http://linux.org.au/meeting/rss.xml en Minutes of Council Meeting 03 December 2014 http://linux.org.au/meeting/2014-12-03 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2014-12-03 <span class="date-display-start">19:47</span><span class="date-display-separator"> - </span><span class="date-display-end">20:18</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present</p> <p>Joshua Hesketh, Kathy Reid, Sae Ra Germaine, Josh Stewart, Christopher Neugebauer<br /> Apologies</p> <p>Hugh Blemings, Francois Marier</p> <p>Meeting opened by Joshua at 1947 and quorum was achieved<br /> Key Stats</p> <p>Stats not collected this fortnight</p> <p>MOTION that the previous minutes of 19 November are correct<br /> MOVED by Sae Ra<br /> SECONDED by Josh<br /> CARRIED with two abstentions<br /> 2. Log of correspondence<br /> Motions moved on list</p> <p>MOTION by JOSHUA HESKETH that a $400 grant be given to Drupal Camp Sydney for a Christmas event, given the recent profit returned by this event, requested by MAGDA KOSTRZEWA<br /> SECONDED by SAE RA GERMAINE<br /> CARRIED by a majority of Council on list<br /> General correspondence</p> <p> Drupal Developers’ Conference 2015 grant request from GEMMA ROSE DEVANADERA<br /> Council has been discussing this on list and awaits further community feedback.<br /> For discussion at next Council teleconf.</p> <p> Council elections and nominations update<br /> In progress, some nominations have been made.<br /> ACTION: Joshua to send reminder to list</p> <p> Annual General Meeting (AGM) update<br /> ACTION: Kathy and Joshua to get on to this as a priority this week</p> <p> Office bearer reports<br /> In progress<br /> ACTION: Office bearers to progress</p> <p> Request to house LinuxSA hosting on Linux Australia servers from DAVID LLOYD<br /> ACTION: Kathy to make contact with David to acknowledge request<br /> ACTION: Joshua to shoulder tap the admin team and see what’s possible</p> <p> Request for venue hire to be umbrella’d by Debian meeting from ANDREW RUTHVEN<br /> In progress, will be organised as part of linux.conf.au<br /> No further action required, can be removed from minutes next meeting</p> <p>3. Review of action items from previous meetings</p> <p> Discussions with Rusty Wrench team around announcing nominations<br /> In progress<br /> ACTION: Need to ensure that Wrench will be in Auckland for awarding</p> <p> Minutes after 6th May missing from website<br /> UPDATE: Council has been made aware of the missing minutes; they will be published in due course.</p> <p> ACTION: Joshua Hesketh to seek closure reports on closed events, being DrupalGov, JoomlaDay Sydney, WordCampSydney</p> <p> ACTION in progress with Admin team for 3 year spending plan for hardware replacement</p> <p> ACTION with Josh Hesketh to ensure 3 year server support package in progress<br /> Actions are in progress with Admin Team<br /> UPDATE: Admin Team have a hackfest coming up soon and this can be added to the agenda for the Admin Team to discuss. Generally in progress.</p> <p> Discussion of YouTube assets raised by KATHY REID based on discussions with TIM ANSELL<br /> ACTION: Josh Stewart to work through with Tim Ansell in due course<br /> In progress, Josh has been working with LCA2015 team on this too.<br /> Awaiting access to servers to continue, but generally in progress<br /> UPDATE: Access to YouTube accounts sorted, and metadata for missing 4 LCA years has been found (2010, 2011, 2013, 2009), test uploads have been successful.<br /> Huge thanks are extended to LEON</p> <p> ACTION: brand/logo policy needs to go on backburner</p> <p> ACTION: We need to set up a VM to enable continuous delivery for conferences.<br /> ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr<br /> UPDATE: In progress with admin team. LCA2016 are aware.<br /> UPDATE: We want to be smarter about how we do continuous integration with ZooKeepr, there is some discussion and work to be done here between Geelong LCA2016 team, Admin Team and Joshua. Dependent on Geelong deployment timeframes.</p> <p> ACTION: Kathy to use @linuxaustralia account to retweet @linuxconfau announcements<br /> UPDATE: In progress</p> <p>4. Items for discussion</p> <p> LCA2015 update<br /> In progress</p> <p> LCA2016 update<br /> Request for hosting received, in progress<br /> Generally progressing well</p> <p> LCA2017 update<br /> Site visits in planning, coming up soon</p> <p> PyCon AU update<br /> RECEIVED wrap up of financials from Russell Stuart with thanks<br /> ACTION: Christopher to catch up with them in due course</p> <p> Drupal South<br /> In progress</p> <p> Drupal Gov</p> <p> DrupalCampSydney<br /> Expenses claim submitted by Magda</p> <p> WordCampSydney<br /> Some financials to wrap up, Speakers’ Gifts in progress</p> <p>5. Items for noting<br /> 6. Other business</p> <p> Do we still need a Risk Register? Should we put some focus on it?<br /> ACTION: Kathy to update Risk Register and bring back to Council for review<br /> No update since last meeting</p> <p> Financial year closed</p> <p> IN PROGRESS: Francois to work with Auditor to sign off 2013/2014 accounts</p> <p>TO NOTE: Office Bearers to start thinking about Office Bearer reports for the AGM<br /> 7. In camera</p> <p>ACTION: to discuss 31st meeting and rescheduling on list</p> <p>Three items were discussed in camera</p> <p>Meeting closed 2018hrs</p> <p>NEXT MEETING: 17th December 1945hrs</p> Sun, 07 Dec 2014 09:58:05 +0000 KathyReid 3414 at http://linux.org.au Minutes of Council Meeting 19 November 2014 http://linux.org.au/meeting/2014-11-19 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2014-11-19 <span class="date-display-start">19:46</span><span class="date-display-separator"> - </span><span class="date-display-end">20:06</span></span> </div> </div> </div> <p>1. Meeting overview and key information</p> <p> Present</p> <p>Sae Ra Germaine</p> <p>Christopher Neugebauer (Acting Secretary)</p> <p>Hugh Blemmings (Acting President)</p> <p>Josh Stewart</p> <p>Francois Marier</p> <p> Apologies</p> <p>Kathy Reid</p> <p>Joshua Hesketh</p> <p>Meeting opened by Hugh at 19:46 and quorum was achieved</p> <p> Key Stats</p> <p>Membership stands at: 3197 members (3196 last fortnight)</p> <p>Twitter followers stands at: 888 (878 last fortnight)</p> <p>Announce list at 1677, up from 1647 after processing new members</p> <p>linux-aus list at 599</p> <p> MOTIONby CHRISTOPHER NEUGEBAUER, seconded by HUGH BLEMINGS that<br /> the Minutes of the Council Meeting on 5 November 2014 are accurate.<br /> CARRIED with 4 in favour, 1 abstention.</p> <p> 2. Log of correspondence</p> <p> Motions moved on list</p> <p>Nil motions moved on list this fortnight</p> <p> General correspondence</p> <p> *</p> <p> Request to sponsor Drupal Camp Sydney Christmas activities from<br /> MAGDA KOSTRZEWA<br /> Council are seeking clarification, and will vote on-list before the<br /> next Council meeting.</p> <p> *</p> <p> Request for venue hire to be umbrella’d by Debian meeting from<br /> ANDREW RUTHVEN<br /> In progress</p> <p> *</p> <p> Request for storage space for OSDC videos from STEVE DALTON<br /> COMPLETE, no further action required, can be removed next minutes</p> <p> *</p> <p> Discussions with Rusty Wrench team around announcing nominations<br /> ACTION:HUGH to contact RUSTY RUSSELL to progress this along.</p> <p> *</p> <p> Minutes after 6th May missing from website<br /> UPDATE: Council has been made aware of the missing minutes; they<br /> will be published in due course.</p> <p>3. Review of action items from previous meetings</p> <p> *</p> <p> ACTION: Joshua Hesketh to seek closure reports on closed events,<br /> being DrupalGov, JoomlaDay Sydney, WordCampSydney<br /> DEFERRED until Joshua returns</p> <p> *</p> <p> ACTION in progress with Admin team for 3 year spending plan for<br /> hardware replacement</p> <p> *</p> <p> ACTION with Josh Hesketh to ensure 3 year server support package in<br /> progress<br /> Actions are in progress with Admin Team<br /> UPDATE: Admin Team have a hackfest coming up soon and this can be<br /> added to the agenda for the Admin Team to discuss. Generally in<br /> progress.</p> <p> *</p> <p> Discussion of YouTube assets raised by KATHY REID based on<br /> discussions with TIM ANSELL<br /> ACTION: Josh Stewart to work through with Tim Ansell in due course<br /> In progress, Josh has been working with LCA2015 team on this too.<br /> Awaiting access to servers to continue, but generally in progress<br /> UPDATE: Access to YouTube accounts sorted, and metadata for missing<br /> 4 LCA years has been found (2010, 2011, 2013, 2009), test uploads<br /> have been successful.</p> <p> *</p> <p> ACTION: brand/logo policy needs to go on backburner</p> <p> *</p> <p> ACTION: We need to set up a VM to enable continuous delivery for<br /> conferences.<br /> ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr<br /> UPDATE: In progress with admin team. LCA2016 are aware.</p> <p> *</p> <p> ACTION: Kathy to use @linuxaustralia account to retweet @linuxconfau<br /> announcements<br /> UPDATE: In progress</p> <p> 4. Items for discussion</p> <p> 1.</p> <p> LCA2015 update</p> <p> 2.</p> <p> LCA2016 update<br /> Request for hosting received, in progress<br /> Notes from team meeting received with thanks</p> <p> 3.</p> <p> LCA2017 update<br /> Site visits in planning</p> <p> 4.</p> <p> PyCon AU update<br /> RECEIVED wrap up of financials from Russell Stuart with thanks<br /> ACTION: Christopher to catch up with them in due course</p> <p> 5.</p> <p> Drupal South<br /> In progress</p> <p> 6.</p> <p> Drupal Gov</p> <p> 7.</p> <p> JoomlaDay Sydney<br /> Closed for this year, to be removed from minutes</p> <p> 8.</p> <p> DrupalCampSydney<br /> Expenses claim submitted by Magda</p> <p> 9.</p> <p> WordCampSydney</p> <p> 5. Items for noting</p> <p> *</p> <p> Election discussion<br /> Council discussed the upcoming election and determined that the<br /> process should initiate on Wednesday 19th November, allowing<br /> adequate time for both nominations and voting.</p> <p> ACTION: Kathy to work with Joshua Hesketh to set up election in<br /> MemberDB, ready to activate on Wednesday 19th.</p> <p> 6. Other business</p> <p> *</p> <p> Rusty Wrench award 2015<br /> ACTION: Hugh to reach out to the past recipients to identify what<br /> actions are required.<br /> ACTION COMPLETE</p> <p> *</p> <p> Do we still need a Risk Register? Should we put some focus on it?<br /> ACTION: Kathy to update Risk Register and bring back to Council for<br /> review<br /> No update since last meeting</p> <p> *</p> <p> Noting that elections for the Council 2015 are likely to open in the<br /> next 10 weeks or so, Council were encouraged to give thought to<br /> their intentions for standing for Council next year to ensure a<br /> smooth transition for Council 2015, for discussion at next<br /> fortnight’s teleconference (24 September)</p> <p> ACTION: Timeline for elections to be considered in October. Kathy to<br /> ensure this is placed on agenda in early October for discussion. To<br /> note that Clause (15)(6) of the Linux Australia Constitution states;</p> <p>(6) The ballot for the election of office-bearers and ordinary committee<br /> members of the committee is to be conducted no more than 60 days before<br /> an annual general meeting or at the annual general meeting in such usual<br /> and proper manner as the committee may direct.</p> <p>ACTION: Configuration of election in MemberDB to be undertaken - Joshua<br /> Hesketh</p> <p>ACTION: Kathy to undertake communication of election in line with<br /> constitution</p> <p> *</p> <p> Financial year closed</p> <p> ACTION: Francois to work with Auditor to sign off 2013/2014 accounts</p> <p>TO NOTE: Office Bearers to start thinking about Office Bearer reports<br /> for the AGM</p> <p> 7. In camera</p> <p>Meeting Closed at 20:06</p> <p>Three items were discussed in camera</p> Fri, 28 Nov 2014 21:37:54 +0000 KathyReid 3413 at http://linux.org.au Minutes of Council Meeting 05 November 2014 http://linux.org.au/meeting/2014-11-05 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2014-11-05 <span class="date-display-start">19:48</span><span class="date-display-separator"> - </span><span class="date-display-end">20:25</span></span> </div> </div> </div> <p>1. Meeting overview and key information</p> <p> Present</p> <p>Hugh Blemings, Christopher Neuguebauer, Josh Stewart, Francois Marier,<br /> Kathy Reid (minutes)</p> <p> Apologies</p> <p>Joshua Hesketh, Sae Ra Germaine</p> <p>Meeting opened by Hugh at 1948hrs and quorum was achieved</p> <p> Key Stats</p> <p>Membership stands at: 3197 members (3196 last fortnight)</p> <p>Twitter followers stands at: 888 (878 last fortnight)</p> <p> Review last minutes and move MOTION that they be accepted</p> <p>MOTION by Christopher that last minutes are correct and accepted<br /> SECONDED by Josh<br /> CARRIED unanimously</p> <p> 2. Log of correspondence</p> <p> Motions moved on list</p> <p>MOTION by JOSHUA HESKETH to approve Steve Dalton&#039;s request for storing<br /> OSDC videos on the LA mirror on the proviso that they are licensed CC-BY-SA.<br /> SECONDED Christopher Neugebauer<br /> CARRIED by a majority of Council on list</p> <p> General correspondence</p> <p> *</p> <p> Notice from MR TERRY DAWSON, Public Officer, that Linux Australia<br /> needs to lodge documents from the Office of Fair Trading NSW and are<br /> in receipt of a letter.<br /> ACTION: Kathy to work with Joshua on submitting this paperwork</p> <p> *</p> <p> Grant request from ALEX BAYLEY for Growstuff.org<br /> Funding campaign on Indiegogo is at about $4.5k. Open Food Web are a<br /> backer, whom we have previously funded. Noted that the project is an<br /> open source project on GitHub. The license for the project is<br /> AGPLv3, the data is Creative Commons SA licensed. We want to have a<br /> chat to the Open Food Web representatives to gauge their support for<br /> the project. General discussion around the amount of the grant<br /> request and that our proposed grants budget for 2014-2015 is $5000.<br /> UPDATE: Response received from KIRSTEN LARSEN from Open Food Web<br /> which described the actions taken with the grant awarded to Open<br /> Food Web in 2013. The grant had been used in line with what was<br /> asked for - ie. developer time to develop the website. Open Food Web<br /> are generally in support of this grant.<br /> ACTION: Josh to discuss on linux-aus list<br /> UPDATE: Over $AUD6,700 has been raised on Indiegogo<br /> Council discussed the grant request, and noted our restrained<br /> budget, the positive report from Open Food Web and the Indiegogo<br /> campaign. Noted also was that while this initiative was not directly<br /> in line with Linux Australia’s goals, that there was significant<br /> overlap with open culture.</p> <p>MOTION by KATHY REID that Linux Australia grant $500 to the<br /> Growstuff.org site, being at the Individual Sponsor level, on the<br /> proviso that this is acceptable to Growstuff.org, and that a link to<br /> Linux Australia be present on the site for one year.</p> <p>SECONDED by CHRISTOPHER NEUGEBAUER<br /> CARRIED unanimously</p> <p> 3. Review of action items from previous meetings</p> <p> *</p> <p> ACTION: Francois to email linux-aus mailing list to notify of 2015<br /> budget<br /> UPDATE: In progress</p> <p> *</p> <p> ACTION: Joshua Hesketh to seek closure reports on closed events,<br /> being DrupalGov, JoomlaDay Sydney, WordCampSydney<br /> DEFERRED until Joshua returns</p> <p> *</p> <p> ACTION in progress with Admin team for 3 year spending plan for<br /> hardware replacement</p> <p> *</p> <p> ACTION with Josh Hesketh to ensure 3 year server support package in<br /> progress<br /> Actions are in progress with Admin Team<br /> UPDATE: Admin Team have a hackfest coming up soon and this can be<br /> added to the agenda for the Admin Team to discuss. Generally in<br /> progress.</p> <p> *</p> <p> Discussion of YouTube assets raised by KATHY REID based on<br /> discussions with TIM ANSELL<br /> ACTION: Josh Stewart to work through with Tim Ansell in due course<br /> In progress, Josh has been working with LCA2015 team on this too.<br /> Awaiting access to servers to continue, but generally in progress</p> <p> *</p> <p> ACTION: brand/logo policy needs to go on backburner</p> <p> *</p> <p> ACTION: We need to set up a VM to enable continuous delivery for<br /> conferences.<br /> ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr<br /> UPDATE: In progress with admin team. LCA2016 are aware.</p> <p> *</p> <p> ACTION: Kathy to use @linuxaustralia account to retweet @linuxconfau<br /> announcements<br /> UPDATE: In progress</p> <p> 4. Items for discussion</p> <p> 1.</p> <p> LCA2015 update<br /> Registrations going very well<br /> Treasurer now has access for payment</p> <p> 2.</p> <p> LCA2016 update<br /> Promotional items in progress<br /> Site negotiations in progress</p> <p> 3.</p> <p> LCA2017 update<br /> Site visits in planning</p> <p> 4.</p> <p> PyCon AU update<br /> RECEIVED wrap up of financials from Russell Stuart with thanks<br /> ACTION: Christopher to catch up with them in due course</p> <p> 5.</p> <p> Drupal South<br /> In progress</p> <p> 6.</p> <p> Drupal Gov<br /> Has closed, to wrap up bits and pieces</p> <p> 7.</p> <p> JoomlaDay Sydney<br /> Has closed, to wrap up bits and pieces</p> <p> 8.</p> <p> DrupalCampSydney<br /> Has closed, to wrap up bits and pieces</p> <p> 9.</p> <p> WordCampSydney<br /> Has closed, to wrap up bits and pieces</p> <p> 5. Items for noting</p> <p> *</p> <p> Election discussion<br /> Council discussed the upcoming election and determined that the<br /> process should initiate on Wednesday 19th November, allowing<br /> adequate time for both nominations and voting.</p> <p> ACTION: Kathy to work with Joshua Hesketh to set up election in<br /> MemberDB, ready to activate on Wednesday 19th.</p> <p> 6. Other business</p> <p> *</p> <p> Rusty Wrench award 2015<br /> ACTION: Hugh to reach out to the past recipients to identify what<br /> actions are required.<br /> ACTION COMPLETE</p> <p> *</p> <p> Do we still need a Risk Register? Should we put some focus on it?<br /> ACTION: Kathy to update Risk Register and bring back to Council for<br /> review<br /> No update since last meeting</p> <p> *</p> <p> Noting that elections for the Council 2015 are likely to open in the<br /> next 10 weeks or so, Council were encouraged to give thought to<br /> their intentions for standing for Council next year to ensure a<br /> smooth transition for Council 2015, for discussion at next<br /> fortnight’s teleconference (24 September)</p> <p> ACTION: Timeline for elections to be considered in October. Kathy to<br /> ensure this is placed on agenda in early October for discussion. To<br /> note that Clause (15)(6) of the Linux Australia Constitution states;</p> <p>(6) The ballot for the election of office-bearers and ordinary committee<br /> members of the committee is to be conducted no more than 60 days before<br /> an annual general meeting or at the annual general meeting in such usual<br /> and proper manner as the committee may direct.</p> <p>ACTION: Configuration of election in MemberDB to be undertaken - Joshua<br /> Hesketh</p> <p>ACTION: Kathy to undertake communication of election in line with<br /> constitution</p> <p>ACTION: Christopher to merged the pull request into the DebConf policy<br /> on the GitHub repo<br /> Action complete</p> <p> *</p> <p> Financial year closed</p> <p>ACTION: Francois and Joshua to tidy up accounts, in particular<br /> DrupalSouth Wellington to allow books to be closed.<br /> IN PROGRESS - the accounts are close to being closed off for 2013/2014 year<br /> Action complete</p> <p>ACTION: Francois to note LCA2015 expense note and action as appropriate<br /> IN PROGRESS - finalisation expected this week<br /> Action complete</p> <p>ACTION: Francois to work with Auditor to sign off 2013/2014 accounts</p> <p>TO NOTE: Office Bearers to start thinking about Office Bearer reports<br /> for the AGM</p> <p> 7. In camera</p> <p>Three items were discussed in camera.</p> <p>Meeting closed at 2025hrs</p> Sun, 23 Nov 2014 04:16:51 +0000 KathyReid 3411 at http://linux.org.au Minutes of Council Meeting 22 October 2014 http://linux.org.au/meeting/2014-10-22 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2014-10-22 <span class="date-display-start">19:49</span><span class="date-display-separator"> - </span><span class="date-display-end">20:27</span></span> </div> </div> </div> <p>1. Meeting overview and key information</p> <p> Present</p> <p>Joshua Hesketh, Josh Stewart, Hugh Blemings, Christopher Neugebauer,<br /> Francois Marier, Kathy Reid (Minutes)</p> <p> Apologies</p> <p>Sae Ra Germaine</p> <p>Meeting opened by Joshua at 1949hrs and quorum was achieved</p> <p> Key Stats</p> <p>Membership stands at: 3196 members (3188 last fortnight)</p> <p>Twitter followers stands at: 878 (864 last fortnight)<br /> (list memberships haven&#039;t been updated this fortnight)</p> <p> Review last minutes and move MOTION that they be accepted</p> <p>Moved by Joshua, seconded by Christopher, carried unanimously</p> <p> 2. Log of correspondence</p> <p> Motions moved on list</p> <p>MOTION by KATHY REID</p> <p>that the draft budget as proposed by Mr FRANCOIS MARIER, Treasurer,<br /> which has been subject to review and amendment by Council now be<br /> accepted as Linux Australia&#039;s budget for the financial year 2014-2015.</p> <p>SECONDED by Joshua Hesketh<br /> CARRIED by a majority of Council on list</p> <p>Budget is now in effect.</p> <p>ACTION: Francois to email linux-aus mailing list to notify of new budget</p> <p> General correspondence</p> <p> *</p> <p> Grant request from ALEX BAYLEY for Growstuff.org<br /> Funding campaign on Indiegogo is at about $4.5k. Open Food Web are a<br /> backer, whom we have previously funded. Noted that the project is an<br /> open source project on GitHub. The license for the project is<br /> AGPLv3, the data is Creative Commons SA licensed. We want to have a<br /> chat to the Open Food Web representatives to gauge their support for<br /> the project. General discussion around the amount of the grant<br /> request and that our proposed grants budget for 2014-2015 is $5000.<br /> UPDATE: No update from Open Food Web, no response received as yet<br /> Discussion around the best way forward.<br /> ACTION: Josh to discuss on linux-aus list</p> <p> *</p> <p> Mailing list policy<br /> ACTION: all to read through for further discussion next meeting<br /> ACTION: all agreed to send to Policies mailing list for discussion,<br /> Kathy to action<br /> UPDATE: Has been sent to Policies list, some feedback received.<br /> Suggestions are reasonable and valuable.<br /> ACTION: Kathy to adopt the feedback into the draft policy and issue<br /> pull request to GitHub policy for further review.</p> <p> MOTION by Kathy Reid that the Mailing List policy, as discussed on<br /> GitHub and policy mailing list, now be adopted as a formal and<br /> active policy of Linux Australia<br /> SECONDED by Joshua<br /> CARRIED with one abstention</p> <p> ACTION: Kathy to make announcement to linux-aus list that policy is<br /> in effect.<br /> ACTION: Joshua to merge pull request into LA Github repo.</p> <p> 3. Review of action items from previous meetings</p> <p> *</p> <p> ACTION in progress with Admin team for 3 year spending plan for<br /> hardware replacement</p> <p> *</p> <p> ACTION with Josh Hesketh to ensure 3 year server support package in<br /> progress<br /> Actions are in progress with Admin Team<br /> UPDATE: Admin Team have a hackfest coming up soon and this can be<br /> added to the agenda for the Admin Team to discuss. Generally in<br /> progress.</p> <p> *</p> <p> Discussion of YouTube assets raised by KATHY REID based on<br /> discussions with TIM ANSELL<br /> ACTION: Josh Stewart to work through with Tim Ansell in due course<br /> In progress, Josh has been working with LCA2015 team on this too.<br /> Awaiting access to servers to continue, but generally in progress</p> <p> *</p> <p> ACTION: brand/logo policy needs to go on backburner</p> <p> *</p> <p> ACTION: We need to set up a VM to enable continuous delivery for<br /> conferences.<br /> ACTION: Francois to chat to the LCA2015 team to identify what the<br /> private git repositories are being used for. James Iseppi and Joshua<br /> Hesketh are also key contacts in this space. DONE<br /> ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr<br /> UPDATE: In progress with admin team. LCA2016 are aware.</p> <p> *</p> <p> ACTION: Kathy to use @linuxaustralia account to retweet @linuxconfau<br /> announcements<br /> UPDATE: In progress</p> <p> 4. Items for discussion</p> <p> 1.</p> <p> LCA2015 update<br /> Everything progressing very well<br /> Early bird rego already 50% sold, people will need to get in early!</p> <p> 2.</p> <p> LCA2016 update<br /> Progressing well<br /> ACTION: Kathy to keep Hugh informed of keynote reachout</p> <p> 3.</p> <p> LCA2017 update<br /> Site visits locked in, some logistics still to be organised</p> <p> 4.</p> <p> PyCon AU update<br /> No further updates at this time</p> <p> 5.</p> <p> Drupal South<br /> No further updates at this time</p> <p> 6.</p> <p> Drupal Gov<br /> Has occurred, in wrap up</p> <p> 7.</p> <p> JoomlaDay Sydney<br /> Has occurred, in wrap up</p> <p> 8.</p> <p> DrupalCampSydney<br /> Coming up soon</p> <p> 9.</p> <p> WordCampSydney<br /> Has occurred, in wrap up</p> <p> ACTION: Joshua Hesketh to seek closure reports on closed events,<br /> being DrupalGov, JoomlaDay Sydney, WordCampSydney</p> <p> 5. Items for noting</p> <p> 6. Other business</p> <p> *</p> <p> Rusty Wrench award 2015<br /> ACTION: Hugh to reach out to the past recipients to identify what<br /> actions are required.</p> <p> *</p> <p> Verified by VISA program - is it worth continuing?<br /> DISCUSSION around the value versus cost of this program, and how<br /> much liability and charges this program this reduces.<br /> OUTCOME: Not urgent given that we&#039;ve recently paid for another year<br /> of the program.<br /> ACTION: Francois to include in Treasurer&#039;s Report</p> <p> *</p> <p> Do we still need a Risk Register? Should we put some focus on it?<br /> ACTION: Kathy to update Risk Register and bring back to Council for<br /> review</p> <p> *</p> <p> Noting that elections for the Council 2015 are likely to open in the<br /> next 10 weeks or so, Council were encouraged to give thought to<br /> their intentions for standing for Council next year to ensure a<br /> smooth transition for Council 2015, for discussion at next<br /> fortnight&#039;s teleconference (24 September)</p> <p> ACTION: Timeline for elections to be considered in October. Kathy to<br /> ensure this is placed on agenda in early October for discussion. To<br /> note that Clause (15)(6) of the Linux Australia Constitution states;</p> <p>(6) The ballot for the election of office-bearers and ordinary committee<br /> members of the committee is to be conducted no more than 60 days before<br /> an annual general meeting or at the annual general meeting in such usual<br /> and proper manner as the committee may direct.</p> <p>Therefore, given that the AGM is likely to be around Wednesday 14th<br /> January, we need to hold elections by around mid-November, ie around 7<br /> weeks&#039; away.</p> <p>ACTION: Configuration of election in MemberDB to be undertaken - Joshua<br /> Hesketh</p> <p>ACTION: Kathy to undertake communication of election in line with<br /> constitution</p> <p> *</p> <p> Merging the Debian code of conduct based on LA code of conduct upstream<br /> (pull request to git repo)<br /> DEFERRED until Francois is present as he is closer to the change<br /> ACTION: Council to review proposed changes<br /> General discussion that the proposed change around discouraging the<br /> use of profanity in presentations is sensible, however Council noted<br /> that the issue here is really enforcement - it hasn&#039;t been enforced<br /> previously. Discussion over the word &#039;requires&#039;. Some discussion on<br /> whether there are any classification frameworks that may provide<br /> guidance here.<br /> ACTION: Christopher to consider wording based on Council discussion<br /> and propose amendments<br /> UPDATE has been completed, and pull request has been updated</p> <p>MOTION by Francois that the amendments proposed in the pull request be<br /> merged into the DebConf policy<br /> SECONDED by Christopher Neugebauer<br /> CARRIED unanimously</p> <p>ACTION: Christopher to merged the pull request into the DebConf policy<br /> on the GitHub repo</p> <p> *</p> <p> Financial year closed</p> <p> o</p> <p> Tidy up accounts</p> <p> o</p> <p> Follow up DSW</p> <p> o</p> <p> New budget</p> <p> o</p> <p> LCA2015 expense note (re mikal email)</p> <p>ACTION: Francois and Joshua to tidy up accounts, in particular<br /> DrupalSouth Wellington to allow books to be closed.<br /> IN PROGRESS - the accounts are close to being closed off for 2013/2014 year</p> <p>ACTION: Francois to note LCA2015 expense note and action as appropriate<br /> IN PROGRESS - finalisation expected this week</p> <p> *</p> <p> Admin-team maintenance policy<br /> General discussion that a policy is required which meets needs of<br /> both parties - ie teams using the infrastructure are not inhibited<br /> and the Admin Team is not inhibited from patching, and keeping<br /> infrastructure up to date.<br /> ACTION: Kathy to liaise with Steve Walsh and offer assistance with<br /> policy if desired.<br /> UPDATE: Steve has advised a draft policy is in progress, to be<br /> progressed through Admin Team hack day and then brought back to<br /> Council for ratification.</p> <p> 7. In camera</p> <p>Three items were discussed in camera, including travel and attendance<br /> plans of Council for upcoming meetings - held in camera to protect privacy.</p> <p>Meeting closed at 2027hrs</p> Sun, 23 Nov 2014 04:15:12 +0000 KathyReid 3410 at http://linux.org.au Minutes of Council Meeting 08 October 2014 http://linux.org.au/meeting/2014-10-08 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2014-10-08 <span class="date-display-start">19:47</span><span class="date-display-separator"> - </span><span class="date-display-end">20:46</span></span> </div> </div> </div> <p>1. Meeting overview and key information</p> <p> Present</p> <p>Mr Joshua Hesketh, Mr Christopher Neugebauer, Ms Kathy Reid (minutes),<br /> Mr Francois Marier, Mr Josh Stewart</p> <p> Apologies</p> <p>Mr Hugh Blemings, Ms Sae Ra Germaine</p> <p>Meeting opened by Joshua at 1947hrs and quorum was achieved</p> <p> Key Stats</p> <p>Membership stands at: 3188 members (3182 last fortnight)</p> <p>Twitter followers stands at: 864 (853 last fotnight)</p> <p>Subscribers of linux-aus list stands at: 1650 steady</p> <p>Subscribers of announce list stands at: 598 (594 last fortnight)</p> <p> Review last minutes and move MOTION that they be accepted</p> <p>MOVED by Joshua Hesketh<br /> SECONDED Christopher Neugebauer<br /> CARRIED unanimously with one abstention</p> <p> 2. Log of correspondence</p> <p> Motions moved on list</p> <p>Nil motions moved on list this fortnight</p> <p> General correspondence</p> <p> *</p> <p> Grant request from ALEX BAYLEY for Growstuff.org<br /> For further discussion and decision, two week period for community<br /> feedback has elapsed<br /> Funding campaign on Indiegogo is at about $4.5k. Open Food Web are a<br /> backer, whom we have previously funded. Noted that the project is an<br /> open source project on GitHub. The license for the project is<br /> AGPLv3, the data is Creative Commons SA licensed. We want to have a<br /> chat to the Open Food Web representatives to gauge their support for<br /> the project. General discussion around the amount of the grant<br /> request and that our proposed grants budget for 2014-2015 is $5000.</p> <p> *</p> <p> MOTION by Joshua that Linux Australia reach out to Open Food Web to<br /> gauge their thoughts on the success of the previous grant request<br /> and on this grant request before making a further decision.<br /> SECONDED Josh Stewart<br /> CARRIED unanimously</p> <p> *</p> <p> ACTION: Christopher Neugebauer to make contact with Open Food Web<br /> and report back to Council</p> <p> 3. Review of action items from previous meetings</p> <p> *</p> <p> ACTION: Joshua to respond to STEVEN KIERNAN re: Linux Independent<br /> Software Vendors<br /> UPDATE: In progress</p> <p> *</p> <p> ACTION: Sae Ra to follow up MLUG listing on website<br /> Action complete, can be removed next minutes. Other links to be<br /> updated in due course. Council notes its thanks to Sae Ra for her<br /> efforts in keeping the website up to date.</p> <p> *</p> <p> ACTION in progress with Admin team for 3 year spending plan for<br /> hardware replacement</p> <p> *</p> <p> ACTION with Josh Hesketh to ensure 3 year server support package in<br /> progress<br /> Actions are in progress with Admin Team<br /> UPDATE: Admin Team have a hackfest coming up soon and this can be<br /> added to the agenda for the Admin Team to discuss.</p> <p> *</p> <p> Discussion of YouTube assets raised by KATHY REID based on<br /> discussions with TIM ANSELL<br /> ACTION: Josh Stewart to work through with Tim Ansell in due course<br /> In progress, Josh has been working with LCA2015 team on this too.<br /> Awaiting access to servers to continue, but generally in progress</p> <p> *</p> <p> Mailing list policy<br /> ACTION: all to read through for further discussion next meeting<br /> ACTION: all agreed to send to Policies mailing list for discussion,<br /> Kathy to action<br /> UPDATE: Has been sent to Policies list, some feedback received.<br /> Suggestions are reasonable and valuable.<br /> ACTION: Kathy to adopt the feedback into the draft policy and issue<br /> pull request to GitHub policy for further review.</p> <p> *</p> <p> ACTION: brand/logo policy needs to go on backburner</p> <p> *</p> <p> ACTION: We need to set up a VM to enable continuous delivery for<br /> conferences.<br /> ACTION: Francois to chat to the LCA2015 team to identify what the<br /> private git repositories are being used for. James Iseppi and Joshua<br /> Hesketh are also key contacts in this space. DONE<br /> ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr</p> <p> 4. Items for discussion</p> <p> 1.</p> <p> LCA2015 update<br /> Early bird registration opened today, going well<br /> ACTION: Kathy to use @linuxaustralia account to retweet<br /> @linuxconfau announcements</p> <p> 2.</p> <p> LCA2016 update<br /> Progressing well</p> <p> 3.</p> <p> LCA2017 update<br /> Site visits in progress</p> <p> 4.</p> <p> PyCon AU update<br /> Nothing new to report</p> <p> 5.</p> <p> Drupal South<br /> Nothing new to report</p> <p> 6.</p> <p> Drupal Gov<br /> Has occurred, quite successful</p> <p> 7.</p> <p> JoomlaDay Sydney<br /> Is occurring this weekend</p> <p> 8.</p> <p> DrupalCampSydney<br /> ACTION: Joshua to seek update</p> <p> 9.</p> <p> WordCampSydney<br /> Occurred late September, quite successful</p> <p> 5. Items for noting</p> <p> 6. Other business</p> <p> *</p> <p> ACTION: Second Council face to face to be discussed briefly at next<br /> teleconf to allow Council to reflect on it.<br /> MOTION by Joshua that Council does *not* hold a second face to face<br /> in 2014<br /> SECONDED by Kathy Reid<br /> CARRIED unanimously.</p> <p> *</p> <p> Noting that elections for the Council 2015 are likely to open in the<br /> next 10 weeks or so, Council were encouraged to give thought to<br /> their intentions for standing for Council next year to ensure a<br /> smooth transition for Council 2015, for discussion at next<br /> fortnight&#039;s teleconference (24 September)</p> <p> ACTION: Timeline for elections to be considered in October. Kathy to<br /> ensure this is placed on agenda in early October for discussion. To<br /> note that Clause (15)(6) of the Linux Australia Constitution states;</p> <p>(6) The ballot for the election of office-bearers and ordinary committee<br /> members of the committee is to be conducted no more than 60 days before<br /> an annual general meeting or at the annual general meeting in such usual<br /> and proper manner as the committee may direct.</p> <p>Therefore, given that the AGM is likely to be around Wednesday 14th<br /> January, we need to hold elections by around mid-November, ie around 7<br /> weeks&#039; away.</p> <p>NOTE: Am keeping on minutes deliberately so that we plan to open<br /> elections at a particular date - they need to be opened mid-November to<br /> remain in alignment with the constitution.</p> <p>In progress, will be kept on minutes and agenda.</p> <p> *</p> <p> Merging the Debian code of conduct based on LA code of conduct upstream<br /> (pull request to git repo)<br /> DEFERRED until Francois is present as he is closer to the change<br /> ACTION: Council to review proposed changes<br /> General discussion that the proposed change around discouraging the<br /> use of profanity in presentations is sensible, however Council noted<br /> that the issue here is really enforcement - it hasn&#039;t been enforced<br /> previously. Discussion over the word &#039;requires&#039;. Some discussion on<br /> whether there are any classification frameworks that may provide<br /> guidance here.<br /> ACTION: Christopher to consider wording based on Council discussion<br /> and propose amendments</p> <p> *</p> <p> Financial year closed</p> <p> o</p> <p> Tidy up accounts</p> <p> o</p> <p> Follow up DSW</p> <p> o</p> <p> New budget</p> <p> o</p> <p> LCA2015 expense note (re mikal email)</p> <p>ACTION: Francois and Joshua to tidy up accounts, in particular<br /> DrupalSouth Wellington to allow books to be closed.</p> <p>ACTION: All Council to review Budget 2014/2015, note concerns or<br /> questions with view to endorsing proposed Budget at next Council meeting.</p> <p>ACTION: Francois to note LCA2015 expense note and action as appropriate</p> <p> *</p> <p> Admin-team maintenance policy<br /> General discussion that a policy is required which meets needs of<br /> both parties - ie teams using the infrastructure are not inhibited<br /> and the Admin Team is not inhibited from patching, and keeping<br /> infrastructure up to date.<br /> ACTION: Kathy to liaise with Steve Walsh and offer assistance with<br /> policy if desired.</p> <p> 7. In camera</p> <p>Three items were discussed in camera</p> <p>Meeting closed 2046hrs</p> Meeting Sun, 23 Nov 2014 04:12:01 +0000 KathyReid 3409 at http://linux.org.au Minutes of Council Meeting 24 September 2014 http://linux.org.au/meeting/2014-09-24 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2014-09-24 <span class="date-display-start">19:47</span><span class="date-display-separator"> - </span><span class="date-display-end">20:53</span></span> </div> </div> </div> <p>1. Meeting overview and key information</p> <p> Present</p> <p>Mr Joshua Hesketh, Mr Hugh Blemings, Mr Josh Stewart, Ms Sae Ra<br /> Germaine, Mr Christopher Neugebauer, Ms Kathy Reid (minutes)</p> <p> Apologies</p> <p>Mr Francois Marier</p> <p>Meeting opened by Joshua at 1947hrs and quorum was achieved</p> <p> Key Stats</p> <p>Membership stands at: 3182 members (3178 last fortnight)</p> <p>Twitter followers stands at: 853 (841 last fotnight)</p> <p>Subscribers of linux-aus list stands at: 1649 steady</p> <p>Subscribers of announce list stands at: 594 (593 last fortnight)</p> <p> Review last minutes and move MOTION that they be accepted</p> <p>MOTION that the minutes of 10 September are complete and accurate<br /> MOVED by Christopher</p> <p>SECONDED by Joshua</p> <p>MOTION CARRIED unanimously</p> <p> 2. Log of correspondence</p> <p> Motions moved on list</p> <p>Nil motions moved on list this fortnight</p> <p> General correspondence</p> <p> *</p> <p> Data mining previous LCA delegates discussion (from lca-ghosts list)<br /> Council is awaiting a clarification from the LCA2015 team on how the<br /> team intend to make use of this data once it is handed over. At<br /> present Council is not yet able to make a determination.<br /> Awaiting further information, no further action at this time<br /> Can be removed next minutes</p> <p> *</p> <p> Grant request from ALEX BAYLEY for Growstuff.org<br /> MOTION by Joshua that further discussion be postponed until<br /> community has a chance to consider the proposal.<br /> SECONDED by Christopher<br /> MOTION CARRIED unanimously</p> <p> *</p> <p> HERDSA conference sponsorship package prospectus<br /> MOTION by Kathy Reid that Linux Australia respond politely in the<br /> negative and that Kathy Reid communicate with the originator<br /> SECONDED Christopher<br /> CARRIED unanimously</p> <p> *</p> <p> Event aimed at Linux Independent Software vendors per STEVEN KIERNAN<br /> MOTION by Joshua that LA respond to Steven indicating that LA are<br /> likely not the right audience, but inviting him to make our<br /> membership aware through linux-aus<br /> SECONDED Sae Ra<br /> CARRIED unanimously</p> <p> *</p> <p> Financial transactions for Drupal South Melbourne per PETER LIEVERDINK<br /> Actions completed, no further action at this time</p> <p> *</p> <p> Advice from MICHELE BERT that a link to MLUG on the LA website was<br /> incorrect<br /> In progress, chasing up status of mlug.org.au<br /> Kathy&#039;s email to luv-main bounced<br /> ACTION: Sae Ra to follow up</p> <p> *</p> <p> General financial transactions for Drupal Camp Sydney per MAGDA KOSTREWA<br /> ACTION complete, can be removed next minutes</p> <p> 3. Review of action items from previous meetings</p> <p> *</p> <p> ACTION in progress with Admin team for 3 year spending plan for<br /> hardware replacement</p> <p> *</p> <p> ACTION with Josh Hesketh to ensure 3 year server support package in<br /> progress<br /> Actions are in progress with Admin Team</p> <p> *</p> <p> ACTION for Joshua Hesketh to complete ABS statistics survey<br /> ACTION complete, can be removed next minutes</p> <p> *</p> <p> ACTION: Hugh to act as interim moderator of LinkedIn group while the<br /> council determines further action; Hugh to coordinate with Sridhar<br /> on how to add further moderators.<br /> UPDATE: Sridhar has provided Hugh with moderator permissions<br /> Actions are in progres</p> <p> *</p> <p> Discussion of YouTube assets raised by KATHY REID based on<br /> discussions with TIM ANSELL<br /> ACTION: Josh Stewart to work through with Tim Ansell in due course<br /> In progress, Josh has been working with LCA2015 team on this too.<br /> Awaiting access to servers to continue, but generally in progress</p> <p> *</p> <p> Mailing list policy<br /> ACTION: all to read through for further discussion next meeting<br /> ACTION: all agreed to send to Policies mailing list for discussion,<br /> Kathy to action<br /> No action since last minutes, outstanding</p> <p> *</p> <p> ACTION: brand/logo policy needs to go on backburner</p> <p> *</p> <p> ACTION: Kathy to promote Software Freedom Day events via the list<br /> and via Twitter<br /> Action complete</p> <p> *</p> <p> ACTION: We need to set up a VM to enable continuous delivery for<br /> conferences.<br /> ACTION: Francois to chat to the LCA2015 team to identify what the<br /> private git repositories are being used for. James Iseppi and Joshua<br /> Hesketh are also key contacts in this space.<br /> In progress, Joshua and a number of other parties meeting next week<br /> to progress.<br /> ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr</p> <p> 4. Items for discussion</p> <p> 1.</p> <p> LCA2015 update<br /> Miniconfs announced<br /> Public relations and comms have been great, social media have<br /> been great<br /> ZooKeepr coming along nicely nearing registration</p> <p> 2.</p> <p> LCA2016 update<br /> Progressing nicely, aware of and mitigating risks</p> <p> 3.</p> <p> LCA2017 update</p> <p> 4.</p> <p> PyCon AU update<br /> Some mailing lists issues which are being followed through</p> <p> 5.</p> <p> Drupal South<br /> Joshua caught up with Donna Benjamin recently<br /> Progressing nicely, in a quiet period before registration opens</p> <p> 6.</p> <p> Drupal Gov<br /> In progress</p> <p> 7.</p> <p> JoomlaDay Sydney<br /> ACTION: Josh to catch up with team</p> <p> 8.</p> <p> DrupalCampSydney<br /> Scheduled early October, sponsorships are paid. Financials under<br /> control.</p> <p> 9.</p> <p> WordCampSydney<br /> Coming up this weekend, generally on track<br /> Need to go through their budget just to know what expenditure<br /> contingency they have.</p> <p> 5. Items for noting</p> <p> 6. Other business</p> <p> *</p> <p> Noting that elections for the Council 2015 are likely to open in the<br /> next 10 weeks or so, Council were encouraged to give thought to<br /> their intentions for standing for Council next year to ensure a<br /> smooth transition for Council 2015, for discussion at next<br /> fortnight&#039;s teleconference (24 September)</p> <p> ACTION: Timeline for elections to be considered in October. Kathy to<br /> ensure this is placed on agenda in early October for discussion. To<br /> note that Clause (15)(6) of the Linux Australia Constitution states;</p> <p>(6) The ballot for the election of office-bearers and ordinary committee<br /> members of the committee is to be conducted no more than 60 days before<br /> an annual general meeting or at the annual general meeting in such usual<br /> and proper manner as the committee may direct.</p> <p>Therefore, given that the AGM is likely to be around Wednesday 14th<br /> January, we need to hold elections by around mid-November, ie around 7<br /> weeks&#039; away.</p> <p>DISCUSSION occurred around intentions of Council regarding nominations<br /> in 2016. Council members discussed what their intentions were at this<br /> time, with some Council members likely to accept nominations if<br /> nominated, with others unlikely to do so. The general indication was<br /> that there will likely be some Office Bearer and Ordinary Committee<br /> Member (OCM) roles uncontested by current Council members, but that some<br /> continuity is likely if serving Council members are nominated and<br /> elected, even if into different roles than previously held.</p> <p> *</p> <p> ACTION: Office bearers to document their broad roles on the Council Wiki</p> <p> *</p> <p> Merging the Debian code of conduct based on LA code of conduct upstream<br /> (pull request to git repo)<br /> DEFERRED until Francois is present as he is closer to the change<br /> ACTION: Council to review proposed changes</p> <p> *</p> <p> Discussion around a second Council face to face<br /> Council discussed whether there was a need to hold a second Council<br /> face to face this year. We discussed the financial implications of<br /> holding a Council face to face, and noted that we have begun to<br /> recover from the projected financial loss. Noted that given 3-4<br /> Council members are likely to re-nominate for 2016 that continuity<br /> of Council is not a burning issue. Kathy noted we are working well<br /> remotely, we have reached quorum 20 months in a row. Noted that<br /> meeting could be run in conjunction with LCA2017 site visit. Noted<br /> that action items might be easier to achieve in a roundtable format.<br /> Alternatives such as an IRC &#039;working bee&#039; suggested.<br /> ACTION: To be discussed briefly at next teleconf to allow Council to<br /> reflect on it.</p> <p>Christopher kindly left the meeting at 2034hrs so that Conference bids<br /> could be discussed.</p> <p> 7. In camera</p> <p>Several items were discussed in camera, primarily focussing on specific<br /> intent of Council members to re-nominate and LCA2017 matters.</p> <p>Meeting closed at 2053hrs</p> Meeting Sun, 23 Nov 2014 04:09:44 +0000 KathyReid 3408 at http://linux.org.au Minutes of Council Meeting 10 September 2014 http://linux.org.au/meeting/2014-09-10 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2014-09-10 <span class="date-display-start">19:46</span><span class="date-display-separator"> - </span><span class="date-display-end">20:28</span></span> </div> </div> </div> <p>1. Meeting overview and key information</p> <p> Present</p> <p>Joshua Hesketh, Hugh Blemings, Christopher Neugebauer, Sae Ra Germaine,<br /> Josh Stewart, Kathy Reid</p> <p> Apologies</p> <p>Francois Marier</p> <p>Meeting opened by Joshua Hesketh at 1946hrs and quorum was achieved</p> <p> Key Stats</p> <p>Membership stands at: 3178 members (3174 last fortnight)</p> <p>Twitter followers stands at: 841 (834 last fortnight)</p> <p>Subscribers of linux-aus list stands at: 1649 steady</p> <p>Subscribers of announce list stands at: 594 (593 last fortnight)</p> <p> Review last minutes and move MOTION that they be accepted</p> <p>MOTION that the minutes of 27 August are complete and accurate</p> <p>MOVED by Kathy and SECONDED Sae Ra</p> <p>MOTION CARRIED by a majority of Council, one abstention</p> <p> 2. Log of correspondence</p> <p> Motions moved on list</p> <p>MOTION by KATHY REID that the 3year server support package proposed by<br /> STEVE WALSH of ADMIN TEAM is accepted to the value of $AUD3000<br /> (rounded up in case there&#039;s sundries like postage fees etc)<br /> SECONDED by Sae Ra Germaine<br /> CARRIED unanimously</p> <p>ACTION in progress with Admin team for 3 year spending plan</p> <p>ACTION with Josh Hesketh to ensure in progress</p> <p> General correspondence</p> <p> *</p> <p> Report on Pycon 2014 sponsorship requested by CHRISTOPHER NEUGEBAUER<br /> and provided by EWA JODLOWSKA received with thanks</p> <p> *</p> <p> *</p> <p> Buying hard disks for the admin team, raised by STEVEN WALSH of<br /> Admin Team<br /> Has been approved and is in progress</p> <p> *</p> <p> Information requested on Oracle Linux contacts from Ms AKANSHA TYAGI<br /> from Oracle<br /> Information provided, no further action at this time</p> <p> *</p> <p> Financial activity survey from Australian Bureau of Statistics<br /> Extension granted, in progress<br /> ACTION for Joshua Hesketh to complete</p> <p> 3. Review of action items from previous meetings</p> <p> *</p> <p> ACTION: Hugh to act as interim moderator of LinkedIn group while the<br /> council determines further action; Hugh to coordinate with Sridhar<br /> on how to add further moderators.</p> <p> *</p> <p> Discussion of YouTube assets raised by KATHY REID based on<br /> discussions with TIM ANSELL<br /> ACTION: Josh Stewart to work through with Tim Ansell in due course<br /> In progress, Josh has been working with LCA2015 team on this too.</p> <p> *</p> <p> Mailing list policy<br /> ACTION: all to read through for further discussion next meeting<br /> ACTION: all agreed to send to Policies mailing list for discussion,<br /> Kathy to action</p> <p> *</p> <p> ACTION: brand/logo policy needs to go on backburner</p> <p> *</p> <p> ACTION: We need to set up a VM to enable continuous delivery for<br /> conferences.<br /> ACTION: Francois to chat to the LCA2015 team to identify what the<br /> private git repositories are being used for. James Iseppi and Joshua<br /> Hesketh are also key contacts in this space.<br /> In progress, Joshua and a number of other parties meeting next week<br /> to progress.</p> <p> *</p> <p> Congratulations to GovHack on excellent event<br /> ACTION: Kathy to formally correspond with GovHack<br /> ACTION complete, can be removed from minutes next meeting</p> <p> 4. Items for discussion</p> <p> 1.</p> <p> LCA2015 update<br /> Papers Ctte have notified miniconfs and Speakers<br /> Draft budget progressing<br /> Progressing well</p> <p> 2.</p> <p> LCA2016 update<br /> Progressing well</p> <p> 3.</p> <p> LCA2017 update<br /> Discussed in camera</p> <p> 4.</p> <p> PyCon AU update<br /> Winding down, books are closed for the past conference</p> <p> 5.</p> <p> Drupal South<br /> Quiet period, conference is in March, media likely to ramp up soon<br /> Organisers are very experience, sponsors are signed up<br /> This is very under control</p> <p> 6.</p> <p> Drupal Gov<br /> Concluded successfully, now in wrap up phase<br /> Joshua working with them on Xero bits and pieces</p> <p> 7.</p> <p> JoomlaDay Sydney<br /> Scheduled for mid October<br /> ACTION: Joshua to touch base to check in</p> <p> 8.</p> <p> DrupalCampSydney<br /> ACTION: Joshua to touch base to check in</p> <p> 9.</p> <p> WordCampSydney<br /> End of September<br /> ACTION: Joshua to touch base to check in</p> <p> 5. Items for noting</p> <p> *</p> <p> Battle for the Net 10th September<br /> ACTION: Kathy to promote on social media</p> <p> 6. Other business</p> <p> *</p> <p> Noting that elections for the Council 2015 are likely to open in the<br /> next 10 weeks or so, Council were encouraged to give thought to<br /> their intentions for standing for Council next year to ensure a<br /> smooth transition for Council 2015, for discussion at next<br /> fortnight&#039;s teleconference</p> <p> *</p> <p> Joshua Hesketh flagged that he has had a talk accepted at LCA2015<br /> Auckland around &#039;Who is Linux Australia&#039; and this was a great<br /> opportunity for promoting the organisation and encouraged Council to<br /> provide information they feel is salient.</p> <p> *</p> <p> Kathy flagged two Software Freedom Day events happening in Victoria<br /> -in Melbourne and two in Tasmania were flagged by Joshua Hesketh.<br /> ACTION: Kathy to promote Software Freedom Day events via the list<br /> and via Twitter</p> <p>Christopher Neugebauer left the meeting at 2013hrs so that Council could<br /> discuss conference bids</p> <p> 7. In camera</p> <p>3 items were discussed in camera, largely around LCA2017 bids and are<br /> not made public at this time.</p> Meeting Sun, 23 Nov 2014 04:04:10 +0000 KathyReid 3407 at http://linux.org.au Minutes of Council Meeting 12 August 2014 http://linux.org.au/meeting/2014-08-12 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2014-08-12 <span class="date-display-start">19:46</span><span class="date-display-separator"> - </span><span class="date-display-end">20:33</span></span> </div> </div> </div> <p>Council Minutes Tuesday 12 August 2014</p> <p> 1. Meeting overview and key information</p> <p> Present</p> <p>Joshua Hesketh, Christopher Neugebauer, Sae Ra Germaine, Kathy Reid,<br /> Josh Stewart</p> <p> Apologies</p> <p>Hugh Blemings, Francois Marier</p> <p>Meeting opened 1946hrs and quorum was achieved</p> <p> Key Stats</p> <p>Not recorded this fortnight<br /> ACTION: Kathy to record for next fortnight</p> <p> Review last minutes and move MOTION that they be accepted</p> <p>MOTION that the minutes of 29 July are correct and complete</p> <p>MOVED by Joshua Hesketh</p> <p>SECONDED Sae Ra Germaine</p> <p>CARRIED with one abstention</p> <p> 2. Log of correspondence</p> <p> Motions moved on list</p> <p>Nil moved on list this fortnight</p> <p> General correspondence</p> <p> *</p> <p> Received advice re: zookeepr.org domain name from past President,<br /> JOHN FERLITO<br /> No further action required, domain has been renewed</p> <p> *</p> <p> Received bid for LCA2017 from Hobart, led by CHRISTOPHER NEUGEBAUER<br /> Council thanks the Hobart team for their bid</p> <p> *</p> <p> *</p> <p> Received reworked budget from MAGDA KOSTREWA from DrupalCamp Sydney<br /> ACTION: To be reviewed and voted on on list</p> <p> *</p> <p> Received LCA2015 July report from CHERIE ELLIS on behalf of LCA2015 team<br /> Council thanks Cherie and the LCA2015 team for the update</p> <p> *</p> <p> Data mining previous LCA delegates discussion (from lca-ghosts list)<br /> Council discussed this issue, and the pros and cons of whether<br /> direct marketing to previous LCA attendees is appropriate. The<br /> initial request was for data mining to identify key trends, and the<br /> later discussion was around the possibility of direct marketing.</p> <p> MOTION by Kathy Reid that Linux Australia declines at this point in<br /> time to use previously collected data for direct marketing purposes.<br /> SECONDED Sae Ra Germaine<br /> CARRIED with one abstention</p> <p> *</p> <p> Support request from HELEN (surname omitted for privacy) re<br /> pre-loaded Linux laptops<br /> No further action required</p> <p> 3. Review of action items from previous meetings</p> <p> *</p> <p> Discussion of YouTube assets raised by KATHY REID based on<br /> discussions with TIM ANSELL<br /> ACTION: Josh Stewart to work through with Tim Ansell in due course</p> <p> *</p> <p> Mailing list policy<br /> ACTION: all to read through for further discussion next meeting</p> <p> *</p> <p> ACTION: Joshua Hesketh to amend Subcommittee records appropriately<br /> (for new subcommittees)</p> <p> *</p> <p> ACTION: Josh to arrange signing of license and close loop with SHANE<br /> COUGHLAN (re: open invention network)<br /> In progress, can be removed next minutes</p> <p> *</p> <p> ACTION: brand/logo policy needs to go on backburner</p> <p> *</p> <p> ACTION: Joshua to follow up with LUV<br /> ACTION: Joshua to email LUV publicly thanking them for their efforts<br /> in running the event<br /> Complete, can be removed next minutes</p> <p> *</p> <p> ACTION: We need to set up a VM to enable continuous delivery for<br /> conferences.<br /> ACTION: Francois to chat to the LCA2015 team to identify what the<br /> private git repositories are being used for. James Iseppi and Joshua<br /> Hesketh are also key contacts in this space.</p> <p> 4. Items for discussion</p> <p> 1.</p> <p> LCA2015 update<br /> Update received with thanks, tracking really well.<br /> Papers currently being reviewed.</p> <p> 2.</p> <p> LCA2016 update<br /> In progress</p> <p> 3.</p> <p> LCA2017 update<br /> One bid received</p> <p> 4.</p> <p> PyCon AU update<br /> Likely to return a profit</p> <p> 5.</p> <p> Drupal South<br /> Joshua to reach out to organisers</p> <p> 6.</p> <p> Drupal Gov<br /> Joshua to reach out to organisers</p> <p> 7.</p> <p> JoomlaDay Sydney<br /> In progress</p> <p> 8.</p> <p> DrupalCampSydney<br /> Budget to be reviewed</p> <p> 9.</p> <p> WordCampSydney<br /> Bank accounts set up<br /> ACTION: Kathy to pass on Westpac passwords when they arrive</p> <p> 5. Items for noting</p> <p> 6. Other business</p> <p> Software freedom day</p> <p>We are about 6 weeks&#039; away from Software Freedom Day - are there any<br /> updates or support we need to provide?<br /> No requests for support received. Council noted we are willing to assist<br /> where we can if requested or approached.</p> <p>Congratulations to GovHack on excellent event<br /> ACTION: Kathy to formally correspond with GovHack</p> <p> Council succession planning</p> <p>General discussion around documenting roles in preparation for Council<br /> elections in December to encourage lots of people to nominate.<br /> ACTION: Kathy to send around documentation for her role<br /> Link is at:<br /> http://wiki.linux.org.au/Council:Main_Page#Documented_roles_for_Council</p> <p>CHRIS NEUGEBAUER kindly left the meeting at 2013hrs to allow Council to<br /> discuss Hobart LCA2017 bid in camera.</p> <p> 7. In camera</p> <p>5 items were discussed in camera</p> <p>Meeting closed 2033hrs</p> Meeting Sun, 23 Nov 2014 04:02:21 +0000 KathyReid 3406 at http://linux.org.au Minutes of Council Meeting 29 July 2014 http://linux.org.au/meeting/2014-07-29 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2014-07-29 <span class="date-display-start">19:48</span><span class="date-display-separator"> - </span><span class="date-display-end">21:09</span></span> </div> </div> </div> <p>Council Minutes Tuesday 29 July 2014</p> <p> 1. Meeting overview and key information</p> <p> Present</p> <p>Joshua Hesketh, Hugh Blemings, Francois Marier, Sae Ra Germaine, Josh<br /> Stewart, Kathy Reid (minutes)</p> <p> Apologies</p> <p>Christopher Neugebauer</p> <p>Meeting opened 1948hrs and quorum was achieved</p> <p> Key Stats</p> <p> *</p> <p> Membership count: 3161</p> <p> *</p> <p> Twitter followers: 817</p> <p> *</p> <p> linux-aus subscribers: 591</p> <p> *</p> <p> announce subscribers: 1636</p> <p> Review last minutes and move MOTION that they be accepted</p> <p>MOTION that the minutes of 15 July are correct and complete</p> <p>MOVED by Joshua Hesketh</p> <p>SECONDED by Francois</p> <p>CARRIED by all with one abstention</p> <p> 2. Log of correspondence</p> <p> Motions moved on list</p> <p> *</p> <p> Discussions have been occurring between the LCA2015 Team, chaired by<br /> CHERIE ELLIS, and Council regarding reforming the LCA2015 Team under<br /> the new Subcommittee Policy.</p> <p> MOTION by JOSHUA HESKETH that LCA2015 reforms onto the new<br /> Subcommittee Policy with the following members;</p> <p> *</p> <p> Cherie Ellis (Chair)</p> <p> *</p> <p> Steve Ellis (co-chair)</p> <p> *</p> <p> Mark Foster</p> <p> *</p> <p> Joel van Velden (Treasurer)</p> <p> *</p> <p> And the community roles to be initially filled by the Council.</p> <p>SECONDED by HUGH BLEMINGS<br /> CARRIED by a majority of Council on list<br /> with 1 ABSTENTION<br /> (Kathy Reid, abstaining as 2IC of LCA2016 to prevent any conflict of<br /> interest)</p> <p>Further to the above MOTION, a MOTION is moved by JOSHUA HESKETH<br /> that ANDREW RUTHVEN be elected to the position of community<br /> representative on the LCA2015 Subcommittee.</p> <p>SECONDED by HUGH BLEMINGS</p> <p>CARRIED by a majority of Council on list<br /> with 1 ABSTENTION<br /> (Kathy Reid, abstaining as 2IC of LCA2016 to prevent any conflict of<br /> interest)</p> <p>Further to the above MOTION, a MOTION is moved by JOSHUA HESKETH<br /> that JOSH STEWART be elected to the position of community representative<br /> on the LCA2015 Subcommittee.</p> <p>NOTED that JOSH STEWART accepted the nomination and is therefore<br /> appointed to this role.</p> <p>SECONDED by HUGH BLEMINGS</p> <p>CARRIED by a majority of Council on list<br /> with 1 ABSTENTION<br /> (Kathy Reid, abstaining as 2IC of LCA2016 to prevent any conflict of<br /> interest)</p> <p>DISCUSSION of who could possibly be approached to fill the third<br /> community role.</p> <p>ACTION: Joshua Hesketh to amend Subcommittee records appropriately</p> <p> *</p> <p> Request from WIL BROWN from WordCamp Sydney to form a Linux<br /> Australia Subcommittee for the purposes of running WordCamp Sydney.<br /> Council has reviewed the proposed budget for the event and worked<br /> with the team to make amendments.</p> <p>MOTION by JOSHUA HESKETH to form WordCamp Sydney Conference subcommittee<br /> with the initial members:</p> <p> *</p> <p> Wil Brown (Site Chair)</p> <p> *</p> <p> Kristen Symonds (Treasurer &amp; Bank Account</p> <p> *</p> <p> Manager)</p> <p> *</p> <p> Nicole Commander</p> <p> *</p> <p> Peter Shilling (Bank Account Manager)</p> <p>And with the LA Council acting as the community representatives.</p> <p>And further to the MOTION,</p> <p>Pending the acceptance of their nominations, to elect the following</p> <p>members to community representative positions (replacing LA Council).</p> <p> *</p> <p> Dee Teal</p> <p> *</p> <p> Peter Bui</p> <p>SECONDED by SAE RA GERMAINE</p> <p>CARRIED BY a majority of Council on list</p> <p>ACTION: Joshua Hesketh to amend Subcommittee records appropriately.</p> <p> *</p> <p> Council has been in correspondence with TIM PLUMMER regarding<br /> JoomlaDay Sydney. Tim sent through a revised budget for consideration.</p> <p> MOTION by JOSHUA HESKETH that the Council accepts the updated budget<br /> for JoomlaDay Sydney dated 15th July 2014<br /> SECONDED by SAE RA GERMAINE<br /> CARRIED by a majority of Council on list</p> <p>ACTION: Joshua to update website with the latest budget</p> <p> *</p> <p> Council has been in correspondence with SHANE COUGHLAN of the OPEN<br /> INVENTION NETWORK regarding Linux Australia becoming a signatory to<br /> their patent non-aggression pledge [1]. JOSH STEWART has reviewed<br /> the wording of this pledge and advises that this is a largely<br /> symbolic gesture, given that Linux Australia holds no patents.<br /> Signing the license is not binding upon Linux Australia&#039;s members.</p> <p> MOTION by JOSH STEWART that Linux Australia sign the Open Invention<br /> Network&#039;s patent non-aggression pledge. This motion is for Linux<br /> Australia only and does not commit members in any way.<br /> SECONDED by KATHY REID<br /> CARRIED by a majority of Council Members on list</p> <p> ACTION: Josh to arrange signing of license and close loop with SHANE<br /> COUGHLAN</p> <p> [1]<br /> http://www.openinventionnetwork.com/joining-oin/oin-license-agreement/</p> <p> *</p> <p> MOTION by KATHY REID on list that further to discussions with MAGDA<br /> KOSTRZEWA that a Subcommittee be formed for DRUPALCAMP SYDNEY with<br /> the following composition;</p> <p>- Magda Kotrzewa</p> <p>- Pamela Barone</p> <p>with community representatives to be filled by Council.</p> <p>SECONDED by SAE RA GERMAINE<br /> CARRIED by a majority of Council Members on list</p> <p> General correspondence</p> <p> *</p> <p> Request from ALASTAIR IRVINE to use Linux Australia vector logo<br /> NOTED that Council needs to document a brand / logo policy.<br /> ACTION: brand/logo policy needs to go on backburner</p> <p> *</p> <p> One week left for bids for LCA2017<br /> Currently expecting to receive bids<br /> ACTION: Joshua to send reminder call for bids</p> <p> *</p> <p> Information received from WEN LIN of LINUX USERS VICTORIA regarding<br /> LATROBE VALLEY MINICONF and wrapping up financials<br /> ACTION: Francois to work with Wen<br /> ACTION COMPLETE</p> <p> Discussion around requesting a brief follow up from LUV and seeking<br /> permission to close the Subcommittee that was formed to run this event.<br /> ACTION: Joshua to follow up with LUV<br /> ACTION: Joshua to email LUV publicly thanking them for their efforts<br /> in running the event</p> <p> *</p> <p> Information provided by CHRISTOPHER NEUGEBAUER that funds had been<br /> received from DIRECT ONE, but that these were not related to<br /> organisation of Pycon-AU.<br /> UPDATE: One of the JoomlaDay invoices was paid by DirectOne.</p> <p> 3. Review of action items from previous meetings</p> <p> *</p> <p> Discussion of YouTube assets raised by KATHY REID based on<br /> discussions with TIM ANSELL<br /> ACTION: Josh Stewart to work through with Tim Ansell in due course</p> <p> *</p> <p> Mailing list policy<br /> ACTION: all to read through for further discussion next meeting<br /> DEFER to next meeting for discussion</p> <p> 4. Items for discussion</p> <p> 1.</p> <p> LCA2015 update</p> <p> *</p> <p> Francois and Josh are getting the LCA2015 treasurer setup.</p> <p> *</p> <p> Josh Stewart now appointed as community member</p> <p> 2.</p> <p> LCA2016 update</p> <p>In progress</p> <p> 3.</p> <p> LCA2017 update</p> <p> Nil updates</p> <p> 4.</p> <p> PyCon AU update</p> <p>Strong turnout expected</p> <p> 5.</p> <p> Drupal South</p> <p> 1.</p> <p> ACTIONKathy to reach out to Donna Benjamin to schedule<br /> tweets from @linuxaustralia Twitter account<br /> In progress</p> <p> 2.</p> <p> Drupal Gov<br /> In progress</p> <p> 1.</p> <p> JoomlaDay Sydney<br /> Revised budget approved, Subcommittee now formed<br /> NOTED JoomlaDay Sydney&#039;s excellent adherence to and<br /> understanding of Subcommittee Policy</p> <p> 2.</p> <p> DrupalCampSydney<br /> Subcommittee now formed</p> <p> 3.</p> <p> WordCampSydney<br /> Subcommittee now formed</p> <p> 4.</p> <p> Github LA subscription<br /> DISCUSSION of use of Github for private repositories and whether<br /> zookeepr development should occur in the open. Noted that fixes<br /> should be pushed upstream where possible. Some sensitive data is<br /> held privately, such as configs specific to paper open and close<br /> information. Noted training issue of where to deploy from. Noted<br /> that LA would prefer to be hosting these artefacts ourselves.<br /> There are some open source projects that provide similar<br /> interfaces to Github.</p> <p> MOTION by Francois that Linux Australia transitions over time<br /> from using private repositories on Github on the basis that<br /> development should be done transparently in the open, and<br /> instead move to the use of public repositories<br /> SECONDED JoshuaHesketh<br /> CARRIED unanimously</p> <p> ACTION: We need to set up a VM to enable continuous delivery for<br /> conferences.<br /> ACTION: Francois to chat to the LCA2015 team to identify what<br /> the private git repositories are being used for. James Iseppi<br /> and Joshua Hesketh are also key contacts in this space.</p> <p> 5. Items for noting</p> <p>Enquiry about membership approval<br /> ACTION: Kathy to approve / validate memberships<br /> ACTION COMPLETE, can be removed from minutes</p> <p> 6. Other business</p> <p>LA to pitch in to OLS ? http://bit.ly/X7l62t</p> <p>DISCUSSION of whether supporting the crowdfunding campaign for Ottawa<br /> Linux Symposium is within Linux Australia&#039;s interests. Council noted the<br /> similarities between OLS and Linux.conf.au in terms of their grass roots<br /> foundations and focus. Council noted that we&#039;re not surprised that with<br /> the rise of new events, some events are dwindling and reaching the end<br /> of their natural life cycle.</p> <p>DECISION no further action at this time</p> <p> 7. In camera</p> <p>2 items were discussed in camera, one related to permissions on<br /> documents used by Council and the other was related to LCA2016.</p> <p>Meeting closed 2109hrs</p> Meeting Sun, 23 Nov 2014 03:43:49 +0000 KathyReid 3405 at http://linux.org.au Minutes of Council Meeting 15 July 2014 http://linux.org.au/meeting/2014-07-15 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2014-07-15 <span class="date-display-start">19:47</span><span class="date-display-separator"> - </span><span class="date-display-end">20:10</span></span> </div> </div> </div> <p>Council Minutes Tuesday 15 July 2014</p> <p> Present</p> <p>Mr Josh Stewart, Ms Sae Ra Germaine, Ms Kathy Reid (minutes), Mr<br /> Francois Marier</p> <p> Apologies</p> <p>Mr Hugh Blemings, Mr Joshua Hesketh, Mr Christopher Neugebauer</p> <p>Meeting opened 1947hrs and quorum was achieved</p> <p> Key Stats</p> <p>Key stats not completed this fortnight</p> <p>ACTION: Kathy to complete next fortnight</p> <p> Review last minutes and move MOTION that they be accepted</p> <p>MOTION that the minutes of 1 July are correct and complete</p> <p>MOVED by Sae Ra</p> <p>SECONDED by Josh</p> <p>CARRIED, one abstention</p> <p> Log of correspondence</p> <p> *</p> <p> Another call for bids for LCA 2017 has gone out today. One response<br /> to formal call for bids so far. Council discussed whether any more<br /> bids are likely, general feeling they are not, and to encourage more<br /> bids.</p> <p> *</p> <p> Thank you received from MICHAEL CORDOVER for GRANT REQUEST for FOI<br /> Senate voting software request.<br /> ACTION: Francois to reimburse Christopher</p> <p> *</p> <p> LaTrobe Valley Linux Miniconf<br /> UPDATE: Following on from last meeting MOTION that LA work with LUV<br /> on forming a committee to run this event under LA&#039;s auspices, a<br /> Committee has now been formed with membership as follows;</p> <p> *</p> <p> Daniel Jitnah - LUV Vice-President</p> <p> *</p> <p> Wen Lin - LUV Treasurer</p> <p> *</p> <p> Terry Kemp - Morwell community representative<br /> Other places on committee to be filled by Council until nominations<br /> can be sought</p> <p> *</p> <p> Update on JoomlaDay Sydney from TIM PLUMMER</p> <p>MOTION by Kathy Reid that LA consider the budget further<br /> SECONDED Francois Marier<br /> CARRIED unanimously,<br /> ACTION: Council to consider JoomlaDay Sydney budget with view to<br /> providing feedback to TIM PLUMMER over next week</p> <p> 3. Review of action items from previous meetings</p> <p> *</p> <p> Discussion of YouTube assets raised by KATHY REID based on<br /> discussions with TIM ANSELL<br /> ACTION: Josh Stewart to work through with Tim Ansell in due course</p> <p> *</p> <p> Notification of closure of OWOOT activities by MARY GARDINER<br /> ACTION: Joshua Hesketh to draft a thank you notice<br /> UPDATE: Kathy to pick up instead</p> <p> *</p> <p> Review the status of our participation in Open Innovation Network<br /> and take any further required action<br /> Council discussed briefly, to remain on Agenda as an active action item<br /> ACTION: Josh Stewart to review and come back to Council with<br /> recommendation / close out activities</p> <p> *</p> <p> Mailing list policy<br /> ACTION: all to read through for further discussion next meeting<br /> DEFER to next meeting for discussion</p> <p> 4. Items for discussion</p> <p> 1.</p> <p> LCA2015 update</p> <p> 1.</p> <p> Francois has met with Cherie to get an update.</p> <p> 2.</p> <p> LCA2016 update</p> <p> 1.</p> <p> Team met last night,<br /> ACTION: Kathy to send through team meeting notes</p> <p> 3.</p> <p> LCA2017 update</p> <p> 1.</p> <p> 3 weeks until close of official bids, 1 bid received so far</p> <p> 4.</p> <p> PyCon AU update</p> <p> 1.</p> <p> In progress</p> <p> 5.</p> <p> Drupal South</p> <p> 1.</p> <p> ACTIONKathy to reach out to Donna Benjamin to schedule<br /> tweets from @linuxaustralia Twitter account</p> <p> 1.</p> <p> Drupal Gov</p> <p> 1.</p> <p> ACTION: Kathy to provide banking details to ADAM MALONE<br /> ACTION COMPLETE, can be removed from minutes</p> <p> 1.</p> <p> JoomlaDay Sydney</p> <p> 1.</p> <p> In progress</p> <p> 2.</p> <p> Are on new Subcommittee Policy</p> <p> 3.</p> <p> Have an approved budget</p> <p> 5. Items for noting</p> <p>Enquiry about membership approval<br /> ACTION: Kathy to approve / validate memberships</p> <p> 6. Other business</p> <p>Nil received</p> <p> 7. In camera</p> <p>2 matters were discussed in camera, one relating to Pycon AU and one<br /> relating to LCA2015.</p> <p>Meeting closed 2010hrs</p> Meeting Sun, 23 Nov 2014 03:41:44 +0000 KathyReid 3404 at http://linux.org.au