Council Meeting 29 September 2011

Thu, 2011-09-29 20:04 - 21:01
  • Present: Alice Boxhall, James Polley, John Ferlito, Joshua Hesketh, Michael Carden, Peter Lieverdink
  • Apologies: Kelly Yeoh

John formally welcomes James to the council.

Agenda

  • LCA 2012 update
    Josh Stewart joined the teleconf to provide an LCA2012 update.
    Tantalizing photos. One keynote announced. More sponsors signed up. Remind sponsors that LCA is not a recruitment drive. Call for volunteers will open shortly, after the volunteers policy is finalised.
  • LCA 2013 update
    John and Joshua visited the final bid team last weekend. It was a good visit. 
    The council has made a decision on the 2013 bid. The affected teams will be contacted in the coming week.
  • Budget progress for new financial year (provisionally starting 1 October)
    In progress.
  • Drupal Down Under 2012
    In progress.
  • Progress of policy discussion on linux-aus
    Feedback on the CoC will be collated this weekend, after which we'll work on a second draft.
  • Donations
    In progress.
  • Media team Charter / Advocacy team?
    Start the media/advocacy team on working on the monthly newsletter, with access to the subcommittee reports.
  • Subcommittee Portal
    Joshua has created a system which hassles sub-committees to provide a report, which the sub-comittee can then do via the website.
  • Moving to Mediawiki
    Peter to dig up Sysop credentials and ensure the council has access. Migrate data across from the council and adminteam wiki and trac instances. John will switch the old wiki to read-only.
  • Non-Paypal payment gateways
    John will contact Westpac and SecurePay tomorrow to set up a new merchant account, which can be used to take payments separate from LCA.
  • Quote for new server hardware
    John is waiting for the supplier.
  • Creation of a sub-committee to run a LUG in the Sydney area
    Responsibilities: supporting the Sydney open source community by running monthly meetings, etc. Initial members: Tim Ansell and Neil Davenport.
    • Motion: Form a sub-committee to take over the position that SLUG has, supporting the Sydney open source community by running monthly meetings etc.
      Proposed: John
      Seconded: Michael
      Motion carried with one abstention from James.
    • Motion: Appoint Tim Ansell and Neil Davenport as the SLUG sub-committee.
      Proposed: John
      Seconded: Alice
      Motion carried with one abstention from James.

Amend the LUG sub-committee policy to ensure a yearly election is held, during which the membership[1] can elect[2] new subcommittee members. The council can then appoint these electees to the subcommittee.
[1] Define the membership, is it people who attend meetings? People who post to the list?
[2] Define how such an election would work. It might just be a recommendation.

  • Face to Face
    We have some policies to work on still and have some topics to discuss and decisions to make. Will check council member availability in October.