> </div> </div> <p>Council Minutes Tuesday 3rd December 2013</p> <p>MINUTES Council Meeting</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata<br /> 2. Log any correspondence for discussion or receipt<br /> 3. Review state of action items from previous meetings<br /> 4. Discuss starred items<br /> 5. Note any unstarred items<br /> 6. Other business</p> <p>Present: Mr Hugh Blemings, Mr Clinton Roy, Ms Bianca Gibson, Ms Kathy Reid, Mr Josh Stewart</p> <p>Apologies: Mr Francois Marier, Mr Joshua Hesketh</p> <p>Quorum was achieved.</p> <p>Meeting opened 1945hrs</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata.</p> <p>A formal motion to confirm minutes was accidentally skipped; no omissions or errata are assumed.</p> <p>2. Log of correspondence</p> <p> There have been 9 new members approved since the last meeting. Membership stands at 3040 according to MemberDB.</p> <p> List moderation<br /> Discussion on where we’re currently at with list moderation. Clinton provided the example of the Brisbane Hackerspace where two warnings are issued and then you are banned from the list. There is currently one formal complaint outstanding related to list moderation. Discussion of future moderation actions could be postponed for further discussion and deliberation as it requires a broad conversation and dialogue around policy and implications.<br /> DECISION: Further discussion on list moderation to be DEFERRED until Council 2014 (likely face to face)</p> <p> Linux Australia Member Survey - Waiting on final report.<br /> NO ACTION required, for noting only</p> <p> Office bearer reports - these need to be done in next couple of weeks for inclusion into the AGM agenda<br /> ACTION: Office bearers to do reports. Clinton has kindly offered to proof read reports.</p> <p> Payment of Pycon US sponsorship invoice - Has been confirmed by treasurer.<br /> Can come off next minutes</p> <p> REQUEST from SHANE COUGHLAN from the OPEN INNOVATION NETWORK for Clinton is seeking information from our legal sources.<br /> UPDATE: Clinton has been in contact with Kim Weatherall, who is currently engaged in other matters (TPP) so this has taken a back seat.<br /> ACTION: Kathy to correspond with Shane to advise current status.</p> <p> NOTIFICATION of awarding LCA2015 and LCA2016 and two year model<br /> Community has been advised, no commentary received, no further action at this time.</p> <p> Offer of assistance with anti Trans Pacific Partnership agreement activities from PAUL GARDNER-STEPHEN<br /> A number of people have had involvement. Bianca has offered to put people in touch with each other if someone else from Council would like to contribute and move this forward. The submission deadline is not set, but there is a desire to have it in by the next round of TPP negotiations.<br /> ACTION: Josh Stewart and Clinton Roy are interested in being involved in drafting a submission to the TPP. Bianca to provide Josh and Clinton with details.</p> <p> Recommendation from BRENDON SCOTT that LA request to be added to DFATs mailing list for TPP stakeholder briefings<br /> ACTION: Clinton to identify specific action required with Bianca</p> <p> Xero pricing changes: it looks like our monthly costs will go from $32 to $60 due to their raising their prices.<br /> Council NOTES the price change, this does not represent a financial risk at this time<br /> ACTION: Someone to contact Xero to see whether they will waive the increase</p> <p> Receipt of grant application from JACKSON DOAK $205 for hardware<br /> MOTION by Kathy Reid that LA approve grant request SECONDED by Clinton, carried unanimously. Council notes Jackson’s enthusiasm and the quick approval of this grant request signals our support for his activities and is meant as encouragement.</p> <p>3. Review of action items from previous meetings</p> <p>(Refer Trello for action items and please update current status before meeting)</p> <p>ACTION: Josh Hesketh to follow up calls for participation for Webteam</p> <p>ACTION: Funds for the Malcolm Treddinick memorial to be arranged<br /> DEFERRED for discussion with Francois.</p> <p>Action items from the previous minutes:</p> <p>ACTION: Bianca to get in contact with Donna regarding getting the Rusty Wrench</p> <p>4. Items for discussion</p> <p> LCA2014 update<br /> Travel Grants Program<br /> Discussion around whether we should provide Hobbyist or Professional tickets. Also question around increasing budget from current level of $10k.</p> <p> MOTION by Kathy that the budget remain at $10k and that Travel Grants committee has authority to allocate those funds as they see fit. Seconded by Josh Stewart and carried by a majority of Council.</p> <p> LCA2015 bid submission update</p> <p> Drupal South<br /> Had to move venues due to earthquake damage to conference venue.<br /> ACTION: Josh Hesketh to follow up to ensure the event is not placed at risk due to damage to the conference venue. </p> <p> Drupal Gov<br /> ACTION: Josh Hesketh to contact LEANNE SHORB for post event wrap-up<br /> http://lanyrd.com/2013/drupalgov/schedule/<br /> (Leanne to send update once invoices paid)</p> <p> Joomla Day Sydney</p> <p> Open Food Web</p> <p> WordCamp Melbourne - Dee Teal did provide Kathy an update, Kathy missed it and has resent it to Council.</p> <p> Discussion around conference selection and continuation subcommittee (re OSDC exec etc).</p> <p> Remaining teleconf meetings for the year<br /> DECISION we will go ahead with a teleconf on Tuesday 17th</p> <p>5. Items for noting</p> <p>6. Other business</p> <p>Malcolm Treddinick memorial prize</p> <p>https://www.djangoproject.com/weblog/2013/nov/04/announcing-inaugural-winner-malcolm-tredinnick-mem/</p> <p>7. In camera</p> <p>Two matters were discussed in camera</p> <p>Meeting closed at 0903hrs.</p> Sun, 08 Dec 2013 09:25:03 +0000 KathyReid 3207 at http://linux.org.au Council Meeting 19 November 2013 http://linux.org.au/meeting/2013-11-19 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2013-11-19 <span class="date-display-start">19:45</span><span class="date-display-separator"> - </span><span class="date-display-end">20:59</span></span> </div> </div> </div> <p>Council Minutes Tuesday 19th November 2013</p> <p>MINUTES Council Meeting</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata<br /> 2. Log any correspondence for discussion or receipt<br /> 3. Review state of action items from previous meetings<br /> 4. Discuss starred items<br /> 5. Note any unstarred items<br /> 6. Other business</p> <p>Meeting opened 1945hrs</p> <p>Present: Mr Joshua Hesketh, Mr Hugh Blemings, Ms Kathy Reid, Mr Clinton Roy, Ms Bianca Gibson</p> <p>Apologies: Mr Josh Stewart, Mr Francois Marier</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata.<br /> MOTION by Bianca that previous minutes are correct when TIm Ansell’s note is taken into consideration. SECONDED by Hugh, passed unanimously</p> <p>Correction to minutes by TIM ANSELL was noted regarding the WordPress grant;</p> <p> Chris, Slivia and Tennessee all suggested that it be used for multiple groups.</p> <p> Tim suggested that Arron use a different set of equipment to get better video recordings.</p> <p>2. Log of correspondence</p> <p> In the period since 5 November, 4 additional members have joined Linux Australia. Around 6 memberships have been cancelled by member request, largely as a result of the Member Survey. Membership now stands at 3031 according to MemberDB.</p> <p> Elections - Elections opened on 3rd November and nominations and seconds are in progress. CHRIS NEUGEBAUER picked up an issue with the number of open positions for Council Members which Kathy tried to fix, but which has broken the dates on the election.<br /> UPDATE: Josh Hesketh fixed the issue, noted with thanks Chris identifying the issue</p> <p> Rusty Wrench - nominations are coming in<br /> Discussion around how to organise it.<br /> ACTION: Bianca to get in contact with Donna regarding getting the Rusty Wrench award and also to get in contact regarding presentation of the award at LCA2014.</p> <p> List moderation<br /> Hugh has done a large amount of thinking about policy and processes for when the mailing list requires moderation. It was also noted that TENNESSEE LEEUWENBERG sent some very constructive feedback to Council. Council notes Tennessee’s suggestions and will take them into consideration.<br /> ACTION: All to consider for discussion at next meeting</p> <p> StixCampGembrook - report received from BEN DECHRAI<br /> Report noted with thanks, no further action required.</p> <p> AUIGF - statement from PAUL SZYNDLER re how our contribution helped an underrepresented group attend.<br /> Noted with thanks, no further action required.</p> <p> Economic activity statement from ABS - JOSH HESKETH called ABS to get an extension. To note that this activity took up a lot of time, might need to plan more for it next year. </p> <p> Linux Australia Member Survey - As at 4 November, there were 562 completed questionnaires, with an expected 575 to be completed by end of the survey period. This represents a response rate of nearly 20%. A report is expected from ACSPRI late November / early December.<br /> NO ACTION required, for noting only</p> <p> ACSPRI grant application - KATHY REID has been working with DR BETSY BLUNSDEN from ACSPRI around what might work in terms of a grant request<br /> NO ACTION required, for noting only</p> <p> Payment of Pycon US sponsorship invoice<br /> Checking where this is at, CHRIS NEUGEBAUER was chasing on list</p> <p>PAID by Francois and Josh H.</p> <p> Pycon US announcement<br /> ACTION: Clinton to respond to Chris, the communication is ready to go</p> <p> REQUEST from SHANE COUGHLAN from the OPEN INNOVATION NETWORK for Linux Australia to become a signatory to the non-aggression patent pledge<br /> Discussion around whether or not there is value in LA participating in the OIN. Further discussion to be had and a decision made on this in the next meeting.<br /> ACTION: Clinton to forward some LWN links on the OIN to the committee for background reading.<br /> UPDATE: Shane has chased with Kathy for an update<br /> Discussion around whether we need legal advice<br /> ACTION: Clinton to seek legal information from contacts in the community</p> <p> Rails Girls Brisbane event funding from ROBERT FELDMAN<br /> This was supposed to have been on the agenda for 5 November, Kathy missed it. Robert has advised that Bank of Queensland has significantly funded Rails Girls. Kathy has responded.<br /> Clinton advised that he attended and that there is a strong relationship between LA and Rails Girls.<br /> No further action required</p> <p>3. Review of action items from previous meetings</p> <p>(Refer Trello for action items and please update current status before meeting)</p> <p>ACTION: Josh Hesketh to follow up calls for participation for Webteam<br /> Noted, to come off minutes and recommend next Council follow it up.</p> <p>ACTION: Funds for the Malcolm Treddinick memorial to be arranged<br /> DEFERRED for discussion with Francois.</p> <p>4. Items for discussion</p> <p> LCA2014 update<br /> Going well</p> <p> Regional Delegates’ Programme<br /> 25th November deadline, judging panel has been appointed.</p> <p> LCA2015 bid submission update<br /> Under control</p> <p> LCA2016 bid submission update<br /> Under control</p> <p> Drupal South</p> <p> Drupal Gov<br /> ACTION: Josh Hesketh to contact LEANNE SHORB for post event wrap-up<br /> http://lanyrd.com/2013/drupalgov/schedule/<br /> (Leanne to send update once invoices paid)</p> <p> Joomla Day Sydney<br /> ACTION: Josh Hesketh to follow up to see how they went</p> <p> Open Food Web</p> <p> WordCamp Melbourne - Dee Teal did provide Kathy an update, Kathy missed it and has resent it to Council.</p> <p> Discussion around conference selection and continuation subcommittee (re OSDC exec etc).<br /> Discussion around the best way to handle this</p> <p> Remaining teleconf meetings for the year<br /> Josh Hesketh can’t make next one. 17th and 31st December are next dates. 17th December is sensible, but 31st December will be difficult for people. Thursday 2nd might be good for people.<br /> DEFER until closer to the dates in question</p> <p>5. Items for noting</p> <p>6. Other business</p> <p>Malcolm Treddinick memorial prize</p> <p>https://www.djangoproject.com/weblog/2013/nov/04/announcing-inaugural-winner-malcolm-tredinnick-mem/</p> <p>7. In camera</p> <p>Three matters were discussed in camera.</p> <p>Meeting closed at 2059hrs</p> Meeting Sun, 24 Nov 2013 05:20:40 +0000 KathyReid 3199 at http://linux.org.au Council Meeting 22 October 2013 http://linux.org.au/meeting/2013-10-22 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2013-10-22 <span class="date-display-start">19:50</span><span class="date-display-separator"> - </span><span class="date-display-end">20:50</span></span> </div> </div> </div> <p>Council Minutes Tuesday 22nd October 2013</p> <p>MINUTES Council Meeting</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata<br /> 2. Log any correspondence for discussion or receipt<br /> 3. Review state of action items from previous meetings<br /> 4. Discuss starred items<br /> 5. Note any unstarred items<br /> 6. Other business</p> <p>Meeting opened 19:50hrs</p> <p>Present</p> <p>Ms Kathy Reid, Ms Bianca Gibson, Mr Josh Stewart, Mr Clinton Roy, Mr<br /> Francois Marier</p> <p>Apologies</p> <p>Mr Hugh Blemings, Mr Josh Hesketh</p> <p>Quorum achieved.</p> <p>KATHY disconnected at 20:50 to allow discussion of LCA2015</p> <p>Meeting closed 21:05</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata.</p> <p>MOTION that Minutes of 8th October are complete and correct raised by<br /> Bianca, SECONDED by Clinton. passed unanimously.</p> <p>2. Log of correspondence</p> <p> *</p> <p> In the period since 8 October, 16 additional members have joined<br /> Linux Australia. Membership now stands at 3016 according to MemberDB.</p> <p> *</p> <p> UPDATE received from KATHY REID on the progress of the Linux<br /> Australia Member Survey 2013. Further to this a draft survey was<br /> sent to Council by ADAM ZAMMIT of ACSPRI for review. Kathy has sent<br /> an interim update to linux-aus.<br /> KATHY REID raised the question of whether to proceed with the survey<br /> as currently drafted. Council have agreed to provide feedback on<br /> list by Oct 26th<br /> ACTION: Council to provide feedback on list by October 26th.</p> <p> *</p> <p> UPDATE received from BEN DECHRAI on the progress of StixCampGembrook<br /> and financial arrangements for this event.<br /> For information only no, action required at this time.</p> <p> *</p> <p> FEEDBACK received from the general community regarding the GRANT<br /> application received from CHRIS NEUGEBAUER on behalf of the Pycon-AU<br /> organisation team for LA to become a Sponsor of Pycon-US in order to<br /> fund Australian and NZ Python developers who may not otherwise have<br /> a chance to attend in the amount of $3500 USD.<br /> Council discussed this item and require further clarification.<br /> ACTION: Bianca to seek CLARIFICATION from Chris regarding how the<br /> funds are to be distributed (ie fully funding 1 person or partially<br /> funding multiple people?)<br /> ACTION: FRANCOIS to check available budget for this</p> <p> *</p> <p> FEEDBACK received from the general community regarding pricing of<br /> LCA2014 for Concession Card holders, unemployed, students etc.<br /> Council discussed this and determined that a formal position for<br /> pricing for these cohorts to be developed for LCA2015 onwards.<br /> Council recommends that a clarification comment be added to the<br /> website for LCA2014 requesting people contact the Organising Team if<br /> there are concerns regarding prices.<br /> ACTION: Clinton to contact LCA2014 to make that recommendation</p> <p> *</p> <p> REQUEST from SHANE COUGHLAN from the OPEN INNOVATION NETWORK for<br /> Linux Australia to become a signatory to the non-aggression patent<br /> pledge<br /> Discussion around whether or not there is value in LA participating<br /> in the OIN. Further discussion to be had and a decision made on this<br /> in the next meeting.<br /> ACTION:Clinton to forward some LWN links on the OIN to the committee<br /> for background reading.<br /> Decision DEFERRED until next meeting.</p> <p> *</p> <p> 2014 Regional Delegates Program.<br /> Discussion around the effort versus value of this Program.<br /> Discussion around whether we could find a volunteer to run the<br /> Program, given the capacity of Council is limited. DECISION that we<br /> should defer renaming the Program until we know are going to run it<br /> again.<br /> UPDATE: Bianca to contact the past volunteers to see if anyone is<br /> interested in running it again.<br /> BIANCA has contacted these volunteers and two people have stepped<br /> forward to run with this (Michael Still and Kylie Willison).<br /> ACTION: FRANCOIS to check budget for the amount LA can provide for<br /> this. Previously the amount had been $10k, however given the chosen<br /> 2014 conference (linux.conf.au 2014) is in Perth, it was raised that<br /> continuing with this amount would result in less sponsored delegates.<br /> Decision on sponsorship DEFERRED until budget position is better known.</p> <p>3. Review of action items from previous meetings</p> <p>(Refer Trello for action items and please update current status before<br /> meeting)</p> <p>Enquiry from SASCHA GROß regarding UEFI secure boot<br /> ACTION: Hugh to follow up with John Ferlito and identify next actions<br /> UPDATE: HUGH not in attendance. Followup on council list</p> <p>ACTION: Josh Hesketh to follow up with PAUL SZYNDLER of auDA to identify<br /> current progress and any actions required. LA has not yet paid them the<br /> agreed sponsorship amount of $2000. FRANCOIS confirms this has now been<br /> paid. DONE, can be removed next minutes.</p> <p>ACTION: Josh Hesketh to follow up calls for participation for Webteam</p> <p>No update</p> <p>ACTION: Clinton to send Francois his Westpac customer number<br /> Francois is still waiting for Clinton to do that. This can be removed<br /> from the next minutes.</p> <p>Grant application from ANDREW DONNELAN for CompCon 2013 for travel<br /> expenses for ELENA WILLIAMS.<br /> ACTION: Reimburse Elena for travel. DONE, can be removed next minutes.</p> <p>Correspondence regarding KENNARDS STORAGE</p> <p>ACTION: Bianca to email LEV LAFAYETTE, have tapes sent to STEVE WALSH.</p> <p>Steve has received tapes now.</p> <p>Receipt received from ROB BRITTAIN for reimbursement. DONE by Francois.<br /> Can be removed next minutes</p> <p>ACTION: Kathy to find BSB and account number and finalise reimbursement<br /> Action complete, can be removed next minutes<br /> ACTION: Francois to confirm receipt of refund of approx $400. DONE, can<br /> be removed next minutes.</p> <p>ACTION:Funds for the Malcolm Treddinick memorial to be arranged<br /> DEFERRED for discussion with Francois.</p> <p>ACTION:FRANCOIS to confirm budget amount for this</p> <p>DISCUSSION: Funding for SHAUN NYQUIST funding request. Request was<br /> previously approved.<br /> ACTION: Francois to arrange payment. DONE, can be removed next minutes.</p> <p>INVOICE received from SecurePay for $AUD395 for Verified by Visa services.<br /> ACTION: Francois is across this and will pay invoice. DONE, can be<br /> removed next minutes</p> <p>4. Items for discussion</p> <p> 1.</p> <p> LCA2014 update</p> <p> 1.</p> <p> Registrations at 250</p> <p> 2.</p> <p> Technical Ghosts meeting being planned for November</p> <p> 2.</p> <p> LCA2015 bid submission update<br /> Held IN CAMERA</p> <p> 3.</p> <p> Drupal South</p> <p> 1.</p> <p> Monthly report received</p> <p> 2.</p> <p> Call for sessions has gone out and is open until November 1st</p> <p> 4.</p> <p> Drupal Gov<br /> ACTION: El Pres to contact LEANNE SHORB for post event wrap-up<br /> http://lanyrd.com/2013/drupalgov/schedule/<br /> (Leanne to send update once invoices paid)</p> <p> 1.</p> <p> No updated received. To be followed up.</p> <p> 5.</p> <p> Joomla Day Sydney</p> <p> 1.</p> <p> Day was successfully held with positive feedback</p> <p> 2.</p> <p> Currently arranging survey for feedback</p> <p> 3.</p> <p> Accounts etc to be closed</p> <p> 6.</p> <p> Wordcamp post event wrap up. Need to check again.</p> <p> 7.</p> <p> 2014 council elections. Who will run it,set dates, open etc.<br /> ACTION: CLINTON to end Paul an email to arrange time at LCA for AGM</p> <p>5. Items for noting</p> <p>6. Other business</p> <p> *</p> <p> Raised by KATHY REID in response to the current NSW bushfire crisis,<br /> in which many members may be personally affected. For consideration<br /> of what actions if any it would be suitable for Linux Australia to<br /> undertake in response to the bushfire crisis, such as a donation to<br /> the Salvation Army appeal.</p> <p>Agreement that a donation is not required, however a note to be sent to<br /> the public list offering support to any members affected if needed.<br /> ACTION: Josh Stewart to send note to the public list offering support</p> <p>Awarding of LCA2015 was discussed in camera and will be formally<br /> announced in due course.</p> Fri, 25 Oct 2013 23:55:35 +0000 KathyReid 3169 at http://linux.org.au Council Meeting 08 October 2013 http://linux.org.au/meeting/2013-10-08 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2013-10-08 <span class="date-display-start">19:50</span><span class="date-display-separator"> - </span><span class="date-display-end">20:09</span></span> </div> </div> </div> <p>Council Minutes Tuesday 08 October 2013</p> <p>MINUTES Council Meeting</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata<br /> 2. Log any correspondence for discussion or receipt<br /> 3. Review state of action items from previous meetings<br /> 4. Discuss starred items<br /> 5. Note any unstarred items<br /> 6. Other business</p> <p>Meeting opened 1950hrs</p> <p>Present</p> <p>Mr Josh Hesketh, Ms Kathy Reid, Ms Bianca Gibson, Mr Josh Stewart</p> <p>Apologies</p> <p>Mr Hugh Blemings, Mr Clinton Roy, Mr Francois Marier</p> <p>Quorum was achieved.</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata.</p> <p>MOTION by JOSH HESKETH that the minutes from 24th September are correct. SECONDED by Bianca, passed unanimously.</p> <p>.<br /> 2. Log of correspondence</p> <p> In the period since 24 September, 7 additional members have joined Linux Australia. Membership now stands at 2999 according to MemberDB.</p> <p> MOTION proposed on list by KATHY REID pertaining to a quote received from ADAM ZAMMIT of ACSPRI in regard to the Linux Australia Member Survey:</p> <p> MOTION That the quote received from ACSPRI be accepted and that Kathy work in conjunction with ACSPRI to produce, administer and collate the Linux Australia member survey, total cost approx $6500</p> <p>The motion was SECONDED by HUGH BLEMINGS and passed by a majority of Council on list.<br /> No further action required</p> <p> MOTION proposed on list by KATHY REID pertaining to STIXCAMPGEMBROOK:</p> <p> MOTION by Kathy Reid that LA sponsor BarCampMelbourne for $500, key<br /> contact being BEN DECHRAI</p> <p> The motion was SECONDED by JOSH HESKETH and supported by JOSH STEWART and BIANCA GIBSON.</p> <p> Motion carried by a majority of Council</p> <p> GRANT application received from CHRIS NEUGEBAUER on behalf of the Pycon-AU organisting team. In summary the grant request is for LA to become a Sponsor of Pycon-US in order to fund Australian and NZ Python developers who may not otherwise have a chance to attend, grant requested is $3500.</p> <p> Chris has sent to linux-aus list for feedback.</p> <p> DEFERRED for discussion until after Community has a chance to review/discuss</p> <p> Job posting enquiry from MADELEINE HERBERT<br /> Query has been responded to; no further action required at this time</p> <p> Innovation patent submission from BIANCA GIBSON was discussed at length and worked on collaboratively by several Council members.<br /> Submission was submitted to ACIP by deadline of 4th October.<br /> No further action required at this time.</p> <p> INVOICE received from SecurePay for $AUD395 for Verified by Visa services.<br /> ACTION: Francois is across this and will pay invoice</p> <p> 2014 Regional Delegates Program.<br /> Discussion around the effort versus value of this Program. Discussion around whether we could find a volunteer to run the Program, given the capacity of Council is limited. Decision that we should defer renaming the Program until we know are going to run it again.<br /> ACTION: Bianca to contact the past volunteers to see if anyone is interested in running it again. </p> <p>3. Review of action items from previous meetings</p> <p>(Refer Trello for action items and please update current status before meeting)</p> <p>Enquiry from SASCHA GROß regarding UEFI secure boot<br /> ACTION: Hugh to follow up with John Ferlito and identify next actions</p> <p>ACTION: Josh Hesketh to follow up with PAUL SZYNDLER of auDA to identify current progress and any actions required. LA has not yet paid them the agreed sponsorship amount of $2000.</p> <p>ACTION: Josh Hesketh to follow up calls for participation for Webteam</p> <p>ACTION: Clinton to send Francois his Westpac customer number<br /> Believed to be in progress.</p> <p>Grant application from ANDREW DONNELAN for CompCon 2013 for travel expenses for ELENA WILLIAMS.<br /> ACTION: Reimburse Elena for travel<br /> Believed complete, requires double checking.</p> <p>Correspondence regarding KENNARDS STORAGE</p> <p>ACTION: Bianca to email LEV LAFAYETTE, have tapes sent to STEVE WALSH</p> <p>ACTION: Kathy to find BSB and account number and finalise reimbursement<br /> Action complete, can be removed next minutes<br /> ACTION: Francois to confirm receipt of refund of approx $400</p> <p>ACTION: Funds for the Malcolm Treddinick memorial to be arranged<br /> DEFERRED for discussion with Francois.</p> <p>DISCUSSION: Funding for SHAUN NYQUIST funding request. Request was previously approved.<br /> ACTION: Francois to arrange payment.</p> <p>4. Items for discussion</p> <p> LCA2014 update<br /> Some logistical issues to work through, otherwise progressing well. Speaker confirmations / rejections have been issued. Schedule likely to be released this week.</p> <p> LCA2015 bid submission update<br /> Auckland visit was conducted, Council anticipates making decision at next teleconf<br /> ACTION: Council to decide on 2015 host city<br /> DEFERRED for discussion until 22 October</p> <p> Drupal South<br /> Going well</p> <p> Drupal Gov<br /> ACTION: El Pres to contact LEANNE SHORB for post event wrap-up<br /> http://lanyrd.com/2013/drupalgov/schedule/<br /> (Leanne to send update once invoices paid)</p> <p> Joomla Day Sydney<br /> Progressing well</p> <p> Open Food Web<br /> Progressing well, awaiting on software being available to work on </p> <p>5. Items for noting</p> <p>6. Other business</p> <p>7. In camera</p> <p>One item was discussed in camera</p> <p>Meeting closed 2009hrs</p> Wed, 09 Oct 2013 11:36:07 +0000 KathyReid 3136 at http://linux.org.au Council Meeting 24 September 2013 http://linux.org.au/meeting/2013-09-24 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2013-09-24 <span class="date-display-start">19:47</span><span class="date-display-separator"> - </span><span class="date-display-end">20:17</span></span> </div> </div> </div> <p>Council Minutes Tuesday 24 September 2013</p> <p>MINUTES Council Meeting</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata<br /> 2. Log any correspondence for discussion or receipt<br /> 3. Review state of action items from previous meetings<br /> 4. Discuss starred items<br /> 5. Note any unstarred items<br /> 6. Other business</p> <p>Present:</p> <p>Mr Hugh Blemings, Ms Bianca Gibson, Mr Joshua Hesketh, Ms Kathy Reid, Mr Francois Marier, Mr Josh Stewart</p> <p>Apologies:</p> <p>Mr Clinton Roy</p> <p>Meeting opened: 1947hrs</p> <p>1. Confirm accuracy of previous minutes and note any omissions or errata.</p> <p>MOTION by Joshua Hesketh that the minutes from 10 September are correct, SECONDED by Bianca, passed with 1 abstention (Hugh).</p> <p>2. Log of correspondence</p> <p> In the period since 10 Sepember, 8 additional members have joined Linux Australia. Membership now stands at 2992 according to MemberDB.</p> <p> Grant application from ANDREW DONNELAN for CompCon 2013 for travel expenses for ELENA WILLIAMS.<br /> ACTION: Reimburse Elena for travel</p> <p> Correspondence regarding KENNARDS STORAGE<br /> For discussion around next actions, if any that are required</p> <p>ACTION: Bianca to email LEV LAFAYETTE, have tapes sent to STEVE WALSH</p> <p>ACTION: Kathy to find BSB and account number and finalise reimbursement</p> <p> * Progress on Member Survey<br /> Awaiting quotes, no further action at this time</p> <p> * Joomla Day Sydney Finances raised by TIM PLUMMER<br /> Discussion around how to solve the problem<br /> ACTION: Francois to email MICHARLA to identify way forward</p> <p> * Malcolm Tredinnick Memorial Prize, raised by CLINTON ROY<br /> Discussion held around appropriate actions. All in agreement that Linux Australia should make a donation to this prize, given Mr Tredinnick’s valuable contribution to the community. Discussion held around appropriate amount to donate. Discussion held around whether it would be an ongoing financial commitment.</p> <p>MOTION by Joshua Hesketh that Linux Australia support the Malcolm Tredinnick Memorial Prize to the value of $AUD1500 on the understanding that funding for future years for the Prize would be assessed on a case by case basis. SECONDED by Kathy Reid. Passed unanimously.</p> <p> * Australia Day Honours updated from DANIEL BLACK<br /> Council noted Daniel’s update with thanks, no further action required at this time.</p> <p> LA mail list server for LUV from RUSSELL COKER<br /> No further action required at this time</p> <p> Open food web grant from KIRSTEN LARSEN<br /> For noting, no further action required at this time</p> <p> Potential Growstuff grant request from ALEX “SKUD” BAYLEY</p> <p>For noting, wait for formal approach. Bianca to answer any queries.</p> <p>3. Review of action items from previous meetings</p> <p>(Refer Trello for action items and please update current status before meeting)</p> <p>Enquiry from SASCHA GROß regarding UEFI secure boot<br /> ACTION: Hugh to follow up with John Ferlito and identify next actions</p> <p>ACTION: Josh Hesketh to follow up with PAUL SZYNDLER of auDA to identify current progress and any actions required. LA has not yet paid them the agreed sponsorship amount of $2000.</p> <p>ACTION: Bianca to email linux-aus list seeking one-off articles for newsletter<br /> Action complete, one response received to date from Linux Users’ Victoria.</p> <p>ACTION: All council to encourage submissions.</p> <p>ACTION: Josh Hesketh to follow up calls for participation for Webteam</p> <p>ACTION: Clinton to send Francois his Westpac customer number</p> <p>4. Items for discussion</p> <p> LCA2014 update<br /> In progress, registrations are going well and Speakers are mainly registered, Sponsorship progressing well.</p> <p> LCA2015 bid submission update<br /> Auckland visit was conducted, Council anticipates making decision at next teleconf</p> <p> Drupal South<br /> Going well</p> <p> Drupal Gov<br /> ACTION: El Pres to contact LEANNE SHORB for post event wrap-up<br /> http://lanyrd.com/2013/drupalgov/schedule/<br /> (Leanne to send update once invoices paid)</p> <p> Joomla Day Sydney<br /> Progressing well</p> <p> Open Food Web<br /> Progressing well</p> <p>5. Items for noting</p> <p>6. Other business</p> <p>7. In camera<br /> Two matters were discussed in camera</p> <p>Meeting closed 2017hrs</p> Sun, 29 Sep 2013 01:26:06 +0000 KathyReid 3113 at http://linux.org.au