1. Meeting overview and key information
Joshua Hesketh, Kathy Reid, Sae Ra Germaine, Josh Stewart, Christopher Neugebauer
Hugh Blemings, Francois Marier
Meeting opened by Joshua at 1947 and quorum was achieved
Stats not collected this fortnight
MOTION that the previous minutes of 19 November are correct
MOVED by Sae Ra
SECONDED by Josh
CARRIED with two abstentions
2. Log of correspondence
Motions moved on list
MOTION by JOSHUA HESKETH that a $400 grant be given to Drupal Camp Sydney for a Christmas event, given the recent profit returned by this event, requested by MAGDA KOSTRZEWA
SECONDED by SAE RA GERMAINE
CARRIED by a majority of Council on list
Drupal Developers’ Conference 2015 grant request from GEMMA ROSE DEVANADERA
Council has been discussing this on list and awaits further community feedback.
For discussion at next Council teleconf.
Council elections and nominations update
In progress, some nominations have been made.
ACTION: Joshua to send reminder to list
Annual General Meeting (AGM) update
ACTION: Kathy and Joshua to get on to this as a priority this week
Office bearer reports
ACTION: Office bearers to progress
Request to house LinuxSA hosting on Linux Australia servers from DAVID LLOYD
ACTION: Kathy to make contact with David to acknowledge request
ACTION: Joshua to shoulder tap the admin team and see what’s possible
Request for venue hire to be umbrella’d by Debian meeting from ANDREW RUTHVEN
In progress, will be organised as part of linux.conf.au
No further action required, can be removed from minutes next meeting
3. Review of action items from previous meetings
Discussions with Rusty Wrench team around announcing nominations
ACTION: Need to ensure that Wrench will be in Auckland for awarding
Minutes after 6th May missing from website
UPDATE: Council has been made aware of the missing minutes; they will be published in due course.
ACTION: Joshua Hesketh to seek closure reports on closed events, being DrupalGov, JoomlaDay Sydney, WordCampSydney
ACTION in progress with Admin team for 3 year spending plan for hardware replacement
ACTION with Josh Hesketh to ensure 3 year server support package in progress
Actions are in progress with Admin Team
UPDATE: Admin Team have a hackfest coming up soon and this can be added to the agenda for the Admin Team to discuss. Generally in progress.
Discussion of YouTube assets raised by KATHY REID based on discussions with TIM ANSELL
ACTION: Josh Stewart to work through with Tim Ansell in due course
In progress, Josh has been working with LCA2015 team on this too.
Awaiting access to servers to continue, but generally in progress
UPDATE: Access to YouTube accounts sorted, and metadata for missing 4 LCA years has been found (2010, 2011, 2013, 2009), test uploads have been successful.
Huge thanks are extended to LEON
ACTION: brand/logo policy needs to go on backburner
ACTION: We need to set up a VM to enable continuous delivery for conferences.
ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr
UPDATE: In progress with admin team. LCA2016 are aware.
UPDATE: We want to be smarter about how we do continuous integration with ZooKeepr, there is some discussion and work to be done here between Geelong LCA2016 team, Admin Team and Joshua. Dependent on Geelong deployment timeframes.
ACTION: Kathy to use @linuxaustralia account to retweet @linuxconfau announcements
UPDATE: In progress
4. Items for discussion
Request for hosting received, in progress
Generally progressing well
Site visits in planning, coming up soon
PyCon AU update
RECEIVED wrap up of financials from Russell Stuart with thanks
ACTION: Christopher to catch up with them in due course
Expenses claim submitted by Magda
Some financials to wrap up, Speakers’ Gifts in progress
5. Items for noting
6. Other business
Do we still need a Risk Register? Should we put some focus on it?
ACTION: Kathy to update Risk Register and bring back to Council for review
No update since last meeting
Financial year closed
IN PROGRESS: Francois to work with Auditor to sign off 2013/2014 accounts
TO NOTE: Office Bearers to start thinking about Office Bearer reports for the AGM
7. In camera
ACTION: to discuss 31st meeting and rescheduling on list
Three items were discussed in camera
Meeting closed 2018hrs
NEXT MEETING: 17th December 1945hrs