http://linux.org.au/meeting/rss.xml en Council Minutes Tuesday 07 June 2016 http://linux.org.au/meeting/2016-06-03 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Fri, 2016-06-03 <span class="date-display-start">19:36</span><span class="date-display-separator"> - </span><span class="date-display-end">20:43</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Hugh, Kathy, Katie, Cherie, Sae Ra</p> <p>Apologies:<br /> Tony, Craige</p> <p>Meeting opened by Hugh at 1936hrs and quorum was achieved</p> <p>MOTION that the previous minutes of Hugh are correct<br /> Moved: Kathy<br /> Seconded: Cherie<br /> 2 abstention Carried</p> <p>2. Log of correspondence<br /> Motions moved on list<br /> Nil</p> <p>General correspondence</p> <p>VPAC Closure<br /> Email notice to be sent out.<br /> ACTION complete, no further action</p> <p>Insurance<br /> UPDATE: Sohan was chased 25th April, awaiting update<br /> UPDATE: an invoice has been sent. Kathy to raise the invoice and ping Sae Ra to approve in Westpac.<br /> UPDATE: All now approved and paid</p> <p>3. Review of action items from previous meetings</p> <p>Membership Team:<br /> Kathy, chatted wtih Agileware and have asked for 2 quotes, 1 with trial quote and one with full hosting quote</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> ACTION: Needs analysis of website feature requirements. Should we make things simpler?<br /> Understanding the User Needs of the website<br /> ACTION: Kathy to approach the Membership team Subcommittee.<br /> Draft a survey to better understand the usage of the public facing website. The membership team is in progress.<br /> ACTION Kathy to communicate with the Linux Aus List.<br /> Survey has been sent out to the Linux Aus list.<br /> Need to compile a summary of answers from the survey.<br /> UPDATE: Survey has been completed, and key findings and recommendations sent to the Linux Aus list.<br /> UPDATE: Survey was sentout to the LA list. Look at wireframes and look at candidate platforms. Tl:dr membership team have been doing stuff.<br /> UPDATE: Quotes received from Agileware and DevApp regarding hosting of CiviCRM, Kathy currently following up. </p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> High Priority. Tony to update Action Register<br /> UPDATE: still blocked by getting access to the NZ accounts.<br /> UPDATE: Tony still attempting to engage with the bank<br /> There is an outstanding amount for the Ellis’ that needs to be sorted.</p> <p>Please refer to Action Items list for more items. </p> <p>4. Items for discussion</p> <p>Standing item: review activities list for new items<br /> https://github.com/linuxaustralia/constitution_and_policies/blob/master/activities-calendar.md </p> <p>Call for bids for linux.conf.au 2019<br /> ACTION: Tony to do the Python script magic and amend dates, then to formally announce the call for bids<br /> In Progress</p> <p>Informal request to Hugh from Ben Dechrai BuzzConf https://buzzconf.io/sponsor-buzzconf-2016/ asking if LA would consider sponsoring. Have said would float informally with Council in first instance.<br /> Very much in the Linux Australia.<br /> Excellent atmosphere.<br /> It is not an open source event. Semi-corporate presenters.<br /> There are no issues with the integrity or running of the event just not sure that LA should be sponsoring the event because it&#039;s not open source focussed.<br /> IF buzzconf was to subscribe to the more open source of the way of things. It is more of a case of needing corporate sponsorship.<br /> It is worth exploring further<br /> Logo/visibility and what options are available etc. It would be worthwhile looking at numbers on what things we could provide.<br /> ACTION: Hugh to have a chat with Ben<br /> UPDATE: In Progress - Hugh to review action items from F2F re:amount and go from there.</p> <p>Event Updates:<br /> LCA2016 update<br /> We believe we have processed all payments and finances<br /> Event report well received. It also went to Geelong stakeholders.<br /> Caught up with Donna Benjamin and donna now has the large format printer. </p> <p>LCA2017 update<br /> LCA2017 want to use a different payment provider, Stripe instead of SecurePay. Fees not significantly different.<br /> ACTION: Tony to assess and respond to Chris Neugebauer, allowing us to use SecurePay in future if Stripe doesn’t work out<br /> Papers committee up and running<br /> 3 On papers committee, 6/7 women, good diversity of employers<br /> CfP sometime this month<br /> Website/general graphics design took a little longer than expected but now pretty much sorted<br /> F2F meeting at end of month, overall level of comfort high<br /> May end handling accom. bookings themselves </p> <p>LCA2018 update<br /> LCA2018 team to be contacted re moving forward.</p> <p>PyConAU update<br /> In Progress</p> <p>Drupal South Gold Coast 2016<br /> Query from Jana if we have Not for Profit organisation<br /> Register of stuff like are we NfP organisation<br /> Kathy to follow-up with status. </p> <p>OSDConf 2015<br /> Post Event report released</p> <p>GovHack<br /> WEbsite has launched and looks spiffy. There are 30 events this year. Initial comms have gone out and sponsorship is on track.</p> <p>JoomlaDay<br /> In progress</p> <p>DrupalGov<br /> --</p> <p>WordCamp Sunshine Coast 2016<br /> Books can be closed. </p> <p>WordCamp Sydney 2016<br /> Very well organised and on top of everything</p> <p>CiviCRM 2017 interested in aligning with LA<br /> Nothing to report</p> <p>5. Items for noting</p> <p>6. Other business<br /> 6 Month check, how are we travelling. </p> <p>Carried Over from Previous Minutes<br /> Linux Australia as charity funds funnel?<br /> It’s been raised that it would be nice to have Linux Australia (or something else?) as a local, tax deductible vessel via which Australian could donate directly to, for example, the Software Freedom Conservancy.<br /> ACTION: Kathy to reach out to Jon, and try to partner with EFA in regards to Tax Deductible donations. Kathy to respond to the digital rights campaign email. </p> <p>New Other Business<br /> 7. Other business carried from previous Council<br /> ACTION: Cherie to review Minutes from F2F and add to next meeting agenda if further discussion required.</p> <p>8. In Camera<br /> 2 items were discussed in camera</p> <p>2043AEST close.</p> Linux Australia Mon, 13 Jun 2016 02:04:21 +0000 sgermaine 3581 at http://linux.org.au Council Minutes Tuesday 24th May 2016 http://linux.org.au/meeting/2016-05-24 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2016-05-24 <span class="date-display-start">19:35</span><span class="date-display-separator"> - </span><span class="date-display-end">20:30</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Kathy, Cherie, Tony, Hugh</p> <p>Apologies:<br /> Sae Ra</p> <p>Meeting opened by Hugh at 1935hrs and quorum was achieved</p> <p>MOTION that the previous minutes of 25 April are correct<br /> Moved: Kathy<br /> Seconded: Cherie<br /> CARRIED with one abstention</p> <p>2. Log of correspondence<br /> Motions moved on list<br /> None</p> <p>General correspondence<br /> None</p> <p>VPAC Closure<br /> Email notice to be sent out.<br /> ACTION complete, no further action</p> <p>Insurance<br /> UPDATE: Sohan was chased 25th April, awaiting update<br /> UPDATE: an invoice has been sent. Kathy to raise the invoice and ping Sae Ra to approve in Westpac.<br /> UPDATE: All now approved and paid</p> <p>3. Review of action items from previous meetings</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> ACTION: Needs analysis of website feature requirements. Should we make things simpler?<br /> Understanding the User Needs of the website<br /> ACTION: Kathy to approach the Membership team Subcommittee.<br /> Draft a survey to better understand the usage of the public facing website. The membership team is in progress.<br /> ACTION Kathy to communicate with the Linux Aus List.<br /> Survey has been sent out to the Linux Aus list.<br /> Need to compile a summary of answers from the survey.<br /> UPDATE: Survey has been completed, and key findings and recommendations sent to the Linux Aus list.<br /> UPDATE: Survey was sentout to the LA list. Look at wireframes and look at candidate platforms. Tl:dr membership team have been doing stuff.<br /> UPDATE: Quotes received from Agileware and DevApp regarding hosting of CiviCRM, Kathy currently following up. </p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> High Priority. Tony to update Action Register<br /> UPDATE: still blocked by getting access to the NZ accounts.<br /> UPDATE: Tony still attempting to engage with the bank</p> <p>Please refer to Action Items list for more items. </p> <p>4. Items for discussion</p> <p>Standing item: review activities list for new items<br /> https://github.com/linuxaustralia/constitution_and_policies/blob/master/activities-calendar.md </p> <p>Call for bids for linux.conf.au 2019<br /> ACTION: Tony to do the Python script magic and amend dates, then to formally announce the call for bids</p> <p>Informal request to Hugh from Ben Dechrai BuzzConf https://buzzconf.io/sponsor-buzzconf-2016/ asking if LA would consider sponsoring. Have said would float informally with Council in first instance.<br /> Very much in the Linux Australia.<br /> Excellent atmosphere.<br /> It is not an open source event. Semi-corporate presenters.<br /> There are no issues with the integrity or running of the event just not sure that LA should be sponsoring the event because it&#039;s not open source focussed.<br /> IF buzzconf was to subscribe to the more open source of the way of things. It is more of a case of needing corporate sponsorship.<br /> It is worth exploring further<br /> Logo/visibility and what options are available etc. It would be worthwhile looking at numbers on what things we could provide.<br /> ACTION: Hugh to have a chat with Ben<br /> UPDATE: In Progress - Hugh to review action items from F2F re amount and go from there.</p> <p>Event Updates:<br /> LCA2016 update<br /> ACTION: Kathy to send the event report</p> <p>LCA2017 update<br /> LCA2017 want to use a different payment provider, Stripe instead of SecurePay. Fees not significantly different.<br /> ACTION: Tony to assess and respond to Chris Neugebauer, allowing us to use SecurePay in future if Stripe doesn’t work out</p> <p>LCA2018 update<br /> Email sent to ghosts: date issues, now options are 8th Jan or 25th, both have problems, not unsurmountable. Final dates TBC</p> <p>PyConAU update<br /> Earlybird sold out in 24 hours<br /> All progressing well</p> <p>Drupal South Gold Coast 2016<br /> Cherie phoned Vlad and sent email asking what assistance is required, where they are in planning etc. ALso sent email to Donna B asking how involved she wants to be.<br /> Westpac walkthrough date set</p> <p>OSDConf 2015<br /> A well written post event report went out. This item can likely now be removed from future agendas</p> <p>GovHack<br /> Email from Kathy<br /> ACTION: Kathy to seek an informal indication of financial position so that we know the financial risk exposure.<br /> Xero access: Tony to chat with auditor first. Accountant fees will be negligible. Once auditor meeting has happened, Jan’s bookkeeper will need to set up the separate instance. </p> <p>JoomlaDay<br /> Sponsorship outstanding<br /> ACTION: Hugh to send another chasing email</p> <p>DrupalGov<br /> ACTION</p> <p>WordCamp Sunshine Coast 2016<br /> Nearly 200 pax, although 300 expected.<br /> Bills appear to be paid<br /> Possibly in black - accounts need to be completed<br /> Kathy to watch for outstanding bills then close books<br /> Post event report will follow (Kathy chasing up)</p> <p>WordCamp Sydney 2016<br /> Well organised, mature event team<br /> Dates and venue locked in<br /> Few $k in review already from ticket sales<br /> Access to Xero complete<br /> Should only require light touch </p> <p>CiviCRM 2017 interested in aligning with LA<br /> Tony suggested sponsoring<br /> Agileware quote for hosting vgood (Kathy)</p> <p>5. Items for noting</p> <p>6. Other business</p> <p>Carried Over from Previous Minutes<br /> Linux Australia as charity funds funnel?<br /> It’s been raised that it would be nice to have Linux Australia (or something else?) as a local, tax deductible vessel via which Australian could donate directly to, for example, the Software Freedom Conservancy.<br /> ACTION: Kathy to reach out to Jon, and try to partner with EFA in regards to Tax Deductible donations. Kathy to respond to the digital rights campaign email. </p> <p>New Other Business<br /> 7. Other business carried from previous Council<br /> ACTION: Cherie to review Minutes from F2F and add to next meeting agenda if further discussion required.</p> <p>8. In Camera<br /> 1 item was discussed in camera</p> <p>2030AEST close.</p> Linux Australia Mon, 13 Jun 2016 01:58:51 +0000 sgermaine 3580 at http://linux.org.au Council Minutes Tuesday 26th April 2016 http://linux.org.au/meeting/2016-04-26 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2016-04-26 <span class="date-display-start">19:37</span><span class="date-display-separator"> - </span><span class="date-display-end">20:36</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Kathy, Cherie, Katie, Sae Ra</p> <p>Apologies:<br /> Tony, Craige, Hugh, </p> <p>Meeting opened by Kathy at 1937hrs and quorum was achieved</p> <p>MOTION that the previous minutes of 12 April are correct<br /> Moved: Katie<br /> Seconded: Sae Ra<br /> Carried with 1 abstention</p> <p>2. Log of correspondence<br /> Motions moved on list<br /> 3 Motions<br /> MOTION by KATHY REID that the GovHack 2016 budget provided by GovHack Subcommittee, and which is assumed to be approved by GovHack Subcommittee, is approved on condition that the following changes are made:<br /> The midline budget should be refactored to estimate a 10% increase in revenue, not a 15% increase in revenue<br /> An expense of $4k should be budgeted to help cover LA Xero / insurance costs<br /> The current contingency should remain<br /> Seconded by SAE RA GERMAINE<br /> Carried</p> <p>MOTION by KATHY REID that the Event Checklist be pulled into the Policies and Constitution repository to act as a guide for event teams and LA<br /> Seconded by SAE RA GERMAINE<br /> Carried<br /> UPDATE: This has been merged to master on GitHub. </p> <p>MOTION by KATHY REID that the proposed GovHack Subcommittee policy be approved as the basis on which a GovHack Subcommittee can be formed, replacing in this instance the existing Subcommittee Policy due to the special requirements of the GovHack Subcommittee<br /> Seconded by SAE RA GERMAINE<br /> Carried<br /> ACTION: Kathy to work with Tony. The markdown format of this Subcommittee Policy needs to be PRd and merged to master branch on GitHub. Tony has the markdown format, just needs a PR and a merge. </p> <p>General correspondence<br /> VPAC Closure<br /> Email notice to be sent out.<br /> MOTION by KATHY REID: that Linux Australia would like to thank the Linux Australia Admin for their quick response and tireless efforts in keeping the Linux Australia infrastructure up and running.<br /> Seconded: KATIE<br /> Carried</p> <p>MOTION by KATHY REID should the spam thread become more heated that Linux Australia Council to place the list in moderation.<br /> Seconded: KATIE<br /> Carried</p> <p>Insurance<br /> UPDATE: Sohan was chased 25th April, awaiting update<br /> UPDATE: an invoice has been sent. Kathy to raise the invoice and ping Sae Ra to approve in Westpac.</p> <p>3. Review of action items from previous meetings</p> <p>Request from infrastructure subcommittee for assistance around previous LCA websites.<br /> ACTION: Sae Ra to work with Steve W around this<br /> In Progress<br /> Sae Ra to drop a line to Steve</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> ACTION: Needs analysis of website feature requirements. Should we make things simpler?<br /> Understanding the User Needs of the website<br /> ACTION: Kathy to approach the Membership team Subcommittee.<br /> Draft a survey to better understand the usage of the public facing website. The membership team is in progress.<br /> ACTION Kathy to communicate with the Linux Aus List.<br /> Survey has been sent out to the Linux Aus list.<br /> Need to compile a summary of answers from the survey.<br /> UPDATE: Survey has been completed, and key findings and recommendations sent to the Linux Aus list.<br /> UPDATE: Survey was sentout to the LA list. Look at wireframes and look at candidate platforms. Tl:dr membership team have been doing stuff.</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> High Priority. Tony to update Action Register<br /> UPDATE: still blocked by getting access to the NZ accounts. </p> <p>Please refer to Action Items list for more items. </p> <p>4. Items for discussion</p> <p>Face to face timing and preparation - we should get the ball rolling on this.<br /> Meeting in Melbourne.<br /> ACTION Katie to Setup a doodle poll for an appropriate weekend for face-to-face<br /> 7th/8th May<br /> ACTION: Kathy to invite Josh H to Face to Face.<br /> UPDATE: Josh H has confirmed availability for F2F, he is happy to arrive the Friday night and participate for the full weekend. He is awaiting location / accommodation details.<br /> Key items for preparation is accommodation and travel.<br /> ACTION: Tony for travel<br /> ACTION: Kathy for accommodation<br /> FOR DISCUSSION: Agenda items for discussion, adding phone numbers to agenda. Do we want to prioritise agenda items?<br /> ACTION Kathy: Make sure Josh H has the agenda. </p> <p>Informal request to Hugh from Ben Dechrai BuzzConf https://buzzconf.io/sponsor-buzzconf-2016/ asking if LA would consider sponsoring. Have said would float informally with Council in first instance.<br /> Very much in the Linux Australia.<br /> Excellent atmosphere.<br /> It is not an open source event. Semi-corporate presenters.<br /> There are no issues with the integrity or running of the event just not sure that LA should be sponsoring the event because it&#039;s not open source focussed.<br /> IF buzzconf was to subscribe to the more open source of the way of things. It is more of a case of needing corporate sponsorship.<br /> It is worth exploring further<br /> Logo/visibility and what options are available etc. It would be worthwhile looking at numbers on what things we could provide.<br /> ACTION: Hugh to have a chat with Ben<br /> UPDATE: In Progress. </p> <p>Event Updates:<br /> LCA2016 update<br /> Council to formally review the post-event report. And determine if this needs to be sent to the list<br /> Organise debrief.</p> <p>LCA2017 update<br /> Ghosts:<br /> Was very successful.<br /> The history of the venue is there and the running of it should be smooth.<br /> Admin team is up to speed. The running of the conference will be great. </p> <p>LCA2018 update<br /> ACTION: Katie to chase up the team for information before face-to-face</p> <p>PyConAU update<br /> Deferred to next teleconference</p> <p>Drupal South Gold Coast 2016<br /> Cherie to be the point person for this.<br /> ACTION: Kathy to take on the action item spreadsheet.</p> <p>OSDConf 2015<br /> ACTION: Katie review the event report, and if we should be releasing the report.</p> <p>GovHack<br /> Seem to be speeding along.<br /> GovHack NZ are doing wonderful things.</p> <p>JoomlaDay<br /> Nothing to report.</p> <p>DrupalGov<br /> Outstanding reimbursement<br /> ACTION Kathy: Outstanding reimbursement</p> <p>WordCamp Sunshine Coast 2016<br /> Just under 2 weeks until show time. They are ready to go.<br /> ACTION Kathy: check to see how things are going. </p> <p>WordCamp Sydney 2016<br /> Ticking along really well. There’s a little bit of an issue with finance access. All should now be resolved. </p> <p>5. Items for noting<br /> Nil items for noting</p> <p>6. Other business<br /> Carried Over from Previous Minutes<br /> Linux Australia as charity funds funnel?<br /> It’s been raised that it would be nice to have Linux Australia (or something else?) as a local, tax deductible vessel via which Australian could donate directly to, for example, the Software Freedom Conservancy.<br /> ACTION: Kathy to reach out to Jon, and try to partner with EFA in regards to Tax Deductible donations. Kathy to respond to the digital rights campaign email. </p> <p>FOSS As A Service - GNU Social - Moved to Action Items list</p> <p>7. In Camera<br /> 1 item was discussed in camera</p> <p>2036AEST close.</p> Linux Australia Mon, 13 Jun 2016 01:54:42 +0000 sgermaine 3579 at http://linux.org.au Council Minutes Tuesday 12th April 2016 http://linux.org.au/meeting/2016-04-12 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2016-04-12 <span class="date-display-start">19:37</span><span class="date-display-separator"> - </span><span class="date-display-end">20:24</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Kathy, Sae Ra, Katie, Tony, Hugh</p> <p>Apologies:<br /> Cherie, Craige, </p> <p>Meeting opened by Hugh at 1937hrs and quorum was achieved</p> <p>MOTION that the previous minutes of 29 March are correct<br /> Moved: Hugh<br /> Seconded: Kathy<br /> Carried 1 abstention</p> <p>2. Log of correspondence<br /> Motions moved on list<br /> 1 Motion<br /> MOTION by Kathy Reid that the proposed GovHack Subcommittee policy be approved as the basis on which a GovHack Subcommittee can be formed, replacing in this instance the existing Subcommittee Policy due to the special requirements of the GovHack Subcommittee<br /> SECONDED by Sae Ra Germaine<br /> Carried </p> <p>General correspondence</p> <p>Insurance<br /> Certificate of currancy</p> <p>GovHack<br /> Motion has been moved, to accept the subcommittee policy<br /> GovHack Subcommittee to get to the LA Council the Budget<br /> ACTION: Tony<br /> ACTION: Kathy - Email govhack to get the projected numbers/actuals from 2016 and outline the proposed plan<br /> Late tomorrow/midday thursday, council motion published on list that accepts budget and go.<br /> Access to Xero can be granted tomorrow morning, invoices can be generated and then sent out once the budget has been approved.<br /> MOTION BY HUGH BLEMINGS to form the GovHack Subcommittee including the GovHack Global Operations team with Sae Ra Germaine and Tony Breeds as standing council members until community members can be found.<br /> Seconded: SAE RA GERMAINE<br /> Passed. </p> <p>From Previous Meetings:<br /> VPAC Closure<br /> MemberDB is not hard to move. Most of linux.org.au. There’s a few LUG things/DNS stuff.<br /> ACTION: Josh H to ping Steve<br /> MemberDB is moved to a new host<br /> Needs a quick code audit<br /> Double check results of previous elections all match old host<br /> Josh H to follow up with Steve any further work<br /> ACTION: Sae Ra to ping steve.<br /> Update:<br /> Work in progress.</p> <p>3. Review of action items from previous meetings</p> <p>Request from infrastructure subcommittee for assistance around previous LCA websites.<br /> ACTION: Sae Ra to work with Steve W around this<br /> In Progress<br /> Sae Ra to drop a line to Steve</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> ACTION: Needs analysis of website feature requirements. Should we make things simpler?<br /> Understanding the User Needs of the website<br /> ACTION: Kathy to approach the Membership team Subcommittee.<br /> Draft a survey to better understand the usage of the public facing website. The membership team is in progress.<br /> ACTION Kathy to communicate with the Linux Aus List.<br /> Survey has been sent out to the Linux Aus list.<br /> Need to compile a summary of answers from the survey.</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> High Priority. Tony to update Action Register<br /> UPDATE: still blocked by getting access to the NZ accounts. </p> <p>Admin Team draft budget from STEVEN WALSH<br /> UPDATE: Awaiting for a more firm budget<br /> UPDATE: Still awaiting<br /> UPDATE: Steve is on holidays and it will be followed up later.<br /> UPDATE: Tony to follow up.<br /> In Progress.<br /> ACTION: Sae Ra to ask Steve</p> <p>Please refer to Action Items list for more items. </p> <p>ACTION: Kathy to create a Events checklist. </p> <p>4. Items for discussion</p> <p>Kathy to follow up with Chris Skene and possibly connect with Donna Benjamin.<br /> implementing a measure to make sure we have oversight over the committees.<br /> ACTION: Kathy to contact<br /> Eventbrite payment has been chased. And post event report is sought.<br /> 1 more transaction needs to be reviewed and finalised. Waiting on the post event report. </p> <p>Face to face timing and preparation - we should get the ball rolling on this.<br /> Meeting in Melbourne.<br /> ACTION Katie to Setup a doodle poll for an appropriate weekend for face-to-face<br /> 7th/8th May<br /> ACTION: Kathy to invite Josh H to Face to Face.<br /> UPDATE: Josh H has confirmed availability for F2F, he is happy to arrive the Friday night and participate for the full weekend. He is awaiting location / accommodation details.<br /> Key items for preparation is accommodation and travel.<br /> ACTION: Tony for travel<br /> ACTION: Kathy for accommodation</p> <p>Our insurance coverage ends on 19th April 2016, we might want to discuss renewal and coverage as we only have about a month to renew<br /> As above</p> <p>GovHack in general - ie recapping Council on the Friday night discussion<br /> As above<br /> Membership committee next actions - recapping Council on the Thursday night discussion<br /> As above</p> <p>Informal request to Hugh from Ben Dechrai BuzzConf https://buzzconf.io/sponsor-buzzconf-2016/ asking if LA would consider sponsoring. Have said would float informally with Council in first instance.<br /> Very much in the Linux Australia.<br /> Excellent atmosphere.<br /> It is not an open source event. Semi-corporate presenters.<br /> There are no issues with the integrity or running of the event just not sure that LA should be sponsoring the event because it&#039;s not open source focussed.<br /> IF buzzconf was to subscribe to the more open source of the way of things. It is more of a case of needing corporate sponsorship.<br /> It is worth exploring further<br /> Logo/visibility and what options are available etc. It would be worthwhile looking at numbers on what things we could provide.<br /> ACTION: Hugh to have a chat with Ben<br /> UPDATE: In Progress. </p> <p>Schwag options for Linux Australia to send out to events. </p> <p>Event Updates:<br /> LCA2016 update<br /> Post event report was submitted.</p> <p>LCA2017 update<br /> Ghosts this weekend<br /> Kathy to forward twitter details to Chris. </p> <p>LCA2018 update<br /> All good</p> <p>PyConAU update<br /> The word is getting out.<br /> They were initially blocked for a period of time regarding CfP. </p> <p>Drupal South 2016<br /> Progressing ok, invoices have been generated. On track for their conference.</p> <p>OSDConf 2015<br /> Post Event report has been received and all books have been closed.<br /> Kathy to draft ODSConf call for bids </p> <p>GovHack<br /> As Above</p> <p>JoomlaDay<br /> Nothing to report</p> <p>DrupalGov<br /> Finalising payment and seeking a final report. </p> <p>WordCamp Sunshine Coast 2016<br /> In progress. </p> <p>WordCamp Sydney 2016<br /> Starting to bring sponsorship in. Site structure has been sorted out. Will require a budget.<br /> ACTION: Kathy to touch base with WordCamp Sydney to vote on the budget. </p> <p>5. Items for noting<br /> Nil</p> <p>6. Other business<br /> MemberDB</p> <p>Carried Over from Previous Minutes<br /> Linux Australia as charity funds funnel?<br /> It’s been raised that it would be nice to have Linux Australia (or something else?) as a local, tax deductible vessel via which Australian could donate directly to, for example, the Software Freedom Conservancy.<br /> ACTION: Kathy to reach out to Jon, and try to partner with EFA in regards to Tax Deductible donations. Kathy to respond to the digital rights campaign email. </p> <p>FOSS As A Service - GNU Social - Moved to Action Items list</p> <p>New Mailing List Policy - Moved to Action Items list</p> <p>Proposed Code of Conduct Amendments, by Christopher Neugebauer<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/13 - “removes a &quot;specific problem behaviour&quot; that I believe was added to the code of conduct in jest several years ago, and has made it difficult to have meaningful discussions about the remainder of the provisions of the code of conduct.”<br /> MOTION by Katie to accept the Pull request from Chris N.<br /> Seconded: Craige<br /> Carried with 2 abstentions. </p> <p>7. Other business carried from previous Council<br /> Request from LUKE JOHN to Officially oppose the TPP<br /> Confirmed. Hugh to put the wording around to a thank you and announcement.<br /> Motion by Kathy Reid Thanks goes to Josh Stewart for his help with putting together the TPP submission.<br /> Seconded Hugh Blemings</p> <p>8. In Camera<br /> Nil items were discussed in camera</p> <p>2024hrs close.</p> Linux Australia Mon, 13 Jun 2016 01:51:20 +0000 sgermaine 3578 at http://linux.org.au Council Minutes Tuesday 29th March 2016 http://linux.org.au/meeting/2016-03-29 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2016-03-29 <span class="date-display-start">19:31</span><span class="date-display-separator"> - </span><span class="date-display-end">21:00</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Hugh, Sae Ra, Kathy, Cherie, Tony</p> <p>Apologies:<br /> Katie, Craige</p> <p>Meeting opened by Hugh at 1931hrs and quorum was achieved</p> <p>MOTION that the previous minutes of 15 March are correct<br /> Moved: Cherie<br /> Seconded: Kathy<br /> Carried with 1 abstention </p> <p>2. Log of correspondence<br /> Motions moved on list<br /> 1 Motion Pending</p> <p>MOTION by Kathy Reid that in alignment with the Subcommittee Policy (v2) a Subcommittee is formed to run WordCamp Sydney 2016 with the following membership;</p> <p>Wil Brown (chair) -<br /> Kristen Symonds (treasurer) -<br /> Peter Shilling (organiser) -<br /> James Carmody (organiser) -<br /> Isabel Brison (organiser) -<br /> Jude Love (organiser) -<br /> Dion Beetson (organiser) -<br /> Dee Teal (community rep) -<br /> Peter Bui (community rep) - </p> <p>SECONDED: Tony Breeds<br /> Passed unanimously. </p> <p>General correspondence</p> <p>GovHack Subcommittee policy<br /> ACTION:<br /> Kathy to Draft the motion<br /> Suggest the changes to govhack on the termination terms to 30 days to return any finances when starting the partnership.</p> <p>From Previous Meetings:<br /> VPAC Closure<br /> MemberDB is not hard to move. Most of linux.org.au. There’s a few LUG things/DNS stuff.<br /> ACTION: Josh H to ping Steve<br /> MemberDB is moved to a new host<br /> Needs a quick code audit<br /> Double check results of previous elections all match old host<br /> Josh H to follow up with Steve any further work<br /> ACTION: Sae Ra to ping steve. </p> <p>Proposing that Linux Australia fund Software Freedom Conservancy by FRANCOIS MARIER<br /> Defer for 2016 F2F - Removed from the Council Agenda. </p> <p>3. Review of action items from previous meetings</p> <p>Request from infrastructure subcommittee for assistance around previous LCA websites.<br /> ACTION: Sae Ra to work with Steve W around this<br /> In Progress<br /> Sae Ra to drop a line to Steve</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> ACTION: Needs analysis of website feature requirements. Should we make things simpler?<br /> Understanding the User Needs of the website<br /> ACTION: Kathy to approach the Membership team Subcommittee.<br /> Draft a survey to better understand the usage of the public facing website. The membership team is in progress.<br /> ACTION Kathy to communicate with the Linux Aus List.<br /> Survey has been sent out to the Linux Aus list.<br /> Need to compile a summary of answers from the survey.</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: Still in progress<br /> Money shuffling is still required<br /> High Priority. Tony to update Action Register<br /> UPDATE: still blocked by getting access to the NZ accounts. </p> <p>ACTION: Josh H to follow-up on Invoices from WordCamp Sydney<br /> ACTION: Missing Payment from NewsCorp Assigned to Tony Breeds<br /> Payment has now been received. </p> <p>Admin Team draft budget from STEVEN WALSH<br /> UPDATE: Awaiting for a more firm budget<br /> UPDATE: Still awaiting<br /> UPDATE: Steve is on holidays and it will be followed up later.<br /> UPDATE: Tony to follow up.<br /> In Progress.<br /> ACTION: Sae Ra to ask Steve</p> <p>Please refer to Action Items list for more items. </p> <p>ACTION: Kathy to create a Events checklist. </p> <p>4. Items for discussion</p> <p>Kathy to follow up with Chris Skene and possibly connect with Donna Benjamin.<br /> implementing a measure to make sure we have oversight over the committees.<br /> ACTION: Kathy to contact<br /> Eventbrite payment has been chased. And post event report is sought. </p> <p>Face to face timing and preparation - we should get the ball rolling on this.<br /> Meeting in Melbourne.<br /> ACTION Katie to Setup a doodle poll for an appropriate weekend for face-to-face<br /> 7th/8th May<br /> ACTION: Kathy to invite Josh H to Face to Face.<br /> UPDATE: Josh H has confirmed availability for F2F, he is happy to arrive the Friday night and participate for the full weekend. He is awaiting location / accommodation details.<br /> Key items for preparation is accommodation and travel.<br /> ACTION: Tony for travel<br /> ACTION: Kathy for accommodation</p> <p>Our insurance coverage ends on 19th April 2016, we might want to discuss renewal and coverage as we only have about a month to renew</p> <p>GovHack in general - ie recapping Council on the Friday night discussion<br /> View to form GovHack Australia as a subcommittee of Linux Australia. Went through the rundown of how things work, legalities, all went smoothly. Part of the conversation was around the autonomy of GovHack. GovHack to come to LA with a subcommittee policy. Community Membership, for oversight. </p> <p>Membership committee next actions - recapping Council on the Thursday night discussion</p> <p>Informal request to Hugh from Ben Dechrai BuzzConf https://buzzconf.io/sponsor-buzzconf-2016/ asking if LA would consider sponsoring. Have said would float informally with Council in first instance.<br /> Very much in the Linux Australia.<br /> Excellent atmosphere.<br /> It is not an open source event. Semi-corporate presenters.<br /> There are no issues with the integrity or running of the event just not sure that LA should be sponsoring the event because it&#039;s not open source focussed.<br /> IF buzzconf was to subscribe to the more open source of the way of things. It is more of a case of needing corporate sponsorship.<br /> It is worth exploring further<br /> Logo/visibility and what options are available etc. It would be worthwhile looking at numbers on what things we could provide.<br /> ACTION: Hugh to have a chat with Ben<br /> UPDATE: In Progress. </p> <p>Schwag options for Linux Australia to send out to events. </p> <p>Event Updates:</p> <p>LCA2016 update<br /> Previous Meeting<br /> Geelong Debrief (email from Josh H): ”I think it&#039;s useful for LCA teams to do a debrief style ghosts meeting with either a rep from the council or a ghost”<br /> To take back to David</p> <p>LCA2017 update<br /> Previous Meeting<br /> Ghosts has been organised. 16/17th April.<br /> ACTION: Hacking away.</p> <p>LCA2018 update<br /> Previous Meeting<br /> Need to form the subcommittee to approve the budget and community members.<br /> ACTION: Katie to run point with the team and follow-up<br /> ACTION: to go onto the Face-to-face agenda.<br /> Seem to be working along, domains etc. </p> <p>PyConAU update<br /> Previous Meeting<br /> ACTION: Tony to take point.<br /> CfP is about to open.<br /> Arranging Keynotes.</p> <p>Drupal South 2016<br /> Previous Meeting<br /> ACTION: Kathy to take point.<br /> Need to lock in a budget and to give the training.<br /> Kathy to reach out.</p> <p>OSDConf 2015<br /> Previous Meeting<br /> Post event report in progress.</p> <p>GovHack<br /> Previous Meeting<br /> Sponsorship Agreement - for review<br /> Subcommittee Policy - meeting to be convened, requesting participation from other Council members<br /> Tony and Sae Ra to take point on behalf of LA to speak with GovHack. </p> <p>JoomlaDay<br /> Tony to ping the organisers.<br /> Previous Meeting<br /> Event has been finished. 1 sponsorship invoice is outstanding. Post event report to come.</p> <p>DrupalGov<br /> Previously covered.<br /> Previous Meeting<br /> Covered by Kathy</p> <p>WordCamp Sunshine Coast 2016<br /> Previous Meeting<br /> Meeting with Luke<br /> Need to get the team setup in the financial system and get them up and running on the event.<br /> Really professional vibe. Added to the website. We need to get them Xero access. Venue, sponsors etcs</p> <p>WordCamp Sydney 2016<br /> Kathy to communicate.<br /> Previous Meeting<br /> Monday 21st Kathy will talk to them re subcommittee policy.</p> <p>5. Items for noting<br /> Nil</p> <p>6. Other business<br /> MemberDB<br /> Emails have been sent out regarding the survey. Follow-up will be provided once results have been collated.</p> <p>Carried Over from Previous Minutes<br /> Linux Australia as charity funds funnel?<br /> It’s been raised that it would be nice to have Linux Australia (or something else?) as a local, tax deductible vessel via which Australian could donate directly to, for example, the Software Freedom Conservancy.<br /> ACTION: Kathy to reach out to Jon, and try to partner with EFA in regards to Tax Deductible donations. Kathy to respond to the digital rights campaign email. </p> <p>FOSS As A Service - GNU Social - Moved to Action Items list</p> <p>New Mailing List Policy - Moved to Action Items list</p> <p>Proposed Code of Conduct Amendments, by Christopher Neugebauer<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/12 – “establishes that technology choices are not grounds for harassment of attendees of our events.”<br /> ACTION: To be deferred to Face-to-Face<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/13 - “removes a &quot;specific problem behaviour&quot; that I believe was added to the code of conduct in jest several years ago, and has made it difficult to have meaningful discussions about the remainder of the provisions of the code of conduct.”<br /> MOTION by Katie to accept the Pull request from Chris N.<br /> Seconded: Craige<br /> Carried with 2 abstentions.<br /> Misc Pending Policy Pull Requests<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/15 Remove repeated second paragraph from Rationale<br /> MOTION: by Katie to merge pull request #15<br /> Seconded Tony<br /> Passed</p> <p>Enable SPF on mailing lists<br /> as per mailing list conversations<br /> Council to seek Admin Team’s advice.<br /> MOTION: Kathy The change to SPF is reverted so we go back to the state we were at previously<br /> Seconded: Cherie.<br /> Carried.<br /> ACTION: Kathy to liaise with Admin Team.<br /> UPDATE: Kathy emailed Admin Team 15th March for advice, awaiting advice<br /> Emailed admin team. </p> <p>Insurance Policy:<br /> Is our coverage adequate?<br /> Is there any extensions we need to<br /> ACTION: Kathy to make the call to pay the insurance like for like.</p> <p>New Other Business</p> <p>7. Other business carried from previous Council<br /> Meetup payments for LCA, Humbug, LibrePlanet.<br /> Clinton Roy has been funding the account.<br /> We are currently paying for the SLUG meetup.<br /> Deferred until current meetup account is evaluated and if it can use the LA account or if we have to create a new account.<br /> LCA is now under the Linux Australia account<br /> ACTION: Josh H to find out how to consume the other Meetup events: Humbug, LibrePlanet.<br /> Humbug meetup has a subscription for the next 6 months.<br /> James: to chase up with Clinton re LibrePlanet.<br /> UPDATE: In Progress</p> <p>Request from LUKE JOHN to Officially oppose the TPP<br /> Confirmed. Hugh to put the wording around to a thank you and announcement.<br /> Motion by Kathy Reid Thanks goes to Josh Stewart for his help with putting together the TPP submission.<br /> Seconded Hugh Blemings</p> <p>2100AEDST close.</p> Linux Australia Mon, 13 Jun 2016 01:45:21 +0000 sgermaine 3577 at http://linux.org.au Council Minutes Tuesday 15th March 2016 http://linux.org.au/meeting/2016-03-15 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2016-03-15 <span class="date-display-start">19:36</span><span class="date-display-separator"> - </span><span class="date-display-end">20:45</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Hugh, Sae Ra, Katie, Cherie, Kathy</p> <p>Apologies:<br /> Tony, Craige, </p> <p>Meeting opened by Hugh at 1936hrs and quorum was achieved</p> <p>MOTION that the previous minutes of 1 March are correct<br /> Moved: Kathy<br /> Seconded: Cherie<br /> Carried with 1 abstention</p> <p>2. Log of correspondence<br /> Motions moved on list<br /> Nil</p> <p>General correspondence</p> <p>From Previous Meetings:<br /> VPAC Closure<br /> MemberDB is not hard to move. Most of linux.org.au. There’s a few LUG things/DNS stuff.<br /> ACTION: Josh H to ping Steve<br /> MemberDB is moved to a new host<br /> Needs a quick code audit<br /> Double check results of previous elections all match old host<br /> Josh H to follow up with Steve any further work</p> <p>Strategic Plan submitted by KATHY REID<br /> Tabled<br /> Good community discussion<br /> Should be considered by 2016 council<br /> MOTION by CHRIS N that we commend the strategic plan as written by KATHY REID for consideration by the 2016 council.<br /> SECONDED: Joshua Hesketh<br /> Passed unanimously</p> <p>linux.com.au Renewal Notification from ENETICA - 90 days<br /> Josh H to pay with LA debit card<br /> UPDATE: Kathy has paid this with her LA debit card, can be removed from agenda</p> <p>Proposing that Linux Australia fund Software Freedom Conservancy by FRANCOIS MARIER<br /> Defer for 2016 budget</p> <p>3. Review of action items from previous meetings</p> <p>Request from infrastructure subcommittee for assistance around previous LCA websites.<br /> ACTION: Sae Ra to work with Steve W around this<br /> In Progress<br /> Sae RA to drop a line to STeve</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> Discussion held about means of finding people willing to assist with both the maintenance of the website platform as well as the content available on this.<br /> JOSH H to speak to Donna regarding this<br /> UPDATE: Ongoing<br /> UPDATE: to be moved to a general action item. To do a call for help to work on the website. Could this be treated as a project.<br /> We need to at least get the website to D8 and automate the updating process.<br /> ACTION: Josh to get a backup of the site to Craig<br /> ACTION: Craige to stage the website to see how easy it is to update.<br /> UPDATE: Craige to log in to the website to elevate permissions.<br /> UPDATE: Still in progress<br /> ACTION: Josh H to tarball the site.<br /> Outstanding action<br /> In Progress<br /> Completed<br /> ACTION: Craige to send key to Josh H<br /> In progress.<br /> Desire to do things as open as possible so that others can contributes<br /> ACTION: Needs analysis of website feature requirements. Should we make things simpler?<br /> Understanding the User Needs of the website<br /> ACTION: Kathy to approach the Membership team Subcommittee.<br /> Draft a survey to better understand the usage of the public facing website. The membership team is in progress.<br /> ACTION Kathy to communicate with the Linux Aus List. </p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: Still in progress<br /> Money shuffling is still required<br /> High Priority. Tony to update Action Register </p> <p>ACTION: Josh H to follow-up on Invoices from WordCamp Sydney<br /> UPDATE: Would be interested in changing the subcommittee structure for ongoing conferences. Conference committees to draft a policy.<br /> UPDATE: Currently being followed up.<br /> ACTION: Josh H to follow this up<br /> Have received information back. Josh to continue following up.<br /> News Limited is still outstanding<br /> WordPress Foundation:<br /> acts similarly as Linux Australia.<br /> Runs multiple WordCamps in the US.<br /> WordPress give access to names to, documentation and financial support to WordCamps outside of US and Australia.<br /> There is a mandate for WordPress to not return a profit.<br /> What to do with outstanding debt:<br /> What to do in the future: WordPress foundation will act as a sponsor to the event.<br /> If the event makes a loss. WordPress foundation is able to act as a safety net.<br /> Debt outstanding for 2014:<br /> MOTION by JOSH HESKETH we cancel the debt for the WordPress foundation for their sponsorship for WordCamp in Sydney<br /> Seconded: Tony<br /> Carried with 1 objection<br /> ACTION: Josh H to Confirm Sponsorship with the WordCamp 2016 budget.<br /> ACTION: Missing Payment from NewsCorp Assigned to Tony bReeds</p> <p>Admin Team draft budget from STEVEN WALSH<br /> UPDATE: Awaiting for a more firm budget<br /> UPDATE: Still awaiting<br /> UPDATE: Steve is on holidays and it will be followed up later.<br /> UPDATE: Tony to follow up.<br /> In Progress.<br /> Use opportunity at LCA to onboard new admin team members if possible.</p> <p>Please refer to Action Items list for more items. </p> <p>ACTION: Kathy to create a Events checklist. </p> <p>BAS was submitted and went through seamlessly. </p> <p>4. Items for discussion</p> <p>Kathy to follow up with Chris Skene and possibly connect with Donna Benjamin.<br /> implementing a measure to make sure we have oversight over the committees. ACTION: Kathy to contact </p> <p>Josh Hesketh that has a Credit Card and is a signatory to the bank accounts<br /> MOTION by Kathy to keep Josh Hesketh as a signatory on LA Bank Accounts and approve his use of an LA Credit Card until such time that we have worked with Westpac to ensure that we have updated the signatories.<br /> Seconded: Tony<br /> Passed</p> <p>Face to face timing and preparation - we should get the ball rolling on this.<br /> Meeting in Melbourne.<br /> ACTION Katie to Setup a doodle poll for an appropriate weekend for face-to-face<br /> 7th/8th May<br /> ACTION: Kathy to invite Josh H to Face to FAce. </p> <p>Our insurance coverage ends on 19th April 2016, we might want to discuss renewal and coverage as we only have about a month to renew</p> <p>During F2F discussions, I&#039;d like to suggest that Josh Hesketh is invited to May F2F (if he&#039;s available / willing) to provide good handover and guidance</p> <p>GovHack in general - ie recapping Council on the Friday night discussion<br /> View to form GovHack Australia as a subcommittee of Linux Australia. Went through the rundown of how things work, legalities, all went smoothly. Part of the conversation was around the autonomy of GovHack. GovHack to come to LA with a subcommittee policy. Community Membership, for oversight. </p> <p>Membership committee next actions - recapping Council on the Thursday night discussion<br /> As discussed.</p> <p>Informal request to Hugh from Ben Dechrai BuzzConf https://buzzconf.io/sponsor-buzzconf-2016/ asking if LA would consider sponsoring. Have said would float informally with Council in first instance.<br /> Very much in the Linux Australia.<br /> Excellent atmosphere.<br /> It is not an open source event. Semi-corporate presenters.<br /> There are no issues with the integrity or running of the event just not sure that LA should be sponsoring the event because it&#039;s not open source focussed.<br /> IF buzzconf was to subscribe to the more open source of the way of things. It is more of a case of needing corporate sponsorship.<br /> It is worth exploring further<br /> Logo/visibility and what options are available etc. It would be worthwhile looking at numbers on what things we could provide.<br /> Hugh to have a chat with Ben Dechrai</p> <p>Event Updates:</p> <p>LCA2016 update<br /> Geelong Debrief (email from Josh H): ”I think it&#039;s useful for LCA teams to do a debrief style ghosts meeting with either a rep from the council or a ghost”<br /> To take back to David</p> <p>LCA2017 update<br /> Ghosts has been organised. 16/17th April.<br /> ACTION: Hugh ask for an update regarding Zookeepr.</p> <p>LCA2018 update<br /> Need to form the subcommittee to approve the budget and community members.<br /> ACTION: Katie to run point with the team and follow-up<br /> ACTION: to go onto the Face-to-face agenda.<br /> Seem to be working along, domains etc. </p> <p>PyConAU update<br /> ACTION: Tony to take point.<br /> CfP is about to open. </p> <p>Drupal South 2016<br /> ACTION: Kathy to take point.<br /> Need to lock in a budget and to give the training.<br /> Kathy to reach out.</p> <p>OSDConf 2015<br /> Post event report in progress.</p> <p>GovHack<br /> Sponsorship Agreement - for review<br /> Subcommittee Policy - meeting to be convened, requesting participation from other Council members<br /> Tony and Sae Ra to take point on behalf of LA to speak with GovHack. </p> <p>JoomlaDay<br /> Event has been finished. 1 sponsorship invoice is outstanding. Post event report to come.</p> <p>DrupalGov<br /> Covered by Kathy</p> <p>WordCamp Sunshine Coast 2016<br /> Meeting with Luke<br /> Need to get the team setup in the financial system and get them up and running on the event.<br /> Really professional vibe. Added to the website. We need to get them Xero access. Venue, sponsors etcs</p> <p>WordCamp Sydney 2016<br /> Monday 21st Kathy will talk to them re subcommittee policy.</p> <p>5. Items for noting<br /> PO Box and Mail Redirection has been paid on Kathy’s CC. </p> <p>6. Other business<br /> Linux Australia as charity funds funnel?<br /> It’s been raised that it would be nice to have Linux Australia (or something else?) as a local, tax deductible vessel via which Australian could donate directly to, for example, the Software Freedom Conservancy.<br /> ACTION: Kathy to reach out to Jon, and try to partner with EFA in regards to Tax Deductible donations. Kathy to respond to the digital rights campaign email. </p> <p>FOSS As A Service - GNU Social - Moved to Action Items list</p> <p>New Mailing List Policy - Moved to Action Items list</p> <p>Proposed Code of Conduct Amendments, by Christopher Neugebauer<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/12 – “establishes that technology choices are not grounds for harassment of attendees of our events.”<br /> ACTION: To be deferred to Face-to-Face<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/13 - “removes a &quot;specific problem behaviour&quot; that I believe was added to the code of conduct in jest several years ago, and has made it difficult to have meaningful discussions about the remainder of the provisions of the code of conduct.”<br /> MOTION by Katie to accept the Pull request from Chris N.<br /> Seconded: Craige<br /> Carried with 2 abstentions. </p> <p>Misc Pending Policy Pull Requests<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/15 Remove repeated second paragraph from Rationale<br /> MOTION: by Katie to merge pull request #15<br /> Seconded Tony<br /> Passed</p> <p>Enable SPF on mailing lists<br /> as per mailing list conversations<br /> Council to seek Admin Team’s advice.<br /> MOTION: Kathy The change to SPF is reverted so we go back to the state we were at previously<br /> Seconded: Cherie.<br /> Carried.<br /> ACTION: Kathy to liaise with Admin Team.<br /> UPDATE: Kathy emailed Admin Team 15th March for advice, awaiting advice<br /> Emailed admin team. </p> <p>Insurance Policy:<br /> Is our coverage adequate?<br /> Is there any extensions we need to<br /> ACTION: Kathy to make the call to pay the insurance like for like.</p> <p>7. Other business carried from previous Council<br /> Meetup payments for LCA, Humbug, LibrePlanet.<br /> Clinton Roy has been funding the account.<br /> We are currently paying for the SLUG meetup.<br /> Deferred until current meetup account is evaluated and if it can use the LA account or if we have to create a new account.<br /> LCA is now under the Linux Australia account<br /> ACTION: Josh H to find out how to consume the other Meetup events: Humbug, LibrePlanet.<br /> Humbug meetup has a subscription for the next 6 months.<br /> James: to chase up with Clinton re LibrePlanet.<br /> UPDATE: In Progress</p> <p>Request from LUKE JOHN to Officially oppose the TPP<br /> Confirmed. Hugh to put the wording around to a thank you and announcement. </p> <p>8. In Camera<br /> Nil items were discussed in camera</p> <p>2045PM AEDST close.</p> Linux Australia Mon, 13 Jun 2016 01:38:39 +0000 sgermaine 3576 at http://linux.org.au Council Minutes Tuesday 1st March 2016 http://linux.org.au/meeting/2016-03-01 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Tue, 2016-03-01 <span class="date-display-start">19:31</span><span class="date-display-separator"> - </span><span class="date-display-end">20:42</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Katie, Kathy (Chair), Sae Ra, Tony, Cherie, Craige, </p> <p>Apologies:<br /> Hugh</p> <p>Meeting opened by Kathy at 2131hrs and quorum was achieved</p> <p>MOTION that the previous minutes of 18 February are correct<br /> Moved: Kathy<br /> Seconded: Craige<br /> Carried with 1 abstention </p> <p>2. Log of correspondence</p> <p>Motions moved on list<br /> MOTION by Kathy Reid<br /> That the changes to the Mailing List Policy to put it into Markdown<br /> format in pull request<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/16<br /> be approved and merged to Master<br /> http://lists.linux.org.au/mailman/private/committee/2016-February/055548.html<br /> Seconded: Tony breeds<br /> Passed<br /> Tony to merge. </p> <p>General correspondence<br /> PO Box Renewal - To be paid. </p> <p>From Previous Meetings:<br /> VPAC Closure<br /> MemberDB is not hard to move. Most of linux.org.au. There’s a few LUG things/DNS stuff.<br /> ACTION: Josh H to ping Steve<br /> MemberDB is moved to a new host<br /> Needs a quick code audit<br /> Double check results of previous elections all match old host<br /> Josh H to follow up with Steve any further work</p> <p>Strategic Plan submitted by KATHY REID<br /> Tabled<br /> Good community discussion<br /> Should be considered by 2016 council<br /> MOTION by CHRIS N that we commend the strategic plan as written by KATHY REID for consideration by the 2016 council.<br /> SECONDED: Joshua Hesketh<br /> Passed unanimously</p> <p>linux.com.au Renewal Notification from ENETICA - 90 days<br /> Josh H to pay with LA debit card</p> <p>Proposing that Linux Australia fund Software Freedom Conservancy by FRANCOIS MARIER<br /> Defer for 2016 budget</p> <p>3. Review of action items from previous meetings</p> <p>Request from infrastructure subcommittee for assistance around previous LCA websites.<br /> ACTION: Sae Ra to work with Steve W around this<br /> In Progress</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> Discussion held about means of finding people willing to assist with both the maintenance of the website platform as well as the content available on this.<br /> JOSH H to speak to Donna regarding this<br /> UPDATE: Ongoing<br /> UPDATE: to be moved to a general action item. To do a call for help to work on the website. Could this be treated as a project.<br /> We need to at least get the website to D8 and automate the updating process.<br /> ACTION: Josh to get a backup of the site to Craig<br /> ACTION: Craige to stage the website to see how easy it is to update.<br /> UPDATE: Craige to log in to the website to elevate permissions.<br /> UPDATE: Still in progress<br /> ACTION: Josh H to tarball the site.<br /> Outstanding action<br /> In Progress<br /> Completed<br /> ACTION: Craige to send key to Josh H<br /> In progress.<br /> Desire to do things as open as possible so that others can contributes<br /> ACTION: Needs analysis of website feature requirements. Should we make things simpler?<br /> Understanding the User Needs of the website<br /> ACTION: Kathy to approach the Membership team Subcommittee. </p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: Still in progress<br /> Money shuffling is still required<br /> High Priority. Tony to update Action REgister </p> <p>ACTION: Josh H to follow-up on Invoices from WordCamp Sydney<br /> UPDATE: Would be interested in changing the subcommittee structure for ongoing conferences. Conference committees to draft a policy.<br /> UPDATE: Currently being followed up.<br /> ACTION: Josh H to follow this up<br /> Have received information back. Josh to continue following up.<br /> News Limited is still outstanding<br /> WordPress Foundation:<br /> acts similarly as Linux Australia.<br /> Runs multiple WordCamps in the US.<br /> WordPress give access to names to, documentation and financial support to WordCamps outside of US and Australia.<br /> There is a mandate for WordPress to not return a profit.<br /> What to do with outstanding debt:<br /> What to do in the future: WordPress foundation will act as a sponsor to the event.<br /> If the event makes a loss. WordPress foundation is able to act as a safety net.<br /> Debt outstanding for 2014:<br /> MOTION by JOSH HESKETH we cancel the debt for the WordPress foundation for their sponsorship for WordCamp in Sydney<br /> Seconded: Tony<br /> Carried with 1 objection<br /> ACTION: Josh H to Confirm Sponsorship with the WordCamp 2016 budget.<br /> ACTION: Missing Payment from NewsCorp Assigned to Tony bReeds<br /> Admin Team draft budget from STEVEN WALSH<br /> UPDATE: Awaiting for a more firm budget<br /> UPDATE: Still awaiting<br /> UPDATE: Steve is on holidays and it will be followed up later.<br /> UPDATE: Tony to follow up.<br /> In Progress.<br /> Use opportunity at LCA to onboard new admin team members if possible.</p> <p>Please refer to Action Items list for more items. </p> <p>ACTION: Kathy to create a Events checklist. </p> <p>BAS was submitted and went through seamlessly. </p> <p>4. Items for discussion</p> <p>DrupalGov retrospective.<br /> Kathy to follow up with Chris Skene and possibly connect with Donna Benjamin.<br /> implementing a measure to make sure we have oversight over the committees. ACTION: Kathy to contact </p> <p>Josh Hesketh that has a Credit Card and is a signatory to the bank accounts<br /> MOTION by Kathy to keep Josh Hesketh as a signatory on LA Bank Accounts and approve his use of an LA Credit Card until such time that we have worked with Westpac to ensure that we have updated the signatories.<br /> Seconded: Tony<br /> Passed</p> <p>Face to face timing and preparation - we should get the ball rolling on this.<br /> Meeting in Melbourne.<br /> ACTION Katie to Setup a doodle poll for an appropriate weekend for face-to-face</p> <p>Event Updates:<br /> LCA2016 update<br /> Post event report drafted, awaiting some final financials before being distributed to Council<br /> Most payments have now been made<br /> Thank you certificates have gone out<br /> Outstanding action items are:<br /> upload slides<br /> post-event report<br /> archive the lca2016 website.</p> <p>LCA2017 update<br /> no new updates from last week.<br /> ACTION: Craige to followup Chris’ westpac details. </p> <p>LCA2018 update<br /> Need to form the subcommittee to approve the budget and community members.<br /> ACTION: Katie to run point with the team and follow-up<br /> ACTION: to go onto the Face-to-face agenda. </p> <p>PyConAU update<br /> ACTION: Tony to take point.<br /> The process around the CfP. </p> <p>Drupal South 2016<br /> ACTION: Kathy to take point.<br /> Need to lock in a budget and to give the training.</p> <p>OSDConf 2015<br /> Post event report in progress.</p> <p>GovHack<br /> Sponsorship Agreement - for review<br /> Subcommittee Policy - meeting to be convened, requesting participation from other Council members<br /> Tony and Sae Ra to take point on behalf of LA to speak with GovHack. </p> <p>JoomlaDay<br /> Event has been finished. 1 sponsorship invoice is outstanding. Post event report to come.</p> <p>DrupalGov<br /> Not all information was gained. Information as above. </p> <p>WordCamp Sunshine Coast 2016<br /> Meeting with Luke<br /> Need to get the team setup in the financial system and get them up and running on the event. </p> <p>5. Items for noting<br /> NIL</p> <p>6. Other business<br /> Linux Australia as charity funds funnel?<br /> It’s been raised that it would be nice to have Linux Australia (or something else?) as a local, tax deductible vessel via which Australian could donate directly to, for example, the Software Freedom Conservancy.<br /> ACTION: Kathy to reach out to Jon, and try to partner with EFA in regards to Tax Deductible donations. Kathy to respond to the digital rights campaign email. </p> <p>FOSS As A Service - GNU Social - Moved to Action Items list</p> <p>New Mailing List Policy - Moved to Action Items list</p> <p>Proposed Code of Conduct Amendments, by Christopher Neugebauer<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/12 – “establishes that technology choices are not grounds for harassment of attendees of our events.”<br /> ACTION: To be deferred to the next meeting<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/13 - “removes a &quot;specific problem behaviour&quot; that I believe was added to the code of conduct in jest several years ago, and has made it difficult to have meaningful discussions about the remainder of the provisions of the code of conduct.”<br /> MOTION by Katie to accept the Pull request from Chris N.<br /> Seconded: Craige<br /> Carried with 2 abstentions. </p> <p>Misc Pending Policy Pull Requests<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/15 Remove repeated second paragraph from Rationale<br /> MOTION: by Katie to merge pull request #15<br /> Seconded Tony<br /> Passed</p> <p>Enable SPF on mailing lists<br /> as per mailing list conversations<br /> Council to seek Admin Team’s advice.<br /> MOTION: Kathy The change to SPF is reverted so we go back to the state we were at previously<br /> Seconded: Cherie.<br /> Carried.<br /> ACTION: Kathy to liaise with Admin Team.</p> <p>7. Other business carried from previous Council<br /> Meetup payments for LCA, Humbug, LibrePlanet.<br /> Clinton Roy has been funding the account.<br /> We are currently paying for the SLUG meetup.<br /> Deferred until current meetup account is evaluated and if it can use the LA account or if we have to create a new account.<br /> LCA is now under the Linux Australia account<br /> ACTION: Josh H to find out how to consume the other Meetup events: Humbug, LibrePlanet.<br /> Humbug meetup has a subscription for the next 6 months.<br /> James: to chase up with Clinton re LibrePlanet.<br /> UPDATE: In Progress</p> <p>Request from LUKE JOHN to Officially oppose the TPP<br /> Action (Josh S): Reach out to Kim Weatherall<br /> ACTION: Hugh to publish email. </p> <p>8. In Camera<br /> 1 item was discussed in camera</p> <p>2042PM Close</p> Linux Australia Mon, 13 Jun 2016 01:31:36 +0000 sgermaine 3575 at http://linux.org.au Council Minutes Thursday 18th February 2016 http://linux.org.au/meeting/2016-02-18 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Thu, 2016-02-18 <span class="date-display-start">19:30</span><span class="date-display-separator"> - </span><span class="date-display-end">21:05</span></span> </div> </div> </div> <p>Welcome to the new Council. </p> <p>1. Meeting overview and key information<br /> Present<br /> Kathy, Tony, Hugh, Craige, Katie, Sae Ra</p> <p>Apologies:<br /> Cherie</p> <p>Meeting opened by Hugh Blemings at 1930hrs and quorum was achieved</p> <p>ACTION: Sae Ra to follow-up with Cherie</p> <p>MOTION that the previous minutes of 27 January are correct<br /> Moved: Sae Ra<br /> Seconded: Craige<br /> Carried with 6 abstentions. Tony was not available for this call. Also new council was not in on this call. </p> <p>2. Log of correspondence<br /> Motions moved on list<br /> Donation match to Give Where You Live for linux.conf.au Geelong 2016 in the amount $AUD 4840<br /> MOTION by TONY BREEDS to approve up to $AUD8k expenditure to match funds raised by LCA2016 to be donated to the nominated charity.<br /> SECONDED by HUGH BLEMINGS<br /> Carried with 1 abstentions</p> <p>EFA Donation in the amount $AUD 1500<br /> MOTION by HUGH BLEMINGS That Linux Australia donate an amount of AU$1,500 to EFA to further the EFAs activities and build closer links between the two organisations.<br /> SECONDED: KATHY REID<br /> Carried</p> <p>Motion to create a Membership team:<br /> MOTION by KATHY REID That a subcommittee be formed in line with v1 of the Subcommittee policy https://github.com/linuxaustralia/constitution_and_policies/blob/master/subcommittee_policy_v1.md) to oversee and deliver requirements, options, recommendations and actions pertaining to the Membership platform of Linux Australia to be referred to as the &quot;Membership Team&quot; with initial members being;<br /> Sae Ra Germaine<br /> Cameron Tudball<br /> Neill Cox<br /> Michael Cordover<br /> Luke John<br /> Kathy Reid<br /> SECONDED: TONY BREEDS<br /> Passed with 1 abstention. </p> <p>General correspondence<br /> Update on progress of GovHack Subcommittee Policy and other GovHack related matters from RICHARD TUBB<br /> Subcommittee policy to be reviewed as soon as it has been submitted by GovHack<br /> Need to ensure we have correct insurance<br /> ACTION: Kathy to prepare a event pack for events that are run under LA. </p> <p>Discussion on list regarding LA Membership of Open Government Partnership</p> <p>SIDE NOTE: Do we have a register anywhere of the organisations and partnerships of which Linux Australia is a member, and if we don’t then I (Kathy) am happy to put this together.<br /> ACTION: Subcommittee register and a LA Member/Partnership register to be added in. </p> <p>VPAC Closure<br /> MemberDB is not hard to move. Most of linux.org.au. There’s a few LUG things/DNS stuff.<br /> ACTION: Josh H to ping Steve<br /> MemberDB is moved to a new host<br /> Needs a quick code audit<br /> Double check results of previous elections all match old host<br /> Josh H to follow up with Steve any further work</p> <p>Strategic Plan submitted by KATHY REID<br /> Tabled<br /> Good community discussion<br /> Should be considered by 2016 council<br /> MOTION by CHRIS N that we commend the strategic plan as written by KATHY REID for consideration by the 2016 council.<br /> SECONDED: Joshua Hesketh<br /> Passed unanimously</p> <p>linux.com.au Renewal Notification from ENETICA - 90 days<br /> Josh H to pay with LA debit card</p> <p>Proposing that Linux Australia fund Software Freedom Conservancy by FRANCOIS MARIER<br /> Defer for 2016 budget</p> <p>LCA/EFA Social event</p> <p>3. Review of action items from previous meetings<br /> Request from infrastructure subcommittee for assistance around previous LCA websites.<br /> ACTION: Sae Ra to work with Steve W around this<br /> In Progress</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> Discussion held about means of finding people willing to assist with both the maintenance of the website platform as well as the content available on this.<br /> JOSH H to speak to Donna regarding this<br /> UPDATE: Ongoing<br /> UPDATE: to be moved to a general action item. To do a call for help to work on the website. Could this be treated as a project.<br /> We need to at least get the website to D8 and automate the updating process.<br /> ACTION: Josh to get a backup of the site to Craig<br /> ACTION: Craige to stage the website to see how easy it is to update.<br /> UPDATE: Craige to log in to the website to elevate permissions.<br /> UPDATE: Still in progress<br /> ACTION: Josh H to tarball the site.<br /> Outstanding action<br /> In Progress<br /> Completed<br /> ACTION: Craige to send key to Josh H<br /> In progress.<br /> Desire to do things as open as possible so that others can contributes<br /> ACTION: Needs analysis of website feature requirements. Should we make things simpler?<br /> Understanding the User Needs of the website<br /> ACTION: Kathy to approach the Membership team Subcommittee. </p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: Still in progress<br /> Money shuffling is still required<br /> High Priority. Tony to update Action REgister </p> <p>ACTION: Josh H to follow-up on Invoices from WordCamp Sydney<br /> UPDATE: Would be interested in changing the subcommittee structure for ongoing conferences. Conference committees to draft a policy.<br /> UPDATE: Currently being followed up.<br /> ACTION: Josh H to follow this up<br /> Have received information back. Josh to continue following up.<br /> News Limited is still outstanding<br /> WordPress Foundation:<br /> acts similarly as Linux Australia.<br /> Runs multiple WordCamps in the US.<br /> WordPress give access to names to, documentation and financial support to WordCamps outside of US and Australia.<br /> There is a mandate for WordPress to not return a profit.<br /> What to do with outstanding debt:<br /> What to do in the future: WordPress foundation will act as a sponsor to the event.<br /> If the event makes a loss. WordPress foundation is able to act as a safety net.<br /> Debt outstanding for 2014:<br /> MOTION by JOSH HESKETH we cancel the debt for the WordPress foundation for their sponsorship for WordCamp in Sydney<br /> Seconded: Tony<br /> Carried with 1 objection<br /> ACTION: Josh H to Confirm Sponsorship with the WordCamp 2016 budget.<br /> ACTION: Missing Payment from NewsCorp </p> <p>Admin Team draft budget from STEVEN WALSH<br /> UPDATE: Awaiting for a more firm budget<br /> UPDATE: Still awaiting<br /> UPDATE: Steve is on holidays and it will be followed up later.<br /> UPDATE: Tony to follow up.<br /> In Progress.<br /> Use opportunity at LCA to onboard new admin team members if possible.</p> <p>Please refer to Action Items list for more items. </p> <p>4. Items for discussion<br /> LCA2016 update<br /> Looking to do another $65K of payments to be made.<br /> Draft of the post-event report to be submitted<br /> Significant positive feedback on the event<br /> Very solid conference<br /> Explanation of the speakers gifts.<br /> Out of pocket expenses have been completed and reconciled.<br /> MOTION HUGH, LA records its thanks for running a successful conference in Geelong.<br /> Seconded: Katie</p> <p>LCA2017 update<br /> Ghosts. Dates are likely to be one of the first<br /> Council to assist the creation of a list to who’s going to ghosts and what the best weekend is.<br /> ACTION: Hugh to ping Chris re: Ghosts.<br /> 2 Keynotes have been locked in.<br /> Chris N was awarded a grant of Python Software Foundation to work on a module for Symposium to replace the functionality of Zookeepr. </p> <p>LCA2018 update<br /> Request for VM and domain provisions<br /> This has been passed on to the Admin team.<br /> Need to vote a subcommittee, and the “community portion” of the subcommittee.<br /> Need to formalise the budget with lower break even numbers. </p> <p>PyConAU update<br /> 2nd deposit was paid. </p> <p>Drupal South 2016<br /> Formation process, they have a formed committee.<br /> Conference is in November.</p> <p>OSDConf 2015<br /> few outside transactions in Xero<br /> Need to seek a wrap up report</p> <p>GovHack<br /> 29th of July-31st of July about a month later so that it is not held within School or University holidays<br /> There will be State managers that will be overseeing the sites.<br /> Richard Tubb is LA’s key contact. </p> <p>JoomlaDay<br /> Wrapped up, seeking a wrap-up report.</p> <p>DrupalGov<br /> Just ran last weekend.<br /> Congratulations on a successful event.<br /> need to seek a wrap-up report</p> <p>WordCamp Sunshine Coast 2016<br /> Formation process, they have a formed committee.<br /> Budget to be confirmed.</p> <p>5. Items for noting<br /> NIL</p> <p>6. Other business<br /> Moving Meetings to IRC and Using MeetBot (Craige)<br /> The usage of PLU’s for council meetings is a legacy of a time when no graceful solutions existed to facilitate meetings. Short of raising a motion, I would like to discuss how the rest of the council feels, conceptually, about moving meetings from PLU to IRC.<br /> As I understand it, the PLU services are donated so there are no ongoing costs associated with continuing (can this be confirmed?)<br /> Operationally, meetings run would be published immediately and automatically at the meeting’s close.<br /> “In camera” items would need to be discussed post-meeting close.<br /> Why?<br /> Meeting minutes would be more accurate, more transparent and immediately published without taking up any additional council member’s time (free the secretary!).<br /> Our meetings will be performed in line with many FOSS community meetings.<br /> Example 1 meeting agenda.<br /> Example 2 meeting logs.<br /> Our meetings would be held in a very FOSS way that is consistent with our publicly stated values.<br /> Our meeting agendas, sans “in Camera” items, would also be public in a way that is consistent with our publicly stated values.<br /> If the council agreed in principal, I would move the motion that Craige be charged with working with the Admin Team to design and document how such a meeting system would both work in practice and implementation. This document would then be brought back to council for consideration of a trial implementation.<br /> If a trial implementation is approved by council, at the conclusion of the trial period, the new system would be either adopted formally or rejected.<br /> ACTION: Review the summary in April to see if this is something that LA would consider implementing. To be revisited in F2F</p> <p>Admin Team transparency, accountability and scalability. Do we consider this a problem and what paths do we take to address it if we do?</p> <p>FOSS As A Service - GNU Social<br /> Many people wish to make greater use of Free and Open Source Software but do not have the time or the skills to run these services. It is a space that Linux Australia can potentially fill.<br /> GNU Social, with it’s bi-directional Twitter and Facebook bridges is a simple, low-hanging fruit service that we could potentially offer our members.<br /> In many respects, it offers superior communication to email, with members able to gracefully, create, opt in, opt out of conversation groups, such as policy, membership ctte or groups that they create organically as they desire (no mailman administration, no spam), if people want a group, they can make it happen.<br /> It provides a low barrier of entry to the FOSS federated social networking paradigm that would actually be directly useful for our community as both a thought exercise and a practical communication tool.<br /> It would help the LCA2017 team who are hoping to drive much of the social and conversational interaction / chatter away from Twitter and Email into GNU Social.<br /> Like the item regarding MeetBot, I would like the council to have done the research and considered it’s position completely before any motion of implementation or trial is put before the broader community. I recognise that many of us have not used GNU Social before and perhaps have little or no understanding of the application and Federated Social networking conceptually. To that end, I would like to propose the following motion:<br /> That Craige undertakes to write a document on GNU Social and Federated Social Networking, in collaboration with the Admin Team, on the council’s behalf that covers the following areas for their consideration:<br /> How the membership would benefit from LA hosting such a service. What other hosting options are available.<br /> How would the membership actually use the service, connect with Twitter, Facebook and other Federated Social Networks<br /> How the service would be installed, managed on an ongoing basis and where it would be hosted.<br /> How we would manage membership ie: whether the site be open or limited to Linux Australia members, etc.<br /> ACTION: Craige to document the process and consult with the Admin Team. </p> <p>New Mailing List Policy<br /> ACTION: by Kathy Reid - to correct the Mailing List Policy pull requests to put it into Markdown format in pull request re: fix the technicality of the adding and removal of the Acknowledgement of Country </p> <p>Proposed Code of Conduct Amendments, by Christopher Neugebauer<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/12 – “establishes that technology choices are not grounds for harassment of attendees of our events.”<br /> ACTION: To be deferred to the next meeting<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/13 - “removes a &quot;specific problem behaviour&quot; that I believe was added to the code of conduct in jest several years ago, and has made it difficult to have meaningful discussions about the remainder of the provisions of the code of conduct.”<br /> MOTION by Katie to accept the Pull request from Chris N.<br /> Seconded: Craige<br /> Carried with 2 abstentions. </p> <p>Misc Pending Policy Pull Requests<br /> https://github.com/linuxaustralia/constitution_and_policies/pull/15 Remove repeated second paragraph from Rationale </p> <p>7. Other business carried from previous Council<br /> Meetup payments for LCA, Humbug, LibrePlanet.<br /> Clinton Roy has been funding the account.<br /> We are currently paying for the SLUG meetup.<br /> Deferred until current meetup account is evaluated and if it can use the LA account or if we have to create a new account.<br /> LCA is now under the Linux Australia account<br /> ACTION: Josh H to find out how to consume the other Meetup events: Humbug, LibrePlanet.<br /> Humbug meetup has a subscription for the next 6 months.<br /> James: to chase up with Clinton re LibrePlanet.<br /> UPDATE: In Progress</p> <p>Request from LUKE JOHN to Officially oppose the TPP<br /> Action (Josh S): Reach out to Kim Weatherall</p> <p>8. In Camera<br /> 2 items were discussed in camera.</p> <p>2105PM close.</p> Linux Australia Mon, 13 Jun 2016 01:23:29 +0000 sgermaine 3574 at http://linux.org.au Council Minutes Wednesday 27 January 2016 http://linux.org.au/meeting/2016-01-27 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-single">Wed, 2016-01-27 <span class="date-display-start">19:47</span><span class="date-display-separator"> - </span><span class="date-display-end">21:23</span></span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Chris, Josh H, Sae Ra G, Josh S</p> <p>Apologies:<br /> James Iseppi, Tony B</p> <p>Meeting opened by Josh Hat 1947hrs and quorum was achieved</p> <p>MOTION that the previous minutes of 13 January are correct<br /> Moved: Josh H<br /> Seconded: Chris<br /> carried with 1 abstention</p> <p>2. Log of correspondence<br /> Motions moved on list<br /> MOTION by JOSHUA HESKETH to approve admin-team&#039;s request for no more than $970 to purchase replacement parts for HP server and new disks.<br /> SECONDED SAE RA GERMAINE<br /> PASSED</p> <p>General correspondence</p> <p>VPAC Closure<br /> MemberDB is not hard to move. Most of linux.org.au. There’s a few LUG things/DNS stuff.<br /> ACTION: Josh H to ping Steve<br /> MemberDB is moved to a new host<br /> Needs a quick code audit<br /> Double check results of previous elections all match old host<br /> Josh H to follow up with Steve any further work<br /> Work will be conducted whilst they are in Melbourne</p> <p>Strategic Plan submitted by KATHY REID<br /> Tabled<br /> Good community discussion<br /> Should be considered by 2016 council<br /> MOTION by CHRIS N that we commend the strategic plan as written by KATHY REID for consideration by the 2016 council.<br /> SECONDED: Joshua Hesketh<br /> Passed unanimously</p> <p>linux.com.au Renewal Notification from ENETICA - 90 days<br /> Josh H to pay with LA debit card by the end of other week.</p> <p>Proposing that Linux Australia fund Software Freedom Conservancy by FRANCOIS MARIER<br /> Defer for 2016 budget<br /> There is only a few days left whilst donations are being matched.<br /> MOTION JOSH H: The 2015 LA Council recommends that the incoming council to highly consider to donate to the Conservancy once a budget is in place.<br /> Seconded: Sae Ra Germaine<br /> Passed</p> <p>LCA/EFA Social event<br /> Donation to occur.<br /> MOTION by JOSH HESKETH LA donate $1500 to the EFA<br /> Seconded Josh S<br /> Carried.</p> <p>Payment of ATO<br /> Completed.</p> <p>3. Review of action items from previous meetings</p> <p>Request from infrastructure subcommittee for assistance around previous LCA websites.<br /> ACTION: Sae Ra to work with Steve W around this<br /> In Progress<br /> This has been completed and to be removed from the agenda</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> Discussion held about means of finding people willing to assist with both the maintenance of the website platform as well as the content available on this.<br /> JOSH H to speak to Donna regarding this<br /> UPDATE: Ongoing<br /> UPDATE: to be moved to a general action item. To do a call for help to work on the website. Could this be treated as a project.<br /> We need to at least get the website to D8 and automate the updating process.<br /> ACTION: Josh to get a backup of the site to Craig<br /> ACTION: Craige to stage the website to see how easy it is to update.<br /> UPDATE: Craige to log in to the website to elevate permissions.<br /> UPDATE: Still in progress<br /> ACTION: Josh H to tarball the site.<br /> Outstanding action<br /> In Progress<br /> Completed<br /> ACTION: Craige to send key to Josh H<br /> In progress.<br /> Desire to do things as open as possible so that others can contributes<br /> ACTION: Needs analysis of website feature requirements. Josh H to put together basic set of needs for sending to list as a starting point.<br /> To be removed from the agenda.</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: Still in progress<br /> Money shuffling is still required<br /> In progress.</p> <p>ACTION: Josh H to follow-up on Invoices from WordCamp Sydney<br /> UPDATE: Would be interested in changing the subcommittee structure for ongoing conferences. Conference committees to draft a policy.<br /> UPDATE: Currently being followed up.<br /> ACTION: Josh H to follow this up<br /> Have received information back. Josh to continue following up.<br /> News Limited is still outstanding<br /> WordPress Foundation:<br /> acts similarly as Linux Australia.<br /> Runs multiple WordCamps in the US.<br /> WordPress give access to names to, documentation and financial support to WordCamps outside of US and Australia.<br /> There is a mandate for WordPress to not return a profit.<br /> What to do with outstanding debt:<br /> What to do in the future: WordPress foundation will act as a sponsor to the event.<br /> If the event makes a loss. WordPress foundation is able to act as a safety net.<br /> Debt outstanding for 2014:<br /> MOTION by JOSH HESKETH we cancel the debt for the WordPress foundation for their sponsorship for WordCamp in Sydney<br /> Seconded: Tony<br /> Carried with 1 objection<br /> ACTION: Josh H to Confirm Sponsorship with the WordCamp 2016 budget.<br /> One outstanding invoice<br /> No progress.<br /> Admin Team draft budget from STEVEN WALSH<br /> UPDATE: Awaiting for a more firm budget<br /> UPDATE: Still awaiting<br /> UPDATE: Steve is on holidays and it will be followed up later.<br /> UPDATE: Tony to follow up.<br /> In Progress.<br /> Use opportunity at LCA to onboard new admin team members if possible.</p> <p>Please refer to Action Items list for more items. </p> <p>4. Items for discussion</p> <p>LCA2016 update<br /> Sold out<br /> Everything is tracking well<br /> 5 days to go.</p> <p>LCA2017 update<br /> Presentation for Geelong to be prepared.<br /> In Progress.<br /> Subcommittee members:<br /> Community members to be council members<br /> Ghosts list has also been collated.</p> <p>LCA2018 update<br /> Site visits has occurred and went well.</p> <p>PyConAU update<br /> Westpac access has gone through<br /> Budget has been accepted.</p> <p>Drupal South 2016<br /> Budget was passed within the subcommittee with 1 abstention<br /> MOTION: JOSH Approve the budget as proposed by Vladimir on the 27th of January<br /> Seconded: Sae Ra<br /> Passed.</p> <p>OSDConf 2015<br /> Awaiting a closure report. Nothing new from the last fortnight</p> <p>GovHack<br /> Subcommittee policy has been put forward.<br /> 2016 Council will need to work with the GovHack team to form this subcommittee. </p> <p>JoomlaDay<br /> Seeking a closure report.<br /> Check payment of invoices</p> <p>DrupalGov<br /> Requires access to Westpac. </p> <p>WordCamp Sunshine Coast 2016<br /> Requires access to Westpac. </p> <p>5. Items for noting<br /> Meeting room for AGM has been booked.<br /> Office bearers to write reports<br /> Josh H to invite a returning officer.<br /> Josh to invite Terry Dawson</p> <p>6. Other business<br /> Meetup payments for LCA, Humbug, LibrePlanet.<br /> Clinton Roy has been funding the account.<br /> We are currently paying for the SLUG meetup.<br /> Deferred until current meetup account is evaluated and if it can use the LA account or if we have to create a new account.<br /> LCA is now under the Linux Australia account<br /> ACTION: Josh H to find out how to consume the other Meetup events: Humbug, LibrePlanet.<br /> Humbug meetup has a subscription for the next 6 months.<br /> James: to chase up with Clinton re LibrePlanet.<br /> UPDATE: In Progress<br /> To be removed from future agendas. </p> <p>Council lunch at LCA2016<br /> Josh H to arrange lunch for Monday<br /> Tony to think about how to present his report<br /> Council dinner to occur the </p> <p>Request from LUKE JOHN to Officially oppose the TPP<br /> Action (Josh S): Reach out to Kim Weatherall<br /> In Progress</p> <p>7. In Camera<br /> 5 items were discussed in camera</p> <p>2123PM close</p> Linux Australia Mon, 13 Jun 2016 01:16:04 +0000 sgermaine 3573 at http://linux.org.au Council Minutes Wednesday 13 January 2016 http://linux.org.au/meeting/2016-01-13 <div class="field field-type-datetime field-field-meeting-date"> <div class="field-items"> <div class="field-item odd"> <span class="date-display-start">Wed, 2016-01-13 19:53</span><span class="date-display-separator"> - </span><span class="date-display-end">Mon, 2016-06-13 20:39</span> </div> </div> </div> <p>1. Meeting overview and key information<br /> Present<br /> Josh H, Josh S, Tony, James, Chris N</p> <p>Apologies:<br /> Sae Ra, Craige M</p> <p>Meeting opened by Joshua Hesketh at 19:53hrs and quorum was achieved</p> <p>MOTION that the previous minutes of 30 December are correct<br /> Moved: Joshua Hesketh<br /> Seconded: Chris N<br /> Passed 2 abstentions</p> <p>2. Log of correspondence<br /> Motions moved on list<br /> Nil</p> <p>General correspondence</p> <p>VPAC Closure<br /> MemberDB is not hard to move. Most of linux.org.au. There’s a few LUG things/DNS stuff.<br /> ACTION: Josh H to ping Steve<br /> MemberDB is moved to a new host<br /> Needs a quick code audit<br /> Double check results of previous elections all match old host<br /> Josh H to follow up with Steve any further work</p> <p>Strategic Plan submitted by KATHY REID<br /> Tabled<br /> Good community discussion<br /> Should be considered by 2016 council<br /> MOTION by CHRIS N that we commend the strategic plan as written by KATHY REID for consideration by the 2016 council.<br /> SECONDED: Joshua Hesketh<br /> Passed unanimously</p> <p>linux.com.au Renewal Notification from ENETICA - 90 days<br /> Josh H to pay with LA debit card</p> <p>Proposing that Linux Australia fund Software Freedom Conservancy by FRANCOIS MARIER<br /> Defer for 2016 budget</p> <p>3. Review of action items from previous meetings<br /> Request from infrastructure subcommittee for assistance around previous LCA websites.<br /> ACTION: Sae Ra to work with Steve W around this<br /> In Progress</p> <p>Email from DONNA BENJAMIN regarding website and update to D8 or possible rebuild.<br /> Discussion held about means of finding people willing to assist with both the maintenance of the website platform as well as the content available on this.<br /> JOSH H to speak to Donna regarding this<br /> UPDATE: Ongoing<br /> UPDATE: to be moved to a general action item. To do a call for help to work on the website. Could this be treated as a project.<br /> We need to at least get the website to D8 and automate the updating process.<br /> ACTION: Josh to get a backup of the site to Craig<br /> ACTION: Craige to stage the website to see how easy it is to update.<br /> UPDATE: Craige to log in to the website to elevate permissions.<br /> UPDATE: Still in progress<br /> ACTION: Josh H to tarball the site.<br /> Outstanding action<br /> In Progress<br /> Completed<br /> ACTION: Craige to send key to Josh H<br /> In progress.<br /> Desire to do things as open as possible so that others can contributes<br /> ACTION: Needs analysis of website feature requirements. Josh H to put together basic set of needs for sending to list as a starting point.</p> <p>ACTION: Josh H and Tony to assess an appropriate amount to transfer funds back from NZ to Australia.<br /> Update: Still in progress<br /> Money shuffling is still required </p> <p>ACTION: Josh H to follow-up on Invoices from WordCamp Sydney<br /> UPDATE: Would be interested in changing the subcommittee structure for ongoing conferences. Conference committees to draft a policy.<br /> UPDATE: Currently being followed up.<br /> ACTION: Josh H to follow this up<br /> Have received information back. Josh to continue following up.<br /> News Limited is still outstanding<br /> WordPress Foundation:<br /> acts similarly as Linux Australia.<br /> Runs multiple WordCamps in the US.<br /> WordPress give access to names to, documentation and financial support to WordCamps outside of US and Australia.<br /> There is a mandate for WordPress to not return a profit.<br /> What to do with outstanding debt:<br /> What to do in the future: WordPress foundation will act as a sponsor to the event.<br /> If the event makes a loss. WordPress foundation is able to act as a safety net.<br /> Debt outstanding for 2014:<br /> MOTION by JOSH HESKETH we cancel the debt for the WordPress foundation for their sponsorship for WordCamp in Sydney<br /> Seconded: Tony<br /> Carried with 1 objection<br /> ACTION: Josh H to Confirm Sponsorship with the WordCamp 2016 budget.<br /> Admin Team draft budget from STEVEN WALSH<br /> UPDATE: Awaiting for a more firm budget<br /> UPDATE: Still awaiting<br /> UPDATE: Steve is on holidays and it will be followed up later.<br /> UPDATE: Tony to follow up.<br /> In Progress.<br /> Use opportunity at LCA to onboard new admin team members if possible.<br /> Please refer to Action Items list for more items. </p> <p>4. Items for discussion<br /> LCA2016 update<br /> Good sale numbers, 95% sold<br /> Keynotes all announced</p> <p>LCA2017 update<br /> Venue contract signed and deposit paid<br /> Planning for ghosts need to be sooner rather than latter<br /> Action (Josh H): Put together list of ghosts/council who should attend</p> <p>LCA2018 update<br /> Site visits went well</p> <p>PyConAU update<br /> Putting together miniconfs</p> <p>Drupal South 2016<br /> New budget to be discussed on list</p> <p>OSDConf 2015<br /> Last outstanding invoices being followed up<br /> Team to put together closure report before LCA</p> <p>GovHack<br /> Waiting to hear back re a subcommittee policy that would be amicable</p> <p>JoomlaDay<br /> Action (Josh H): seek closure report<br /> Finalise xero reconciliation</p> <p>DrupalGov<br /> Customer numbers to be arranged</p> <p>WordCamp Sunshine Coast 2016<br /> Action (Tony B): Bank accounts to be arranged</p> <p>5. Items for noting<br /> Meeting room for AGM has been booked.<br /> Office bearers to write reports<br /> Josh H to invite a returning officer</p> <p>6. Other business<br /> Meetup payments for LCA, Humbug, LibrePlanet.<br /> Clinton Roy has been funding the account.<br /> We are currently paying for the SLUG meetup.<br /> Deferred until current meetup account is evaluated and if it can use the LA account or if we have to create a new account.<br /> LCA is now under the Linux Australia account<br /> ACTION: Josh H to find out how to consume the other Meetup events: Humbug, LibrePlanet.<br /> Humbug meetup has a subscription for the next 6 months.<br /> James: to chase up with Clinton re LibrePlanet.<br /> UPDATE: In Progress</p> <p>Council lunch at LCA2016<br /> Josh H to arrange lunch for Monday<br /> Tony to think about how to present his report</p> <p>Request from LUKE JOHN to Officially oppose the TPP<br /> Action (Josh S): Reach out to Kim Weatherall</p> <p>7. In Camera<br /> 4 items were discussed in camera</p> <p>20:39PM close.</p> Linux Australia Mon, 13 Jun 2016 01:10:07 +0000 sgermaine 3572 at http://linux.org.au