http://linux.org.au/meeting/rss.xml en Council Minutes Wednesday 15 July 2015 http://linux.org.au/meeting/2015-07-15 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2015-07-15 <span class="date-display-start">19:47</span><span class="date-display-separator"> - </span><span class="date-display-end">20:29</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Josh Hesketh, Josh Stewart, Craige McWhirter, Sae Ra Germaine</p> <p>Apologies:<br /> James Iseppi, Chris Neugebauer, Tony Breeds</p> <p>Meeting opened by Josh H at 1947hrs and quorum was achieved</p> <p>MOTION that the previous minutes of 1 July are correct<br /> Moved: Josh H<br /> Seconded: Sae Ra<br /> Passed with 2 abstentions. </p> <p>2. Log of correspondence</p> <p>Motions moved on list<br /> Nil</p> <p>General correspondence</p> <p>GovHack 2015 as a subcommittee<br /> MOTION by Josh H We accept govhack as an LA Sub-committee with the task of running GovHack at a national level with:<br /> - Geoff Mason - lead<br /> - Alysha Thomas<br /> - Pia Waugh - as the liaison to LA<br /> - Sharen Scott<br /> - Diana Ferry<br /> - Alex Sadleir<br /> - Richard Tubb<br /> - Jan Bryson<br /> - Keith Moss<br /> Under the Sub-committee policy v1 to allow the committee to run with autonomy and to use an external entity for administration.<br /> Seconded Chris<br /> Passed Unanimously<br /> The old Subcommittee policy will need to come into effect<br /> UPDATE: Bill from GovHack for Tony to process.<br /> Need to discuss the Linux Australia Prize. Who will be judging the prize. The prize value is at $2000 “Best use or contribution to Open Source”.<br /> For future GovHack events an option to offer tickets to a LA run conference.<br /> A few tickets could be given<br /> MOTION: Josh H Moves LA sponsors GovHack for the prize of “Best use of or contribution to Open Source” for the value of $2000.<br /> Seconded by Sae Ra<br /> Passed unanimously.<br /> MOTION: Josh H Moves LA to reach out to the Geelong GovHack team and Geelong LCA team to discuss local sponsorship of LCA tickets<br /> Seconded Chris<br /> Passed unanimously.<br /> Josh H to take this action<br /> UPDATE: Josh H to find out if we need to do anything to Judge the OpenSource Bounty. </p> <p>Invoice from LESLIE POOLE - Reminder notice from Donna and Leslie have arrived.<br /> Supporting the Drupal Accelerate fund<br /> UPDATE: In Progress. Tony to process in Xero<br /> UPDATE: Drupal to send through an updated invoice. - In Progress<br /> UPDATE: Paid and processed, to be removed from the next agenda</p> <p>Admin Team draft budget from STEVEN WALSH<br /> UPDATE: Awaiting for a more firm budget<br /> UPDATE: Still awaiting</p> <p>Insurance claim for GovHack<br /> The TV has been damaged.<br /> MOTION by Josh Hesketh: Approve Spacecubed to purchase a replacement up to $600<br /> Seconded: Josh Stewart<br /> Passed unanimously<br /> ACTION: Josh H to action this. </p> <p>JoomlaDay Brisbane Subcommittee:<br /> Proposed members:<br /> - Jeff Wilson: Site Chair<br /> - Carly Willats: Treasurer<br /> - Julian Murray<br /> - Tim Plummer: Community Member<br /> - Shane Thorpe: Community Member<br /> MOTION: Josh H approve the formation of Joomla Day brisbane, with the members mentioned above. With Tim and Shane as Community members<br /> Seconded: Sae Ra Germaine<br /> Passed Unanimously</p> <p>DrupalSouth 2016 Subcommittee:<br /> Proposed Subcommittee members:<br /> - Vladimir Roudakov: Site Chair, Community Brisbane<br /> - Simon Hobbs: Treasurer,<br /> - Josh Waihi*: Observer, Community NZ<br /> - Brian Gilbert*: Observer<br /> - Josh Li*: Observer, Community Canberra<br /> - Tony Aslett*: Community Brisbane<br /> - Sean Cleary*: Community Brisbane<br /> - Murray Woodman: Community Sydney<br /> - Josh Martin: Community Melb<br /> - Jamie Jones: Community Gold Coast<br /> - Owen Lansbury*: Observer<br /> MOTION: Josh H approve the formation of DrupalSouth 2016 subcommittee with the members mentioned above.<br /> Seconded: Sae Ra Germaine<br /> Passed Unanimously</p> <p>3. Review of action items from previous meetings</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> Discussion held about means of finding people willing to assist with both the maintenance of the website platform as well as the content available on this.<br /> JOSH H to speak to Donna regarding this<br /> UPDATE: Ongoing<br /> UPDATE: to be moved to a general action item. To do a call for help to work on the website. Could this be treated as a project.<br /> We need to at least get the website to D8 and automate the updating process.<br /> ACTION: Josh to get a backup of the site to Craig<br /> ACTION: Craige to stage the website to see how easy it is to update.<br /> UPDATE: Craige to log in to the website to elevate permissions.<br /> UPDATE: Still in progress<br /> ACTION: Josh H to tarball the site.</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: In progress<br /> Update: To be done on friday.<br /> Update: Still in progress</p> <p>ACTION WordCamp Brisbane - JOSH H to contact Brisbane members who may possibly be able to attend conference closing<br /> ACTION: Sae Ra to send through notes on what to say to James.<br /> UPDATE: James delivered a thank you message to WordCamp.<br /> WordCamp was a successful event. Thank you to the organisers.<br /> ACTION: Josh H to get a wrap up/closing report<br /> UPDATE: Still in progress</p> <p>ACTION: Josh H to follow-up on Invoices from WordCamp Sydney<br /> UPDATE: Would be interested in changing the subcommittee structure for ongoing conferences. Conference committees to draft a policy.<br /> UPDATE: Still in progress</p> <p>4. Items for discussion</p> <p>- LCA2016 update<br /> Going along very well.</p> <p>- LCA2017 update<br /> Going along well</p> <p>- LCA2018 update<br /> There have been no expressions of interest.</p> <p>- PyCon AU update<br /> In a few weeks<br /> Sales are going well.</p> <p>- Drupal South<br /> Correspondence: Quotes from Venue<br /> UPDATE: require some final details to finalise the sub-committee. DrupalSouth to submit a budget.<br /> Covered in the points above</p> <p>- WordCamp Brisbane<br /> Wrap up report required</p> <p>- OSDConf<br /> ACTION: Josh H to follow-up on budget status<br /> ACTION: Josh to ping OSDConf<br /> Payment for venue has been processed, banking and finances have been sorted.</p> <p>- GovHack<br /> Logos have been updated<br /> Insurance claim<br /> Judging needs to be sorted.</p> <p>- JoomlaDay<br /> Covered in previous notes.</p> <p>5. Items for noting<br /> Second F2F<br /> Dates have been set for 14-15-16th F2F<br /> ACTION: Josh H to book the Hotel and conference room. </p> <p>6. Other business</p> <p>Membership of auDA<br /> Relationship already exists.<br /> LA has the potential to influence the decisions that are made.<br /> ACTION: Council to investigate and look into this further. To be discussed at next fortnight.<br /> UPDATE: Carried to next meeting<br /> MOTION: Josh H moves that LA becomes a Demand Class member of auDA<br /> Seconded: Tony B<br /> Passed unanimously.<br /> ACTION: Josh H to sign up with LA CC<br /> UPDATE: In progress</p> <p>zookeepr<br /> David would like to keep working on ZooKeepr.<br /> We will need to find a solution that does not block volunteers from helping work on ZooKeepr.<br /> ACTION: James to look at ZooKeepr<br /> UPDATE: In Progress.<br /> ACTION: Josh S to catch up with David Bell regarding the documentation.<br /> UPDATE: In progress.<br /> ACTION: Josh H to catch up with James at PyconAU</p> <p>Grant Request from Kathy Reid for Renai LeMay’s Frustrated State<br /> MOTION by Josh H given the timing the council has missed the opportunity to be involved in the Kickstarter campaign. The council believes this project is still of interest to its members and will reach out to Renai on what might be helpful in an in kind, financial or other way. Therefore the grant request is no longer current and to be closed.<br /> Seconded Sae Ra Germaine<br /> Passed unanimously<br /> ACTION: Josh Stewart to contact Renai<br /> UPDATE: Contact has been made.</p> <p>Mailing list request from RUSSELL COKER regarding Science Cafe<br /> To be discussed next Council Meeting.<br /> MOTION by Josh Hesketh Linux Australia approves Russell Coker’s Science Cafe Mailing List<br /> Seconded: Sae Ra Germaine<br /> Passed unanimously</p> <p>7. In camera</p> <p>2 Items were discussed in camera</p> <p>2029PM close.</p> Linux Australia Mon, 10 Aug 2015 10:04:58 +0000 sgermaine 3486 at http://linux.org.au Minutes of Council Meeting 1 July 2015 http://linux.org.au/meeting/2015-07-01-0 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2015-07-01 <span class="date-display-start">19:50</span><span class="date-display-separator"> - </span><span class="date-display-end">20:39</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present:<br /> Chris Neugebauer, Tony Breeds, Sae Ra Germaine, James Iseppi, Josh Hesketh</p> <p>Apologies:<br /> Josh Stewart, Craige McWhirter</p> <p>Meeting opened by Josh H at 1950hrs and quorum was achieved</p> <p>MOTION that the previous minutes of 17 June are correct<br /> Moved: Josh H<br /> Seconded: Chris<br /> Passed with 2 abstentions</p> <p>2. Log of correspondence<br /> Motions moved on list<br /> Nil</p> <p>General correspondence</p> <p>GovHack 2015 as a subcommittee<br /> MOTION by Josh H We accept govhack as an LA Sub-committee with the task of running GovHack at a national level with:<br /> - Geoff Mason - lead<br /> - Alysha Thomas<br /> - Pia Waugh - as the liaison to LA<br /> - Sharen Scott<br /> - Diana Ferry<br /> - Alex Sadleir<br /> - Richard Tubb<br /> - Jan Bryson<br /> - Keith Moss</p> <p>Under the Sub-committee policy v1 to allow the committee to run with autonomy and to use an external entity for administration.<br /> Seconded Chris<br /> Passed Unanimously</p> <p>The old Subcommittee policy will need to come into effect<br /> UPDATE: Bill from GovHack for Tony to process.<br /> Need to discuss the Linux Australia Prize. Who will be judging the prize. The prize value is at $2000 “Best use or contribution to Open Source”.<br /> For future GovHack events an option to offer tickets to a LA run conference.<br /> A few tickets could be given<br /> MOTION: Josh H Moves LA sponsors GovHack for the prize of “Best use of or contribution to Open Source” for the value of $2000.<br /> Seconded by Sae Ra<br /> Passed unanimously.<br /> MOTION: Josh H Moves LA to reach out to the Geelong GovHAck team and Geelong LCA team to discuss local sponsorship of LCA tickets<br /> Seconded Chris<br /> Passed unanimously.<br /> Josh H to take this action</p> <p>Invoice from LESLIE POOLE - Reminder notice from Donna and Leslie have arrived.<br /> Supporting the Drupal Accelerate fund<br /> UPDATE: In Progress. Tony to process in Xero<br /> UPDATE: Drupal to send through an updated invoice. - In Progress</p> <p>Admin Team draft budget from STEVEN WALSH<br /> UPDATE: Awaiting for a more firm budget<br /> UPDATE: Still awaiting</p> <p>3. Review of action items from previous meetings</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> Discussion held about means of finding people willing to assist with both the maintenance of the website platform as well as the content available on this.<br /> JOSH H to speak to Donna regarding this<br /> UPDATE: Ongoing<br /> UPDATE: to be moved to a general action item. To do a call for help to work on the website. Could this be treated as a project.<br /> We need to at least get the website to D8 and automate the updating process.<br /> ACTION: Josh to get a backup of the site to Craig<br /> ACTION: Craige to stage the website to see how easy it is to update.<br /> UPDATE: Craige to log in to the website to elevate permissions.<br /> UPDATE: Still in progress</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: In progress<br /> Update: To be done on friday.<br /> Update: Still in progress</p> <p>ACTION WordCamp Brisbane - JOSH H to contact Brisbane members who may possibly be able to attend conference closing<br /> ACTION: Sae Ra to send through notes on what to say to James.<br /> UPDATE: James delivered a thank you message to WordCamp.<br /> WordCamp was a successful event. Thank you to the organisers.<br /> ACTION: Josh H to get a wrap up/closing report</p> <p>Potential sponsorship of GovHack.<br /> More information is required on the types of sponsorship that LA can look at.<br /> Clarify with GovHack. LA may not be able to sponsor a prize as you would also need to<br /> UPDATE: Criteria would need to be developed. LA would be able to provide their own judge. Josh S to come with some wording and criteria motion to be held on list.<br /> Value of the prize also to be discussed after budget has been analysed by Josh H and Tony B.<br /> To be removed from further agendas</p> <p>ACTION: Josh H to follow-up on Invoices from WordCamp Sydney<br /> UPDATE: Would be interested in changing the subcommittee structure for ongoing conferences. Conference committees to draft a policy.</p> <p>4. Items for discussion</p> <p>- LCA2016 update<br /> All going well. CFP closes on Monday</p> <p>- LCA2017 update<br /> Progressing.</p> <p>- LCA2018 update<br /> Formal call for bids to go out<br /> UPDATE: Tony to send out a formal call.</p> <p>- PyCon AU update<br /> Sponsorship is going well. Registrations are tracking well.</p> <p>- Drupal South<br /> ACTION: Follow-up on DrupalSouth 2016 enquiry. will need to setup a sub-committee<br /> UPDATE: To work out the sub-committee details with organisers.<br /> Correspondence: Quotes from Venue<br /> UPDATE: require some final details to finalise the sub-committee. DrupalSouth to submit a budget.</p> <p>- WordCamp Brisbane<br /> In Progress</p> <p>- OSDConf<br /> ACTION: Josh H to follow-up on budget status<br /> ACTION: Josh to ping OSDConf<br /> Payment for venue needs to be processed.</p> <p>- GovHack<br /> Report from Pia<br /> Do we need to get a Logo to them for the website?<br /> Also one for the LA website?<br /> ACTION: Sae Ra to update LA Website with GovHack logo.</p> <p>5. Items for noting<br /> Nil items for noting</p> <p>6. Other business</p> <p>Backlog of minutes<br /> MOTION by Josh H Minutes to be published to planet.linux.org.au<br /> Seconded: Craige<br /> Passed unanimously</p> <p>Bank account balances need rebalancing<br /> ACTION: Tony to organise transfers to occur including NZ account.<br /> Appropriate treasurers to be notified.<br /> UPDATE: to be discussed on friday<br /> To be removed from further agendas</p> <p>Membership of auDA<br /> Relationship already exists.<br /> LA has the potential to influence the decisions that are made.<br /> ACTION: Council to investigate and look into this further. To be discussed at next fortnight.<br /> UPDATE: Carried to next meeting<br /> MOTION: Josh H moves that LA becomes a Demand Class member of auDA<br /> Seconded: Tony B<br /> Passed unanimously.<br /> ACTION: Josh H to sign up with LA CC</p> <p>zookeepr<br /> David would like to keep working on ZooKeepr.<br /> We will need to find a solution that does not block volunteers from helping work on ZooKeepr.<br /> ACTION: James to look at ZooKeepr<br /> UPDATE: In Progress.<br /> ACTION: Josh S to catch up with David Bell regarding the documentation. </p> <p>Grant Request from Kathy Reid for Renai LeMay’s Frustrated State<br /> MOTION by Josh H given the timing the council has missed the opportunity to be involved in the Kickstarter campaign. The council believes this project is still of interest to its members and will reach out to Renai on what might be helpful in an in kind, financial or other way. Therefore the grant request is no longer current and to be closed.<br /> Seconded Sae Ra Germaine<br /> Passed unanimously<br /> ACTION: Josh S to contact Renai<br /> UPDATE: In Progress</p> <p>Mailing list request from RUSSELL COKER regarding Science Cafe<br /> To be discussed next Council Meeting.</p> <p>7. In Camera</p> <p>3 Items were discussed in camera.</p> Linux Australia Mon, 10 Aug 2015 09:59:08 +0000 sgermaine 3485 at http://linux.org.au Linux Australia council meeting minutes to be published on the planet http://linux.org.au/meeting/2015-07-01 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2015-07-01 11:33</span> </div> </div> </div> <p>Last fortnight the Linux Australia council resolved to begin publishing their minutes to planet.linux.org.au.</p> <p>While meeting minutes may seem boring, they in fact contain a lot of useful and interesting information about what the organisation and its various subcommittees are up to. As such we felt that this was useful information to publish wider and starting from now we'll be publishing them to the planet.</p> <p>If you are interested in previous meetings and minute notes, you can find them at <a href="http://linux.org.au/news">http://linux.org.au/news</a></p> Linux Australia Wed, 01 Jul 2015 01:36:36 +0000 jhesketh 3475 at http://linux.org.au Minutes of Council Meeting 17 June 2015 http://linux.org.au/meeting/2015-06-17 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2015-06-17 <span class="date-display-start">19:49</span><span class="date-display-separator"> - </span><span class="date-display-end">20:41</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Josh Hesketh, Sae Ra Germaine, Christopher Neugebauer, Craige McWhirter, Josh Stewart, James Iseppi<br /> Apologies:<br /> Tony Breeds</p> <p>Meeting opened by Josh H at 1949hrs and quorum was achieved</p> <p>Key Stats</p> <p>Stats not recorded this fortnight</p> <p>MOTION that the previous minutes of 03 June are correct<br /> Moved: Josh H<br /> Seconded: Chris<br /> Passed Unanimously</p> <p>2. Log of correspondence<br /> Motions moved on list</p> <p>Nil</p> <p>General correspondence</p> <p>GovHack 2015 as a subcommittee<br /> MOTION by Josh H We accept govhack as an LA Sub-committee with the task of running GovHack at a national level with:<br /> Geoff Mason - lead<br /> Alysha Thomas<br /> Pia Waugh - as the liaison to LA<br /> Sharen Scott<br /> Diana Ferry<br /> Alex Sadleir<br /> Richard Tubb<br /> Jan Bryson<br /> Keith Moss<br /> Under the Sub-committee policy v1 to allow the committee to run with autonomy and to use an external entity for administration.<br /> Seconded Chris<br /> Passed Unanimously<br /> The old Subcommittee policy will need to come into effect </p> <p>Invoice from LESLIE POOLE - Reminder notice from Donna and Leslie have arrived.<br /> Supporting the Drupal Accelerate fund<br /> UPDATE: In Progress. Tony to process in Xero</p> <p>Admin Team draft budget from STEVEN WALSH<br /> UPDATE: To be discussed when Tony is available and Council Budget has been revised.<br /> Also includes the requirement of a wildcard cert for *.linux.org.au<br /> MOTION by Josh H accepts the expenditure of $150 per year on a wildcard SSL certificate on linux.org.au<br /> Seconded: James Iseppi<br /> Passed unanimously.<br /> UPDATE: Awaiting for a more firm budget</p> <p>3. Review of action items from previous meetings</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> Discussion held about means of finding people willing to assist with both the maintenance of the website platform as well as the content available on this.<br /> JOSH H to speak to Donna regarding this<br /> UPDATE: Ongoing<br /> UPDATE: to be moved to a general action item. To do a call for help to work on the website. Could this be treated as a project.<br /> We need to at least get the website to D8 and automate the updating process.<br /> ACTION: Josh to get a backup of the site to Craig<br /> ACTION: Craige to stage the website to see how easy it is to update.<br /> UPDATE: Craige to log in to the website to elevate permissions.</p> <p>ACTION with Josh Hesketh to ensure 3 year server support package in progress<br /> Actions are in progress with Admin Team<br /> UPDATE: A budget will be put forward by the admin team. An initial online hackfest has been conducted. Pending item.<br /> UPDATE: Ongoing.<br /> Update: To be removed from the agenda.</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: In progress<br /> Update: To be done on friday.</p> <p>ACTION: Josh H to check with PyconAU to check their budgetary status.<br /> UPDATE: Budget looks fine and trust the treasurer’s accounting abilities.<br /> ACTION: JOSH to seek actuals in budget from PyconAU committee<br /> UPDATE: Completed<br /> Update: to be removed from agenda</p> <p>ACTION WordCamp Brisbane - JOSH H to contact Brisbane members who may possibly be able to attend conference closing<br /> ACTION: Sae Ra to send through notes on what to say to James.<br /> UPDATE: James delivered a thank you message to WordCamp.<br /> WordCamp was a successful event. Thank you to the organisers.<br /> ACTION: Josh H to get a wrap up/closing report</p> <p>Potential sponsorship of GovHack.<br /> More information is required on the types of sponsorship that LA can look at.<br /> Clarify with GovHack. LA may not be able to sponsor a prize as you would also need to<br /> UPDATE: Criteria would need to be developed. LA would be able to provide their own judge. Josh S to come with some wording and criteria motion to be held on list.<br /> Value of the prize also to be discussed after budget has been analysed by Josh H and Tony B.<br /> ACTION: Josh H to follow-up on Invoices from WordCamp Sydney<br /> 4. Items for discussion</p> <p>LCA2016 update<br /> Cfp has opened and going very well.<br /> LCA2017 update<br /> Nothing to report<br /> PyCon AU update<br /> Registrations opened. Early birds are looking to sell out very quickly.<br /> Sponsorship is looking good and<br /> ACTION: Sae Ra to approve payment<br /> Drupal South<br /> ACTION: Follow-up on DrupalSouth 2016 enquiry. will need to setup a sub-committee<br /> UPDATE: To work out the sub-committee details with organisers.<br /> WordCamp Brisbane<br /> Seeking a closure report<br /> OSDConf<br /> ACTION: Josh H to follow-up on budget status<br /> 5. Items for noting</p> <p>6. Other business<br /> Backlog of minutes<br /> ACTION: Josh H to help Sae Ra with updating the website and mailing list.<br /> UPDATE: Ongoing.<br /> UPDATE: Completed.<br /> MOTION by Josh H Minutes to be published to planet.linux.org.au<br /> Seconded: Craige<br /> Passed unanimously<br /> Bank account balances need rebalancing<br /> ACTION: Tony to organise transfers to occur including NZ account.<br /> Appropriate treasurers to be notified.<br /> UPDATE: to be discussed on friday<br /> Membership of auDA<br /> Relationship already exists.<br /> LA has the potential to influence the decisions that are made.<br /> ACTION: Council to investigate and look into this further. To be discussed at next fortnight.<br /> UPDATE:<br /> zookeepr<br /> David would like to keep working on ZooKeepr.<br /> We will need to find a solution that does not block volunteers from helping work on ZooKeepr.<br /> ACTION: James to look at ZooKeepr<br /> ACTION: Josh S to catch up with David Bell regarding the documentation.<br /> Grant Request from Kathy Reid for Renai LeMay’s Frustrated State<br /> MOTION by Josh H given the timing the council has missed the opportunity to be involved in the Kickstarter campaign. The council believes this project is still of interest to its members and will reach out to Renai on what might be helpful in an in kind, financial or other way. Therefore the grant request is no longer current and to be closed.<br /> Seconded Sae Ra Germaine<br /> Passed unanimously<br /> ACTION: Josh S to contact Renai </p> <p>7. In Camera<br /> 2 Items were discussed in camera</p> <p>2041 Close</p> Linux Australia Tue, 14 Jul 2015 11:55:06 +0000 sgermaine 3480 at http://linux.org.au Minutes of Council Meeting 3 June 2015 http://linux.org.au/meeting/2015-06-03 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2015-06-03 <span class="date-display-start">19:47</span><span class="date-display-separator"> - </span><span class="date-display-end">20:32</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Josh H, Chris, James, Sae Ra, Josh S, Craig<br /> Apologies:<br /> Tony</p> <p>Meeting opened by Josh H at 19:47hrs and quorum was achieved</p> <p>Key Stats</p> <p>Stats not recorded this fortnight</p> <p>MOTION that the previous minutes of 22 May are correct<br /> Moved: Chris<br /> Seconded: Josh S<br /> Passed with 1 abstention</p> <p>2. Log of correspondence<br /> Motions moved on list</p> <p>Nil</p> <p>General correspondence</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> Discussion held about means of finding people willing to assist with both the maintenance of the website platform as well as the content available on this.<br /> JOSH H to speak to Donna regarding this<br /> UPDATE: Ongoing<br /> UPDATE: to be moved to a general action item. To do a call for help to work on the website. Could this be treated as a project.<br /> We need to at least get the website to D8 and automate the updating process.<br /> ACTION: Josh to get a backup of the site to Craig<br /> ACTION: Craig to stage the website to see how easy it is to update. </p> <p>Invoice from LESLIE POOLE<br /> Supporting the Drupal Accelerate fund<br /> UPDATE: In Progress. Tony to process in Xero</p> <p>DrupalGov enquiry<br /> Have touched base with us to start the process of becoming a subcommittee. Proposal is coming.<br /> Update: Pending<br /> ACTION: Sae Ra to remove from Agendas</p> <p>Admin Team draft budget from STEVEN WALSH<br /> UPDATE: To be discussed when Tony is available and Council Budget has been revised.<br /> Also includes the requirement of a wildcard cert for *.linux.org.au<br /> MOTION by Josh H accepts the expenditure of $150 per year on a wildcard SSL certificate on linux.org.au<br /> Seconded: James Iseppi<br /> Passed unanimously.</p> <p>3. Review of action items from previous meetings</p> <p>ACTION with Josh Hesketh to ensure 3 year server support package in progress<br /> Actions are in progress with Admin Team<br /> UPDATE: A budget will be put forward by the admin team. An initial online hackfest has been conducted. Pending item.<br /> UPDATE: Ongoing.</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: In progress</p> <p>ACTION: Josh H to check with PyconAU to check their budgetary status.<br /> UPDATE: Budget looks fine and trust the treasurer’s accounting abilities.<br /> ACTION: JOSH to seek actuals in budget from PyconAU committee<br /> UPDATE: Completed</p> <p>ACTION WordCamp Brisbane - JOSH H to contact Brisbane members who may possibly be able to attend conference closing<br /> ACTION: Sae Ra to send through notes on what to say to James.<br /> UPDATE: James delivered a thank you message to WordCamp.<br /> WordCamp was a successful event. Thank you to the organisers. </p> <p>Potential sponsorship of GovHack.<br /> More information is required on the types of sponsorship that LA can look at.<br /> Clarify with GovHack. LA may not be able to sponsor a prize as you would also need to<br /> 4. Items for discussion</p> <p>LCA2016 update<br /> Have opened Call for Papers<br /> Awesome job on Zookeepr thank you to the team<br /> Budget is beginning to firm up. Will need to be brought forward for approval by the sub and Council<br /> LCA2017 update<br /> Nothing to report<br /> PyCon AU update<br /> Programme acceptances have gone out. Process has gone well.<br /> Registrations to open soon.<br /> Currently working on Zookeepr<br /> Less than 2 months out.<br /> Drupal South<br /> ACTION: Follow-up on DrupalSouth 2016 enquiry. will need to setup a sub-committee<br /> WordCamp Brisbane<br /> Completed<br /> Congratulations on an awesome conference.<br /> OSDConf<br /> Josh H, Met with their team to explain the subcommittee process.<br /> Josh will meet again to talk through budget and bank processes<br /> 5. Items for noting</p> <p>6. Other business<br /> Backlog of minutes<br /> ACTION: Josh H to help Sae Ra with updating the website and mailing list.<br /> UPDATE: Ongoing.<br /> Bank account balances need rebalancing<br /> ACTION: Tony to organise transfers to occur including NZ account.<br /> Appropriate treasurers to be notified.<br /> Membership of auDA<br /> Relationship already exists.<br /> LA has the potential to influence the decisions that are made.<br /> ACTION: Council to investigate and look into this further. To be discussed at next fortnight.<br /> 7. In camera</p> <p>2 items were discussed in camera.</p> <p>2032PM close.</p> Sat, 13 Jun 2015 06:44:44 +0000 jhesketh 3473 at http://linux.org.au Minutes of Council Meeting 20 May 2015 http://linux.org.au/meeting/2015-05-20 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2015-05-20 <span class="date-display-start">19:53</span><span class="date-display-separator"> - </span><span class="date-display-end">20:20</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Josh S, Chris, Sae Ra, James, Craig<br /> Apologies:<br /> Josh Hesketh, Tony Breeds</p> <p>Meeting opened by Josh S at 1953hrs and quorum was achieved</p> <p>Key Stats</p> <p>Stats not recorded this fortnight</p> <p>MOTION that the previous minutes of 06 May are correct<br /> Moved: Chris<br /> Seconded: Josh S<br /> 2 Abstentions</p> <p>2. Log of correspondence<br /> Motions moved on list</p> <p>Nil Items</p> <p>General correspondence</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> Discussion held about means of finding people willing to assist with both the maintenance of the website platform as well as the content available on this.<br /> JOSH H to speak to Donna regarding this<br /> UPDATE: Ongoing<br /> Invoice from LESLIE POOLE<br /> Supporting the Drupal Accelerate fund<br /> UPDATE: In Progress.</p> <p>DrupalGov enquiry<br /> Have touched base with us to start the process of becoming a subcommittee. Proposal is coming.<br /> Update: Pending</p> <p>3. Review of action items from previous meetings</p> <p>ACTION with Josh Hesketh to ensure 3 year server support package in progress<br /> Actions are in progress with Admin Team<br /> UPDATE: A budget will be put forward by the admin team. An initial online hackfest has been conducted. Pending item.<br /> UPDATE: Ongoing.</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: In progress</p> <p>ACTION: Josh H to check with PyconAU to check their budgetary status.<br /> UPDATE: Budget looks fine and trust the treasurer’s accounting abilities.<br /> ACTION: JOSH to seek actuals in budget from PyconAU committee<br /> UPDATE: In Progress.</p> <p>ACTION: WordCamp Brisbane - Josh H to request a budget from the subcommittee for council approval.<br /> UPDATE: JOSH H to follow up.<br /> Update: Budget has been approved - Move from Agenda<br /> ACTION WordCamp Brisbane - JOSH H to contact Brisbane members who may possibly be able to attend conference closing<br /> ACTION: Sae Ra to send through notes on what to say to James.</p> <p>4. Items for discussion</p> <p>LCA2015 update<br /> No Update<br /> LCA2016 update<br /> Dates confirmed now.<br /> Details on some line items regarding the budget.<br /> CfP opening soon.<br /> LCA2017 update<br /> No Update<br /> PyCon AU update<br /> CfP went very well. Review committee is underway.<br /> Drupal South<br /> ACTION: seek a closure report from Drupal South<br /> WordCamp Brisbane<br /> No UPdate<br /> DrupalGov<br /> 5. Items for noting<br /> Potential sponsorship of GovHack.<br /> More information is required on the types of sponsorship that LA can look at.<br /> 6. Other business<br /> Backlog of minutes<br /> ACTION: Josh H to help Sae Ra with updating the website and mailing list.<br /> UPDATE: Ongoing.<br /> Bank account balances need rebalancing<br /> ACTION: Tony to organise transfers to occur including NZ account.<br /> Appropriate treasurers to be notified.<br /> 7. In camera</p> <p>5 items were discussed in camera.</p> <p>2020PM close.</p> Sat, 13 Jun 2015 06:42:55 +0000 jhesketh 3472 at http://linux.org.au Minutes of Council Meeting 6 May 2015 http://linux.org.au/meeting/2015-05-06 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2015-05-06 <span class="date-display-start">19:50</span><span class="date-display-separator"> - </span><span class="date-display-end">20:31</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Craig, Josh H, Josh S, Chris<br /> Apologies:<br /> Sae Ra Germaine, James Iseppi</p> <p>Meeting opened by Josh H at 19:50hrs and quorum was achieved</p> <p>Key Stats</p> <p>Stats not recorded this fortnight</p> <p>MOTION that the previous minutes of 22 April are correct<br /> Moved: Josh Hesketh<br /> Seconded: Chris<br /> Passed unanimously<br /> 2. Log of correspondence<br /> Motions moved on list</p> <p>MOTION by JOSHUA HESKETH to approve the proposed version of WordCamp Brisbane&#039;s budget as 24/04/2015.<br /> SECONDED by SAE RA GERMAINE<br /> Passed unanimously</p> <p>General correspondence</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> Discussion held about means of finding people willing to assist with both the maintenance of the website platform as well as the content available on this.<br /> JOSH H to speak to Donna regarding this</p> <p>Invoice from LESLIE POOLE<br /> Supporting the Drupal Accelerate fund<br /> UPDATE: In Progress. Craig to process in Xero</p> <p>Grant request from DEVYN COLLIER JOHNSON<br /> DCJTech - Creating Jobs and Articles<br /> UPDATE: Grant request is required to be out for 2 weeks, this has been postponed until the next meeting. Any questions that council has to ask in the next fortnight.<br /> CHRIS moves motion to reject this grant request for the reason that this is outside the values of Linux Australia and its membership<br /> Seconded by JOSH S<br /> Passes with 2 abstentions</p> <p>AW Renewal from STEPHEN WALSH<br /> The level of service quoted is 24/7<br /> MOTION moved by JOSH H Move a motion to accept the quote and to spread the payment over 3 years.<br /> Seconded by CHRIS<br /> Passed unanimously.<br /> Update: Awaiting invoice. To be removed from agenda</p> <p>Insurance renewal from Arthur J. Gallagher<br /> MOTION moved by JOSH HESKETH move that Linux Australia if the insurance proposed by Arthur J. Gallagher is adequate we accept the quote.<br /> Seconded Tony Breeds<br /> Carried unanimously<br /> ACTION: JOSH H Double check that the proposed insurance is adequate and then to arrange payment with Tony.<br /> Completed.</p> <p>OSDC Subcommittee request from Tim Serong<br /> To reduce overhead including insurance and costs. This would also allow for an overlap for volunteers with LCA2017 as well.<br /> Council are supportive.<br /> MOTION moved by JOSH HESKETH Linux Australia accept Tim Serong’s proposal for OSDConf 2015 as a Linux Australia Subcommittee.<br /> Seconded by Craige McWhirter<br /> Passed unanimously<br /> Completed</p> <p>DrupalGov enquiry<br /> Have touched base with us to start the process of becoming a subcommittee. Proposal is coming. </p> <p>3. Review of action items from previous meetings</p> <p>ACTION with Josh Hesketh to ensure 3 year server support package in progress<br /> Actions are in progress with Admin Team<br /> UPDATE: A budget will be put forward by the admin team. An initial online hackfest has been conducted. Pending item.<br /> UPDATE: Ongoing</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: In progress</p> <p>ACTION: Josh H to check with PyconAU to check their budgetary status.<br /> UPDATE: Budget looks fine and trust the treasurer’s accounting abilities.<br /> ACTION: JOSH to seek actuals in budget from PyconAU committee</p> <p>ACTION: WordCamp Brisbane - Josh H to add Bronson and Dion to Westpac and Xero<br /> Completed<br /> ACTION: WordCamp Brisbane - Josh H to request a budget from the subcommittee for council approval.<br /> UPDATE: JOSH H to follow up.<br /> ACTION WordCamp Brisbane - JOSH H to contact Brisbane members who may possibly be able to attend conference closing<br /> 4. Items for discussion</p> <p>LCA2015 update<br /> No update<br /> LCA2016 update<br /> Zookeepr hackfest held over weekend of 2nd and 3rd June<br /> Dates now confirmed and announced<br /> LCA2017 update<br /> No update<br /> PyCon AU update<br /> CfP closing in 3 days. Excellent response to date<br /> Drupal South<br /> ACTION: seek a closure report from Drupal South<br /> WordCamp Brisbane<br /> See actions above<br /> 5. Items for noting<br /> Nil<br /> 6. Other business<br /> Zookeepr - Hackfest has been held, attended by James, Francois and both Joshs. Focus was on simplified deployment, security, simplifying features,<br /> Chris to survey PyCon for requirements<br /> Josh, James and Chris to organise a call to talk through LCA2017 and PyConAU’s requirements for Zookeepr<br /> Admin Team<br /> in progress.<br /> Admin team have been doing more research. Formal report to follow.<br /> Backlog of minutes<br /> ACTION: Josh H to help Sae Ra with updating the website and mailing list.<br /> Bank account balances need rebalancing<br /> ACTION: Tony to organise transfers to occur including NZ account.<br /> Appropriate treasurers to be notified.<br /> 7. In camera</p> <p>4 items were discussed in camera.</p> <p>Meeting was closed at 8:31PM.</p> Sat, 13 Jun 2015 06:41:21 +0000 jhesketh 3471 at http://linux.org.au Minutes of Council Meeting 22 April 2015 http://linux.org.au/meeting/2015-04-22 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2015-04-22 <span class="date-display-start">19:49</span><span class="date-display-separator"> - </span><span class="date-display-end">20:50</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Josh Hesketh, Sae Ra Germaine, Tony Breeds, Christopher Neugebauer, Craige McWhirter<br /> Apologies:<br /> Josh Stewart, James Iseppi</p> <p>Meeting opened by Josh Hesketh at 1949hrs and quorum was achieved</p> <p>Key Stats</p> <p>Stats not recorded this fortnight</p> <p>MOTION that the previous minutes of 08 April are correct<br /> Moved: Josh Hesketh<br /> Seconded: Sae Ra Germaine<br /> 2 abstentions<br /> 2. Log of correspondence<br /> Motions moved on list<br /> Nil items were moved on list.<br /> General correspondence</p> <p>Invoice from LESLIE POOLE<br /> Supporting the Drupal Accelerate fund<br /> UPDATE: Needs processing<br /> Grant request from DEVYN COLLIER JOHNSON<br /> DCJTech - Creating Jobs and Articles<br /> UPDATE: Grant request is required to be out for 2 weeks, this has been postponed until the next meeting. Any questions that council has to ask in the next fortnight. </p> <p>AW Renewal from STEPHEN WALSH<br /> The level of service quoted is 24/7<br /> MOTION moved by Josh H Move a motion to accept the quote and to spread the payment over 3 years.<br /> Seconded by Christopher Neugebauer<br /> Passed unanimously. </p> <p>Insurance renewal from Arthur J. Gallagher<br /> MOTION moved by JOSH HESKETH move that Linux Australia if the insurance proposed by Arthur J. Gallagher is adequate we accept the quote.<br /> Seconded Tony Breeds<br /> Carried unanimously<br /> ACTION: JOSH H Double check that the proposed insurance is adequate and then to arrange payment with Tony.</p> <p>OSDC Subcommittee request from Tim Serong<br /> To reduce overhead including insurance and costs. This would also allow for an overlap for volunteers with LCA2017 as well.<br /> Council are supportive.<br /> MOTION moved by JOSH HESKETH Linux Australia accept Tim Serong’s proposal for OSDConf 2015 as a Linux Australia Subcommittee.<br /> Seconded by Craige McWhirter<br /> Passed unanimously</p> <p>DrupalGov enquiry<br /> Have touched base with us to start the process of becoming a subcommittee. Proposal is coming. </p> <p>3. Review of action items from previous meetings</p> <p>ACTION: Joshua Hesketh to seek closure reports on closed events, being DrupalGov, JoomlaDay Sydney, WordCampSydney<br /> UPDATE: WordCampSydney has returned a significant profit, although are still to order Speakers’ Gifts. Council noted the excellent financial outcome of this event.<br /> ACTION in progress with Admin team for 3 year spending plan for hardware replacement<br /> UPDATE: Ongoing<br /> UPDATE: All events are wrapped up. To be removed from further agendas </p> <p>ACTION with Josh Hesketh to ensure 3 year server support package in progress<br /> Actions are in progress with Admin Team<br /> UPDATE: A budget will be put forward by the admin team. An initial online hackfest has been conducted. Pending item.<br /> UPDATE: Ongoing</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: In progress</p> <p>ACTION: Josh H to check with PyconAU to check their budgetary status.<br /> UPDATE: Budget looks fine and trust the treasurer’s accounting abilities.</p> <p>ACTION: WordCamp Brisbane - Josh H to add Bronson and Dion to Westpac and Xero<br /> Completed<br /> ACTION: WordCamp Brisbane - Josh H to request a budget from the subcommittee for council approval.<br /> UPDATE: Josh to follow up.<br /> 4. Items for discussion</p> <p>LCA2015 update<br /> Payment for the accommodation has gone through and books are close to be closed.<br /> LCA2016 update<br /> Dates have been confirmed. Release to be sent out this evening<br /> LCA2017 update<br /> Ongoing<br /> PyCon AU update<br /> CFP have been open for a while now.<br /> Sponsorship is looking good.<br /> Review committee to be meeting soon to get a program together.<br /> Drupal South<br /> Mostly wrapped up<br /> ACTION: seek a closure report from Drupal South<br /> WordCamp Brisbane<br /> Budget requested for approval<br /> 5. Items for noting<br /> MOTION moved by JOSH HESKETH Linux Australia makes a donation to Free to Breathe charity to the value of $512 USD in memory of Christopher Yeoh<br /> Seconded Sae Ra Germaine<br /> Passed Unanimously<br /> 6. Other business<br /> Zookeepr - Hackfest is next weekend. James, Francois and Josh to head to Geelong. this will focus on deployment, features, tidy up of Zookeepr<br /> Chris to survey PyCon for requirements<br /> Josh, James and Chris to organise a call to talk through LCA2017 and PyConAU’s requirements for Zookeepr<br /> Admin Team<br /> in progress.<br /> Admin team have been doing more research. Formal report to follow.<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/9<br /> MOTION moved by Chris would like to accept the pull request and enact the change.<br /> Motion failed.<br /> Pull request to be closed.<br /> Backlog of minutes<br /> ACTION: Josh H to help Sae Ra with updating the website and mailing list.<br /> Bank account balances need rebalancing<br /> ACTION: Tony to organise transfers to occur including NZ account.<br /> Appropriate treasurers to be notified.<br /> 7. In camera</p> <p>2 items were discussed in camera.</p> <p>20:50PM close</p> Sat, 13 Jun 2015 06:38:53 +0000 jhesketh 3470 at http://linux.org.au Minutes of Council Meeting 08 April 2015 http://linux.org.au/meeting/2015-04-08 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2015-04-08 <span class="date-display-start">20:03</span><span class="date-display-separator"> - </span><span class="date-display-end">20:51</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present</p> <p>Josh Hesketh, Sae Ra Germaine, James Iseppi, Josh Stewart.</p> <p>Apologies:</p> <p> Christopher Neugebauer, Tony Breeds, Craige McWhirter</p> <p>Meeting opened by Josh H at 2003hrs and quorum was achieved</p> <p>Key Stats</p> <p>Stats not recorded this fortnight</p> <p>MOTION that the previous minutes of 23 March are correct<br /> Moved: Josh H<br /> Seconded: Josh S<br /> Unanimous</p> <p>2. Log of correspondence<br /> Motions moved on list</p> <p>MOTION by Joshua Hesketh that Linux Australia reform the WordCamp subcommittee to be WordCamp Brisbane 2015 with the following initial members:<br /> Chair: Dion Hulse<br /> Treasurer: Bronson Quick<br /> Community Rep: Dee Teal<br /> Seconded: Sae Ra Germaine<br /> Passed Unanimously</p> <p>General correspondence</p> <p>Shipment from Auckland - Communication from David Bell regarding shipment of linux.conf.au items from Auckland to Geelong.<br /> ACTION: James have received the email<br /> Most of the stuff on the 1st pallet and some of the stuff on the 2nd. James to send a consolidated list back.<br /> May be easier to send everything. James to send the list to Sae Ra. Sae Ra to ping </p> <p>Grant request from DONNA BENJAMIN<br /> Supporting the Drupal Accelerate fund<br /> ACTION: Sae Ra to respond to Donna<br /> NO further action at this time. </p> <p>Request for comment from Russell Brown<br /> Regarding Zookeepr Breach<br /> NO further action at this time. </p> <p>Offer of help from Yinette Hodge<br /> Regarding Zookeepr Breach<br /> Offer of help from Symantec - Ricky Biase-McInally</p> <p>3. Review of action items from previous meetings</p> <p>ACTION: Joshua Hesketh to seek closure reports on closed events, being DrupalGov, JoomlaDay Sydney, WordCampSydney<br /> UPDATE: WordCampSydney has returned a significant profit, although are still to order Speakers’ Gifts. Council noted the excellent financial outcome of this event.<br /> ACTION in progress with Admin team for 3 year spending plan for hardware replacement<br /> ACTION: Josh to close off all accounts.<br /> UPDATE: Josh to talk to WordCampUS regarding collaboration<br /> ACTION with Josh Hesketh to ensure 3 year server support package in progress<br /> Actions are in progress with Admin Team<br /> UPDATE: A budget will be put forward by the admin team. An initial online hackfest has been conducted. Pending item.<br /> UPDATE: ongoing.</p> <p>4. Items for discussion</p> <p>LCA2015 update<br /> Waiting to Close books.<br /> Charity donation:<br /> still waiting on Tony.<br /> Debrief was carried out online.<br /> LCA2015 was a very successful conference.<br /> ACTION: Josh and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> LCA2016 update<br /> Ghosts was held last weekend and went very well. There are a few key risks.<br /> Accommodation<br /> Team members and size a concern.<br /> Generally positive. </p> <p>LCA2017 update<br /> Ongoing</p> <p>PyCon AU update<br /> May need to increase their media.<br /> CFP has opened.<br /> ACTION: Josh to check with PyconAU to check their budgetary status. </p> <p>Drupal South<br /> Concluded but Josh needs to check with donna</p> <p>WordCamp Brisbane<br /> ACTION: Josh to add Bronson and Dion to Westpac and Xero<br /> ACTION: Josh to request a budget from the subcommittee for council approval.<br /> 5. Items for noting</p> <p>6. Other business<br /> Zookeepr<br /> Coverage have been positive. High praise to the admin team and to Sae Ra for putting everything<br /> David and Kathy are organising a Hackfest for the 1st/2nd of May. Try to get 2016 going. We have miss opportunities to get the team going. Handover process. How to use Zookeepr etc.<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/9<br /> Defer to next teleconference.<br /> 7. In camera</p> <p>3 items were discussed in camera.</p> <p>2051hrs close.</p> Sat, 13 Jun 2015 06:37:23 +0000 jhesketh 3469 at http://linux.org.au Minutes of Council Meeting 23 March 2015 http://linux.org.au/meeting/2015-03-23 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Mon, 2015-03-23 <span class="date-display-start">19:48</span><span class="date-display-separator"> - </span><span class="date-display-end">20:36</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present</p> <p>Josh Hesketh, Sae Ra Germaine, Christopher Neugebauer, Craige McWhirter, Tony Breeds, James Iseppi</p> <p>Apologies:</p> <p> Josh Stewart</p> <p>Meeting opened by Josh Hesketh at 1948hrs and quorum was achieved</p> <p>Key Stats</p> <p>Stats not recorded this fortnight</p> <p>MOTION that the previous minutes of 11 March are correct<br /> Moved: Josh<br /> Seconded: Chris</p> <p> Carried Unanimously.</p> <p>2. Log of correspondence<br /> Motions moved on list</p> <p>General correspondence</p> <p>Shipment from Auckland - Communication from David Bell regarding shipment of linux.conf.au items from Auckland to Geelong.<br /> ACTION: Sae Ra to Ping David<br /> Some stuff will need need to be sent to Pycon<br /> ACTION: Sae Ra to send list to James</p> <p>Grant request from DONNA BENJAMIN<br /> Supporting the Drupal8 Accelerate fund<br /> ACTION: Sae Ra to repond to Donna<br /> UPDATE: This is something well within our values, Drupal makes a significant investment. Given the amount of profit that was returned from Drupal South and the contributions Drupal events have made to Linux Australia.<br /> MOTION: Josh Hesketh Linux Australia supports Donna’s grant request to the Drupal Association to the value of AUD$7500 to the Drupal 8 Accelerate Fund.<br /> Seconded: Tony Breeds<br /> Carried Unanimously</p> <p>3. Review of action items from previous meetings</p> <p>ACTION: Joshua Hesketh to seek closure reports on closed events, being DrupalGov, JoomlaDay Sydney, WordCampSydney<br /> UPDATE: WordCampSydney has returned a significant profit, although are still to order Speakers’ Gifts. Council noted the excellent financial outcome of this event.<br /> UPDATE: WordCampSydney: There are 2 outstanding payments. Still waiting to hear back on all 3 reports<br /> ACTION: JOSH H to Ping WordCampSydney regarding outstanding payments and invoices.</p> <p>ACTION in progress with Admin team for 3 year spending plan for hardware replacement<br /> UPDATE: Ongoing and in progress.</p> <p>ACTION with Josh Hesketh to ensure 3 year server support package in progress<br /> Actions are in progress with Admin Team<br /> UPDATE: A budget will be put forward by the admin team. An initial online hackfest has been conducted. Pending item.</p> <p>4. Items for discussion<br /> Face to Face<br /> Debrief<br /> to be removed from the next agenda</p> <p>LCA2015 update<br /> Waiting to Close books.<br /> Charity donation<br /> ACTION: Tony to contact Joel to get payment details<br /> UPDATE: In Progress<br /> A few lessons to be learned to pass on at Ghosts this weekend. 1 or two wrap up items regarding invoices. Feedback from organisers were good and positive.</p> <p>LCA2016 update<br /> ACTION: James to setup ZooKeepr instance for LCA2016 with Josh Hesketh’s help<br /> Ghosts is this weekend. Very organised<br /> LCA2017 update<br /> Bedded down dates for the conference. Bookings have been made. Deposits are not required until Jan 2016. Waiting on contracts.</p> <p>PyCon AU update<br /> Gearing up for Call for Papers. Only holdup is ZooKeepr. Invoiced for sponsorship. Things are on track. </p> <p>Drupal South<br /> Looking to transcribe all the videos including Keynotes. Books are close to being closed. </p> <p>WordCamp Brisbane<br /> Want to run a WordCamp at the end of May.<br /> Documentation has been requested and to organise a time to talk about the subcommittee policy. </p> <p>5. Items for noting<br /> Mail Redirection for 12 months from GPO to Sae Ra’s address purchased on 14th March. Up for renewal on the 27th March 2016.<br /> ACTION: Sae Ra to send through the receipt to Tony for reconciliation.<br /> 6. Other business</p> <p>7. In camera</p> <p>1 Item was discussed in camera</p> <p>2036hrs close.</p> Sat, 13 Jun 2015 06:33:39 +0000 jhesketh 3468 at http://linux.org.au